Issue - meetings

The Committee had before it the minute of the previous meeting of 12 June 2018.

In reference to item 8(i), Martin Allan (Business Manager, ACHSCP) provided an update on the Care First System in response to Internal Audit’s recommendation, he advised that (1) written procedures were updated regularly and communicated to operational staff through the Council’s intranet site; (2) data validation reports were regularly run and scrutinised by Service Managers to ensure the system remained up to date; (3) complex care package rate changes would be addressed through contract management processes; (4) system upgrades were taking place to comply with new legislation; (5) the Council’s Strategic Commissioning Committee approved the extension of Care First’s contract up to March 2020 whilst work on a replacement system was being progressed; and (6) he provided an overview of the Self Directed Support Board’s terms of reference, membership and oversight provided by the Strategic Commissioning Programme Board.

The Committee resolved:-

(i)           to approve the minute as a correct record; and

(ii)          to note the information provided.

The Committee had before it the minute of the previous meeting of 10 April 2018.

In reference to item 4 (Minute of Previous Meeting), Martin Allan (Business Manager, ACHSCP) advised that the strategic risk register was not on today’s agenda but explained that work was ongoing to address issues raised by Board members at the workshop on 24 April. He highlighted that the review would adhere to the requirements outlined in the Board Assurance and Escalation Framework and advised that the revised risk register and risk appetite statement would be presented to the Committee’s next meeting on 11 September 2018; and

In reference to item 5 (Local Code of Governance), Alex Stephen (Chief Finance Officer, ACHSCP) advised that this would also be presented to the Committee’s next meeting in September.

The Committee resolved:-

(i)           to approve the minute as a correct record; and

(ii)          otherwise note the information provided.

The Committee had before it the minute of the previous meeting of 2 March 2018.

In reference to item 5 (Risk Register Review) Councillor Duncan asked how actions were tracked, Alex Stephen (Chief Finance Officer, ACHSCP) advised that the Partnership maintained a report tracker and these actions were due to be considered at the risk management workshop on 24 April and at the next IJB meeting on 22 May 2018; and

In reference to item 11 (Transformation Progress), Luan Grugeon asked if the Partnership had been reviewing governance arrangements whilst transformation projects were being upscaled, Mr Stephen confirmed that governance was taken into account and the Partnership had mechanisms in place to monitor the pace of change.

The Committee resolved:-

(i)           to approve the minute as a correct record;

(ii)          to request a deep dive session on the governance arrangements for transformation projects; and

(iii)         otherwise note the information provided.

The Committee had before it the minute of the previous meeting of 21 November 2017.

In reference to item 4, the Clerk highlighted that the meeting on 17 April would now take place on 10 April; and the meeting on 20 November would now take place on 13 November. He confirmed that fresh appointments had been sent to members.

The Committee resolved:-

(i)           to approve the minute as a correct record; and

(ii)          otherwise note the information provided.

The Committee had before it the minute of the previous meeting of 21 August 2017.

The Committee resolved:-

To approve the minute as a correct record.

The Committee had before it the minute of the previous meeting of 28 February 2017.

The Committee resolved:-

To approve the minute as a correct record.