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Issue - meetings

IJB Budget 2018-19

Meeting: 10/04/2018 - Integration Joint Board (Item 5)

5 Recruitment and Selection of Chief Officer pdf icon PDF 229 KB

Additional documents:

Decision:

(i)         to agree the proposed changes to the Chief Officer Job Description;

(ii)        to agree to appoint a recruitment partner to undertake an executive search exercise;

(iii)      to agree the proposed assessment centre format;

(iv)      to request that further information on protocols for the appointment process be circulated to members, with particular reference made to the role of the Stakeholder Panel;

(v)        to note the indicative timeline for the recruitment and selection process;

(vi)      to establish a temporary committee of the IJB, to be called an Appointments Panel, constituting the Chair and Vice Chair of the IJB and Chairs of the Audit and Performance Systems and Clinical and Care Governance Committees, with the Chief Executives of ACC and NHS Grampian as principal advisers to the Panel to interview candidates; and

(vii)     to approve the delegation of the appointment of the Chief Officer to the Appointments Panel.

 

Minutes:

The Board had before it a report by Philip Shipman (HR Manager, NHSG) and Lesley Strachan (Workforce Change Project Lead, ACC) whichset out proposals to recruit a replacement for the outgoing Chief Officer of Aberdeen City Health and Social Care Partnership and sought decisions in relation to the job description for the Chief Officer, the search and selection process and the constitution of the formal appointment panel.

 

The report recommended:-

That the Board –

(a)          Agree the proposed changes to the Chief Officer Job Description;

(b)          Agree to appoint a recruitment partner to undertake an executive search exercise;

(c)          Agree the proposed assessment centre format;

(d)          Note the indicative timeline for the recruitment and selection process;

(e)          Establish a temporary committee of the IJB, to be called an Appointments Panel, constituting the Chair and Vice Chair of the IJB and Chairs of the Audit and Performance Systems and Clinical and Care Governance Committees, with the Chief Executives of ACC and NHS Grampian as principal advisers to the Panel to interview candidates; and

(f)           Approve the delegation of the appointment of the Chief Officer to the Appointments Panel.

 

The Chair advised that additional detail had been added to the report which had first been reported to the Board on 27 March 2018 and he was seeking Board agreement on the recruitment process for the post of Chief Officer. He also stressed the importance of having as many Board members participate at the assessment day as possible to ensure Board ownership of the appointment.

 

Thereafter there were questions and comments on (1) the total cost of commissioning an external consultant to conduct an executive search; (2) the maximum cost of developing and running psychometric tests as part of the assessment process; (3) the composition of the Appointment Panel, in which Councillor Cooke highlighted his preference that the Panel include all eight voting members of the Board; (4) the role of the Stakeholder Panel and what steps would be taken to ensure that its assessment would be taken into account at the appointment stage; and (5) the Chair put forward his view that if the Appointment Panel was evenly divided on making an appointment then he would favour deferring any appointment.

 

The Board resolved:-

(i)         to agree the proposed changes to the Chief Officer Job Description;

(ii)        to agree to appoint a recruitment partner to undertake an executive search exercise;

(iii)      to agree the proposed assessment centre format;

(iv)      to request that further information on protocols for the appointment process be circulated to members, with particular reference made to the role of the Stakeholder Panel;

(v)        to note the indicative timeline for the recruitment and selection process;

(vi)      to establish a temporary committee of the IJB, to be called an Appointments Panel, constituting the Chair and Vice Chair of the IJB and Chairs of the Audit and Performance Systems and Clinical and Care Governance Committees, with the Chief Executives of ACC and NHS Grampian as principal advisers to the Panel to  ...  view the full minutes text for item 5


Meeting: 13/02/2018 - Integration Joint Board (Item 5)

5 IJB Financial Strategy pdf icon PDF 342 KB

Decision:

(i)            to note the provisional financial allocations proposed to be allocated by the partner organisations;

(ii)           to agree the provisional Bon Accord Contract level for 2018/19 of £26,983,000 and budget assumptions noted in section 2.4;

(iii)         to endorse the Aberdeen City IJB Medium Term Financial Strategy included as Appendix 1 of this report;

(iv)         to note that the IJB previously agreed to earmark £2.5 million in a risk fund and this is included in the Medium Term Financial Strategy;

(v)           to instruct the Chief Finance Officer to bring back a report to the IJB on the 27 March 2018 detailing the final financial allocations from the partners and updating the Medium Term Financial Strategy; and

(vi)         to thank the Chief Finance Officer and his team for producing the Medium-Term Financial Strategy.

 

Minutes:

The Board had before it a report by Alex Stephen (Chief Finance Officer, ACHSCP) which (1) updated the Board on the provisional levels of funding delegated by Aberdeen City Council and NHS Grampian for health and social care activities for 2018-19; (2) outlined the budget pressures from 2018-19 onwards and the budget savings identified to potentially close the gap which were included within the Medium Term Financial Strategy; (3) requested approval for the Bon Accord Care provisional 2018-19 contract value; and (4) advised on the risk fund levels within the Medium Term Financial Strategy.

 

The report recommended:-

That the Board –

(a)          Note the provisional financial allocations proposed to be allocated by the partner organisations;

(b)          Agree the provisional Bon Accord Contract level for 2018/19 of £26,983,000 and budget assumptions noted in section 2.4;

(c)          Consider and endorse the Aberdeen City IJB Medium Term Financial Strategy included as Appendix 1 of this report;

(d)          Note that the IJB previously agreed to earmark £2.5 million in a risk fund and this is included in the Medium Term Financial Strategy; and

(e)          Instruct the Chief Finance Officer to bring back a report to the IJB on the 27 March 2018 detailing the final financial allocations from the partners and updating the Medium Term Financial Strategy.

 

Alex Stephen advised that unlike the 2017-18 budget process in which grant settlements from partners had been attached with conditions, this year’s process was different in that grant settlements were now agreed through local negotiation between the IJB and its partners. He highlighted that the figures within the reports were provisional until so agreed by Aberdeen City Council and NHS Grampian at their annual budget meetings; and that figures and assumptions had also been based on the Barnett Consequentials and the budget settlement approved by the Scottish Parliament.

 

Mr Stephen provided an overview of budget pressures and highlighted that amongst the most challenging areas were medicines management and service redesign. He noted that the IJB was restricted in the number of services and budgets it had direct control over and explained that budgets such as mental health were ring-fenced; solutions to medicine management would need to be found on a Grampian-wide basis; and the Aberdeen City IJB had little input on the negotiation of the General Medical Services Contract. Mr Stephen concluded by thanking the Executive Management Team and Finance colleagues that had helped develop the Financial Strategy.

 

Thereafter there were questions and comments on (1) the timetable for Aberdeen City Council and NHS Grampian annual budget meetings; (2) the escalation process to the Board in the event of a significant service overspend; (3) the use of IJB reserves to cover service overspends; (4) the level of confidence that efficiencies and savings could be achieved within target timescales; (5) the challenges of medicines management and the importance of developing a regional approach to address this issue; (6) the reasons behind the level of overspend for hosted services; (7) the review of service pricing and charges, which members  ...  view the full minutes text for item 5