Issue - meetings

(i)    to approve in principle, the draft IJB Records Management Plan and associated documents outlined in Appendices A to E to this report;

(ii)  to instruct the Chief Officer, ACHSCP to finalise the Plan and documents following the meeting of Aberdeen City Council’s Information Governance Group on the 14th of September, 2020; and

(iii) to agree to forward the Plan and documents to the National Records of Scotland by the required deadline of 31st October 2020.

The Board had before it a report from the Chief Officer, ACHSCP which presented a draft Records Management Plan and associated documents for approval and onward submission to the National Records of Scotland.

The Board heard from the Business Lead, ACHSCP who presented a summary of the report and advised Members that assistance for document management for the Board was provided by Aberdeen City Council (ACC) and as such assurance had been provided by the ACC Governance Group.

Members sought assurance on data Protection matters and heard that NHS Grampian (NHSG) provided the assistance of their Data Protection Officer in that regard.

The report recommended :-

that the Board -

(a)         approve in principle, the draft IJB Records Management Plan and associated documents outlined in Appendices A to E to this report;

(b)         instruct the Chief Officer, ACHSCP to finalise the Plan and documents following the meeting of Aberdeen City Council’s Information Governance Group on the 14th of September 2020; and

(c)          agree to forward the Plan and documents to the National Records of Scotland by the required deadline of 31st October 2020.

The Board resolved :-

to approve the recommendations.