Issue - meetings

There are exempt appendices in the Exempt Appendices Section below.

(i)       review the workplan as detailed in the Appendices for the Corporate Services and Families and Communities Functions;

(ii)      approve the procurement business cases, including the total estimated expenditure for the proposed contract;

(iii)      approve the estimated expenditure on framework agreements as detailed in the Corporate Services workplan;

(iv)     note the content of Appendix 3 – Technical Exemption Approvals;

(v)      that the Chief Officer - Commercial & Procurement seek to clarify the position in terms of the framework agreement for the purchasing of Library Books and Educational Textbooks to determine whether it could be extended for Community Groups who may wish to purchase books, and that confirmation in this regard be emailed to members of the Committee; and

(vi)     that in relation to the PEF funded Business Case, specifically work being undertaken by external organisations on behalf of the Council, to note that the Director of Corporate Services would liaise with Education colleagues to clarify the position on whether there was a knowledge transfer and/or whether the work could be undertaken by Council employees, and that details in this regard would be circulated to Committee members.

The Committee had before it a report by the Director of Corporate services which presented procurement work plans where expenditure was included for the Corporate Services and Families and Communities Functions to Committee for review and sought approval of the total estimated expenditure for the proposed contracts as contained in the Procurement Business Cases appended to the report.

The Procurement Business Cases were for the following:-

·            Scottish Qualification Authority;

·            Seemis System;

·            Parent Booking System;

·            Parental Engagement Platform;

·            Transport for AGS & Harlaw; and

·            PEF Funded Contracts.

The report recommended:-

that the Committee –

(a)      review the workplan as detailed in the Appendices for the Corporate Services and Families and Communities Functions;

(b)      approve the procurement business cases, including the total estimated expenditure for the proposed contract;

(c)      approve the estimated expenditure on framework agreements as detailed in the Corporate Services workplan;

(d)      note the content of Appendix 3 – Technical Exemption Approvals.

The Committee resolved:-

(i)       to approve the recommendations contained within the report;

(ii)      that the Chief Officer - Commercial & Procurement seek to clarify the position in terms of the framework agreement for the purchasing of Library Books and Educational Textbooks to determine whether it could be extended for Community Groups who may wish to purchase books, and that confirmation in this regard be emailed to members of the Committee; and

(iii)      that in relation to the PEF funded Business Case, specifically work being undertaken by external organisations on behalf of the Council, to note that the Director of Corporate Services would liaise with Education colleagues to clarify the position on whether there was a knowledge transfer and/or whether the work could be undertaken by Council employees, and that details in this regard would be circulated to Committee members.