Agenda, decisions and minutes

The agenda and reports associated with this minute can be found at:-

http://committees.aberdeencity.gov.uk/ieListDocuments.aspx?CId=348&MId=3829&Ver=4

Please note that if any changes are made to this minute at the point of approval, these will be outlined in the subsequent minute and this document will not be retrospectively altered.

The Convener welcomed everyone to the Committee whereby he wished the Queen a happy 90th birthday.  The Convener also noted that items 2.5 (45 George Street) and 2.6 (122 Broomhill Road) had now been withdrawn from the agenda and would not be considered.

The Committee resolved:-

to note the information received.

The Committee had before it the minute of its previous meeting of 17 March 2016 for approval.

The Committee resolved:-

to approve the minute as a correct record.

The Committee had before it the minute of meeting of the Planning Development Management Committee Pre Determination Hearing of 16 March 2016 for approval.

The Committee resolved:-

to approve the minute as a correct record.

Planning Reference – P151795

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=151795

Planning Officer – Paul Williamson

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the Committee approve the application for the change of use from residential to class 4 offices with extended car parking to the rear, subject to the following conditions:-

(1) That the development hereby approved shall not be occupied unless the car parking areas hereby granted planning permission have been constructed, drained, laid-out and demarcated in accordance with drawing No.  1197-1002 Rev A of the plans hereby approved or such other drawing as may subsequently be submitted and approved in writing by the planning authority.  Such areas shall not thereafter be used for any other purpose other than the purpose of the parking of cars ancillary to the development and use thereby granted approval - in the interests of public safety and the free flow of traffic.

(2) That no development shall take place unless there has been submitted to and agreed in writing by the planning authority in liaison with Transport Scotland schemes for: (i) a one-way traffic management system, as agreed for withdrawn Application No.  P131115 (and shown on the sketch plan appended to the TS response); (ii) a speed bump at the approach to the exit;  (iii) the walls at the exit are to be lowered to 1m high to provide driver visibility of the pedestrian footway adjacent to the exit (1m back and 1m along the trunk road in both directions); (iv)  the Operating Company are to be contacted regarding the timing and installation of the left turn only sign to be erected on the trunk road central reserve.

(3)  That the development hereby granted planning permission shall not be occupied unless a scheme to promote the external access improvements and associated Traffic Regulation Order (TRO) in accordance with drawing no.  A/13827-900 Rev 3 hereby approved, has been submitted to, and approved in writing by the planning authority, and thereafter implemented in full accordance with said scheme – To ensure the safety and free flow of the traffic, and to ensure the safety of pedestrians.

(4)  That the development hereby granted planning permission shall not be occupied unless there has been submitted to and approved in writing a detailed Green Transport Plan, which outlines sustainable measures to deter the use of the private car, in particular single occupant trips and provides detailed monitoring arrangements, modal split targets and associated penalties for not meeting targets - in order to encourage more sustainable forms of travel to the development.

(5)  That the development hereby granted planning permission shall not be occupied unless a scheme detailing cycle storage provision has been submitted to, and approved in writing by the planning authority, and thereafter implemented in full accordance with said scheme - in the interests of encouraging more sustainable modes of travel.

(6)  that no development shall take place unless a scheme of all drainage works designed to meet the requirements of Sustainable Urban Drainage Systems has been submitted to  ...  view the full minutes text for item 4.

Planning Reference – P160067

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=160067

Planning Officer – Paul Williamson

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the Committee approve the application for the erection of a coffee shop including a “drive thru” takeaway, subject to the following conditions:-

(1) That the development hereby approved shall not be occupied unless the car parking areas hereby granted planning permission have been constructed, drained, laid-out and demarcated in accordance with drawing No's. 10200 PL (--) 04 Rev A and 113410/8001 of the plans hereby approved or such other drawing as may subsequently be submitted and approved in writing by the planning authority.  Such areas shall not thereafter be used for any other purpose other than the purpose of the parking of cars ancillary to the development and use thereby granted approval - in the interests of public safety and the free flow of traffic.

(2) That none of the units hereby granted planning permission shall be occupied unless the cycle/motorcycle storage facilities as shown on drawing no. 10200 PL (--) 04 Rev A have been provided - in the interests of encouraging more sustainable modes of travel.

(3) That no development shall take place unless there has been submitted to and approved in writing a detailed Green Transport Plan, which outlines sustainable measures to deter the use of the private car, in particular single occupant trips and provides detailed monitoring arrangements, modal split targets and associated penalties for not meeting targets - in order to encourage more sustainable forms of travel to the development.

(4) That all planting, seeding and turfing comprised in the approved scheme of landscaping as shown on drawing no. 2001/02 Rev A, shall be carried out in the first planting season following the completion of the development and any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of a size and species similar to those originally required to be planted, or in accordance with such other scheme as may be submitted to and approved in writing for the purpose by the planning authority - in the interests of the amenity of the area.

Informatives

1) Deliveries should be scheduled outwith Makro and IKEA opening hours to allow vehicles to make use of car parking spaces.

2) That notwithstanding the details shown on the approved plans, none of the signage therein is hereby approved, and shall require the benefit of a separate application for advertisement consent.

Members heard from Paul Williamson who advised that a revised condition would be put in place in regards to condition 3.  Members then asked a number of questions in regards to the application.

The Convener moved, seconded by Councillor Donnelly:-

That the application be approved in accordance with the recommendation set out in the report.

Councillor Cooney, seconded by the Vice Convener, moved as an amendment:-

That the application be refused due to safety  ...  view the full minutes text for item 5.

Planning Reference – P151878

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=151878

Planning Officer – Lucy Greene

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the Committee approve the application for the change of use from residential to a transport depot, office and storage/parking of vehicles, subject to the following conditions and subject to the securing of developer obligations for Strategic Transport Fund contribution:-

(1) That the transport depot use shall not take place on the site unless there has been completed and open to traffic, the Aberdeen Western Peripheral Route (AWPR) junction of the A90 / A956 Wellington Road, at Charleston, including the Old Stonehaven Road / A956 Wellington Road junction – in the interests of road safety.

(2) That the transport depot use shall not take place unless there has been implemented on site a scheme to provide:

a.         Safe pedestrian access to the site,

b.         Visibility splays at the site entrance

in accordance with plans to be submitted to, and approved in writing by, the planning authority – in the interests of pedestrian and vehicular safety.

(3) That no development pursuant to the planning permission hereby approved shall be carried out unless there has been submitted to and approved in writing for the purpose by the planning authority a further detailed scheme of landscaping for the site, which scheme shall also include indications of all existing trees and landscaped areas on the land, and details of any to be retained, together with measures for their protection in the course of development, and the proposed areas of tree/shrub planting including details of numbers, densities, locations, species, sizes and stage of maturity at planting - in the interests of the amenity of the area.

(4) That all planting, seeding and turfing comprised in the approved scheme of landscaping shall be carried out in the first planting season following the commencement of use of the office and/or depot whichever is the earlier and any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of a size and species similar to those originally required to be planted, or in accordance with such other scheme as may be submitted to and approved in writing for the purpose by the planning authority - in the interests of the amenity of the area.

(5) That no development shall take place unless a plan showing those trees to be removed and those to be retained and a scheme for the protection of all trees to be retained on the site during construction works has been submitted to, and approved in writing by, the planning authority and any such scheme as may have been approved has been implemented - in order to ensure adequate protection for the trees on site during the construction of the development.

(6) That the office and depot use hereby granted planning permission not take place unless a scheme detailing  ...  view the full minutes text for item 6.

DECLARATION OF INTEREST

At this juncture, the Convener indicated that he would be speaking on behalf of Old Aberdeen Community Council and Old Aberdeen Heritage Society in support of their objections in relation to the following item of business, and therefore vacated the Chair in favour of the Vice Convener.  Accordingly, in terms of Section 7.15 of the Councillors’ Code of Conduct, the Convener declared an interest in the matter and withdrew from the meeting.  The Vice Convener then took the Chair.

Planning Reference – P151919

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=151919

Planning Officer – Alex Ferguson

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the Committee approve the application for the change of use from a dwellinghouse to a six bedroom house in multiple occupation, retrospectively, subject to the following conditions:-

(1) A scheme for the storage of waste generated by the occupants of the HMO shall be submitted to and approved in writing by the planning authority within 2 months of the issue of the decision for the application.  Thereafter the development shall be carried out in accordance with the details so agreed and the HMO shall not be occupied unless waste storage provision has been provided and is available for use – In order to preserve the existing amenity of the area.

INFORMATIVES

Waste Services Comments

The 6 residents will require the following facilities:

• An additional 240l wheeled general waste bin
• An additional 240l wheeled food waste/ food waste bin.  In addition another kitchen caddy will be supplied for food waste
• An additional black box and white bag for recycling (Paper/Cardboard, Plastic Bottles, Tins, Cans and Glass jars and bottles).  Please note that the black box and white bag will be swapped for 1 x 240litre recycling wheeled bin from 2017.

Please note that levels of provision may alter in line with changing service requirements across the city that corresponds to alterations in legislation.  For example, recycling systems may be altered to accommodate co-mingled collections in due course. 

It is pertinent to note that these services will be provided taking account of the following:

General points

• All the wheeled bins and black boxes/white bags must be presented at the kerbside of only on the collection day and removed from the kerbside as soon as possible.  No containers should be permanently stored on the kerbside. 
• No excess should be stored out with the containment provided.  Information for extra waste uplift is available to residents at either www.aberdeencity.gov.uk/wasteaware or by phoning 08456 08 09 19.
• A path should be provided to the vehicle collection point which is level with bin stores.  Pathways to the collection vehicles should be free of obstacles with provision of a slope should there be any gradient; so that any containment can be easily moved to the kerbside on collection days.  Pathways should be suitably paved to allow bins to be moved safely.

In respect of any construction site signage it is important to note that in the interests of public safety, it is illegal to advertise on public highways, street furniture and lampposts.  Any signage installed to direct visitors to the development requires to be authorised by the Planning Department.  Anything installed out-with such approval could be classed as fly-posting and will incur action by Environment Officers.

Developers must contact Aberdeen City Council using the above details a minimum of two months before properties will be occupied.  Bins MUST be on site prior to residents moving into properties.  A purchase order can be raised with Aberdeen City Council using  ...  view the full minutes text for item 7.

At this juncture, the Convener re-joined the meeting and resumed the chair.

Planning Reference – P140963

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=140963

Planning Officer – Matthew Easton

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the Committee show a willingness to approve the application subject to conditions, but to withhold the issue of the consent document until the applicant has entered into a section 75 legal agreement to (a) secure a financial contributions towards the Strategic Transport Fund; (b) secure a financial contribution towards planned improvements to Wellington Road; and (c) secure a financial contribution towards core path improvements, for the erection of a three storey office building, incorporating undercroft car parking, surface car parking and landscaping.

Conditions

(1) DRAINAGE

No development shall take place unless a scheme of all drainage works (including calculations as necessary) designed to meet the requirements of Sustainable Urban Drainage Systems has been submitted to and approved in writing by the planning authority.  Thereafter no part of the building shall be occupied unless the drainage has been installed in complete accordance with the said scheme, unless a written variation has been granted by the planning authority – in order to safeguard water qualities in adjacent watercourses and to ensure that the development can be adequately drained.

(2) EXTERNAL LIGHTING

No development (other than site preparation and ground works) shall take place unless a scheme for all proposed external lighting has been submitted to and approved in writing by the planning authority.  Thereafter no part of the office building shall be occupied unless the external lighting has been installed in complete accordance with the said scheme, unless a written variation has been granted by the planning authority - in order to ensure the site is adequately illuminated and to ensure public safety.

(3) EXTERNAL FINISHING MATERIALS

That no development (other than site preparation and ground works) shall take place unless a scheme of all external finishing materials to the roof and walls of the development hereby approved has been submitted to and approved in writing by the planning authority.  Thereafter the development shall be carried out in accordance with the details so agreed - in the interests of the visual amenity of the area.

(4) CONSTRUCTION ENVIRONMENTAL MANAGEMENT PLAN

That no development shall take place unless a site specific construction environmental management plan (CEMP) has been submitted to and approved in writing by the planning authority in consultation with SEPA.  The CEMP must address the following issues (i) surface water management, (ii) site waste management, (iii) watercourse engineering, and (iv) borrow pits.  Thereafter all works on site must be undertaken in accordance with the approved CEMP unless otherwise agreed in writing by the planning authority - in order to minimise the impacts of construction works on the environment.

(5) GREEN TRAVEL PLAN

That no part of the office building shall be occupied unless there has been submitted to and approved in writing a detailed occupier specific green travel plan which (a) shall be in general accordance with the travel plan framework included within Part 5 of Transport Assessment SCT3766  ...  view the full minutes text for item 8.

Planning Reference – P151858

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=151858

Planning Officer – Andrew Miller

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the Committee refuse the application for the erection of two five bedroom detached houses, associated access and landscaping.

The Committee resolved:-

to approve the recommendation and therefore refuse the application.

Planning Reference – P151056

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=151056

Planning Officer – Jennifer Chalmers

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the Committee refuse the application for a change of use and part demolition of mansion house with alterations and an extension to form four apartments and the erection of a new building consisting seven apartments with associated car parking and landscaping.

The Committee resolved:-

to approve the recommendation and therefore refuse the application.

Planning Reference – P150311

The documents associated with this application can be found at:-

http://planning.aberdeencity.gov.uk/PlanningDetail.asp?ref=150311

Planning Officer – Gavin Evans

The Committee had before it a report by the Interim Head of Planning and Sustainable Development, which recommended:-

That the application for the sub-division of residential curtilage and erection of a new dwellinghouse and associated works be refused.

Members heard form Gavin Evans who summarised the application and answered various questions from members.

Councillor Jean Morrison MBE then suggested that a site visit be arranged in order to determine the application.

The Committee resolved:-

to agree that the application be deferred for a site visit on Thursday 28 April 2016 to allow the application to be determined.

The Committee had before it a report by the Director of Communities, Housing and Infrastructure, which informed members of the planning enforcement work that had been undertaken by the Planning and Sustainable Development Service from 1 April 2015 to 31 March 2016.

The Convener advised that members could contact the report author directly should they have any queries or questions regarding the report.

The Committee resolved:-

(i)         to thank officers for their efforts in preparing the report;

(ii)        to note that members should contact Robert Forbes directly should they have any questions in regards to the information contained within the report; and

(iii)       to otherwise note the information received.

The Committee had before it a report by the Director of Communities, Housing and Infrastructure, which sought to obtain approval for the adoption of Technical Advice Note (TAN) on the Repair and Replacement of Windows and Doors as non-statutory planning guidance.

The report recommended:-

that the Committee –

(a)       note the results of the four week public consultation period, the officers response and the amendments made to the draft document as a result; and

(b)       adopt the Technical Advice Note:  The Repair and Replacement of Windows and Doors document as non-statutory planning guidance.

The Committee resolved:-

to approve the recommendations.

The Committee had before it a briefing note prepared by Gareth Allison, Senior Planner, which provided an update in regards to the harbour revision order and marine licenses, and a resolution of concerns raised.

The Convener thanked Mr Allison and the officers involved with this exercise and noted that it was a difficult exercise which was performed with due diligence.

The Committee resolved:-

to note the information provided.

The Committee had before it a report by the Director of Communities, Housing and Infrastructure, which sought approval to confirm two provisional Tree Preservation Orders (TPO) made by the Head of Planning and Sustainable Development under delegated powers.

The Committee resolved:-

(i)         to agree to confirm the making of Tree Preservation Orders 232/2016 and 233/2016 without modifications and;

(ii)        to agree to instruct the Head of Legal and Democratic Services to attend the requisite procedures.

- Ramsay Milne, Convener.