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ABERDEEN CITY COUNCIL
FINANCE, POLICY AND RESOURCES COMMITTEE
ORDERS OF REFERENCE
1.
To set and monitor a resources strategy for the Council and to
scrutinise performance within this.
2.
To undertake overall management of the Council’s resources
– finance, people, systems and technology, and property at
the stage of acquisition or disposal.
3.
To set budgets, including those managed by the service Committees,
having regard to the priorities set by each service Committee.
4.
To approve major proposals for changes to staffing structures and
for additional staffing as determined by the Chief Executive.
5.
To monitor all of the Councils budgets, in particular:-
(a)
To establish processes and procedures for the close monitoring of
budget approved by the Council.
(b)
To receive budget monitoring reports from each service and to
ensure close scrutiny for the management of each service
budget.
(c)
To call budget holders to account for the proper control of the
budget for which they are responsible.
(d)
To ensure action plans are in place to meet the budget savings
approved by the Council and to monitor the performance thereof.
(e)
To approve changes to the budget to meet the savings required
including the power to vire between Service budgets.
(f)
To scrutinise performance of each service against each budget
forecast within the approved transformation strategy.
(g)
To scrutinise the implementation of the Five Year Plan and to
monitor budgets accordingly.
6.
To manage the civic functions of the Council.
7.
In respect of the Corporate Governance Service and the office of
the Chief Executive:-
(i)
To be accountable for the services provided, except internal
audit;
(ii)
To receive budget monitoring reports and take financial decisions
concerning the service budgets where there will be no adverse
effect;
(iii)
To receive and scrutinise performance information.
8.
To develop and approve corporate policy and strategies including
partnership working, and HR polices, except the Health and Safety
policy and those specified as relating to teaching staff and
falling within the remit of the Education and Children’s
Services Committee.
9.
To oversee the provisions of the Code of Conduct for Elected
Members including the taking of action in regard to allegations of
misconduct and the introduction of any guidance, policy or
procedures in accordance with the provisions of the Code.
10.
To oversee the implementation of the Five Year Business Plan.
11.
To approve a plan for Best Value Audits and to consider performance
outcomes from the Audit.
12.
To ensure the Council meets its obligations in terms of Corporate
Governance compliance.
13.
To ensure that the Council meets its responsibilities in terms of
Best Value legislation.
14.
To monitor annually performance and consistency between service
committees.
15.
Where the Chief Executive or Council so request, to monitor and
scrutinise particular performance or service delivery matters.
16.
To instruct such performance information as the Committee requires
to fulfil its remit.
17.
To ensure that in fulfilling this remit the Committee has regard to
statutory requirements such as the Local Government in Scotland Act
2003, in relation to Best Value and continuous improvement.
18.
The Committee will refer business items relating to service
delivery issues to the appropriate committees, while reserving the
function of monitoring performance of those other committees in
dealing with items so referred.
19.
To receive external performance reports, and ensure any necessary
action, unless service specific.
20.
To receive reports from the Scottish Public Services Ombudsman and
ensure any necessary action.
21.
To maintain an overview of the Code of Guidance on Funding External
Bodies and Following the Public Pound – Review of the
allocation of grants to outside bodies.
22.
The Committee is charged with the responsibility for corporately
monitoring and validating the activities of other Standing
Committees relating to the development and implementation of
processes for achieving Continuous Improvement (including Best
Value) in the design and delivery of services and in the
development of measures to achieve social inclusion and sustainable
development, and generally with the promoting, in a visible and
challenging manner, the development of Continuous Improvement
(including Best Value) in all its senses.
23.
The committee will have the responsibility of monitoring:-
(a)
the development and implementation of new systems for ensuring
performance management and quality assurance in the Council's
structure for service delivery;
(b)
the due influencing of service delivery, planning and strategic
development;
(c)
the planning and progress of service reviews and the implementation
of action plans arising from those reviews;
(d)
arrangements for achieving Value for Money, Continuous Improvement
and Best Value in services provided by external contractors;
and
(e)
the adoption and implementation of the management framework for
planning, implementing, monitoring, reporting and reviewing
delivery.
24.
To set and monitor an asset management strategy for the Council and
to scrutinise performance within this.
25.
To undertake overall management of the Council’s property at
the stage of acquisition or disposal.
26.
The Committee will consider such reports on the following tier 1, 2
and 3 organisations, and any tier 4 organisation, as may be
submitted from the governance hub:-
·
Grampian Valuation Joint Board (tier 1)
·
Scotland Excel
·
Aberdeen Citizens’ Advice Bureau
·
Pathways
27.
The Committee can require representatives of organisations to
attend its meetings.
