Please note that online agendas are retained
indefinitely
Terms of Reference
operational from 1 April 2020
PURPOSE OF COMMITTEE
To approve all internal and external
commissioning activity by the Council, in accordance with the
commissioning cycle, with the exception of procurement relating to
the Capital Programme.
REMIT OF COMMITTEE
1.
Analysis
1.1
to receive a bi-annual Population Needs Assessment
to understand the needs which public bodies must
address;
1.2
to receive, as appropriate, an in-depth analysis of
key groups, priorities and challenges across public services to
identify and action potential efficiencies and improvements to help
ensure that the needs of customers and citizens are met and
commissioning intentions are delivered; and
1.3
to receive, as appropriate, sufficiency and market
analyses to understand existing and potential provider strengths
and weaknesses, and identify and take action in respect of any
opportunities for improvement or change in providers.
2.
Planning
2.1
to endorse the refresh of the Local Outcome
Improvement Plan (LOIP, including recommending any changes which
may be required);
2.2
to approve annual procurement workplans, reflecting
the LOIP, the Population Needs Assessment, the Council’s
commissioning intentions, the Council’s service standards,
the views of customers and citizens, and the best evidence of
effective interventions to ensure a preventative focus on demand
reduction.
3.
Doing
3.1
to approve all procurement activity by the Council,
with the exception of procurement relating to the Capital Programme
which will be approved by the City Growth and Resources Committee,
including
3.1.1
Procurement Business Cases submitted in accordance
with Procurement Regulations;
3.1.2
Grants and associated conditions;
3.1.3
Contract management arrangements and Service Level
Agreements; and
3.1.4
The establishment of Arm’s Length External
Organisations (ALEOs) where it is determined that services should
not be provided in-house.
3.2
when approving procurement activity, the Committee
will:
3.2.1
promote investment in the prevention, early
intervention and reduction in the demand for services; consider the
experience of customers and take such action to ensure to ensure
that services to be commissioned are co-designed to meet
customers’ needs;
3.2.2
ensure that commissioned services are focused on
delivering the Council’s agreed commissioning intentions and
contribution to the LOIP; and
3.2.3
identify potential efficiencies and improvements in
quality, including across partner organisations and promote the
strategic allocation of resources.
3.3
to decommission services, including ALEOs, that do
not meet the Council’s commissioning intentions and
outcomes.
3.4
to take such action to ensure that appropriate
supply management and capacity building (market facilitation) is in
place to ensure a good mix of resilient service providers, that
offer customers an element of choice in how their needs are
met;
3.5
to approve the Strategy Framework to facilitate the
delivery of agreed outcomes.
4.
Reviewing
4.1
to approve amendments to the Council’s
Performance Management Framework (PMF);
4.2
to receive annual reports on the LOIP and Locality
Partnership Plans;
4.3
to consider and monitor performance associated with
the Council’s agreed commissioning intentions and ultimate
contribution to the LOIP outcomes
4.4
to receive annual reports from each of the
council’s ALEO to enable scrutiny of performance;
4.5
to receive an annual procurement performance report
to enable scrutiny of performance; and
4.6
to receive reports on any change in legislative
requirements, policy and population needs which may facilitate
opportunities to work differently to improve outcomes or may
require revisions to existing commissioning intentions and
outcomes.
5.
Service
Delivery
5.1
The Committee will, for the Commercial and
Procurement cluster:-
5.1.1
oversee, and make decisions relating to service
delivery;
5.1.2
approve options to improve/transform service
delivery;
5.1.3
scrutinise operational performance and service
standards in line with the Performance Management Framework and
consider recommendations for improvements where
required;
5.1.4
receive the cluster risk registers relative to its
remit and scrutinise to ensure assurance of the controls in
place;
5.1.5
approve all policies and strategies relative to its
remit; and
5.1.6
receive reports on inspections and peer
reviews in order to ensure best practice and note any actions
arising from those inspections and reviews.
Executive Lead: Director of Commissioning
