ABERDEEN CITY COUNCIL
CORPORATE POLICY AND PERFORMANCE
COMMITTEE
ORDERS OF REFERENCE
1. To develop and
approve corporate policy and strategies including partnership
working, and HR policies except those specified as relating to
teaching staff and falling within the remit of the Education,
Culture and Sports Committee.
2. To oversee the community planning
process.
3. To agree and monitor neighbourhood community
action plans.
4.
To
ensure involvement of community, neighbourhood networks and partners in Committee
decision making.
5. To be accountable for the services
provided by the Corporate Governance Service except internal audit.
6. To receive and scrutinise performance information for the
Corporate Governance Service (with the exception of budget
monitoring reports).
7. To be accountable for the services
provided by the Office of Chief Executive.
8. To receive and scrutinise performance information for the Office
of Chief Executive.
9. To oversee the provisions of the Code
of Conduct for Elected Members including the taking of action in
regard to allegations of misconduct and the introduction of any
guidance, policy or procedures in accordance with the provisions of
the Code.
10.
To oversee the implementation of the Five Year Business
Plan.
11.
To approve a plan for Best Value Audits and to consider performance
outcomes from the Audit.
12.
To ensure the Council meets its obligations in terms of Corporate
Governance compliance.
13.
To ensure that the Council meets its responsibilities in terms of
Best Value legislation.
14.
To monitor annually performance and consistency between service
committees.
15.
Where the Chief Executive or Council so request, to monitor and
scrutinise particular performance or
service delivery matters.
16.
To receive reports on whistleblowing
and other investigations.
17.
To instruct such performance information as the Committee requires
to fulfil
its remit.
18.
To ensure that in fulfilling this remit the Committee has regard to
statutory requirements such as the Local Government in Scotland Act
2003, in relation to Best Value and continuous
improvement.
19.
To ensure the Council meets its legal obligations
through:-
(a) The approval of a fraud policy and
monitoring its implementation; and
(b) Commissioning investigations to
secure value for money in the delivery of services.
20.
To oversee the processes by which services are exposed to
competition and costs are let, where the Council itself is a bidder
for the work.
21.
The Committee will refer business items relating to service
delivery issues to the appropriate committees, while reserving the
function of monitoring performance of those other committees in
dealing with items so referred.
22.
To receive external performance reports, and ensure any necessary
action, unless service specific.
23. To receive reports from the Commission of
Local Administration in Scotland and ensure any necessary
action.
24.
To maintain an overview of the Code of Guidance on Funding External
Bodies and Following the Public Pound - Review of the allocation of
grants to outside bodies.
25.
The Committee is charged with the responsibility for corporately
monitoring and validating the activities of other Standing
Committees relating to the development and implementation of
processes for achieving Continuous Improvement (including Best
Value) in the design and delivery of services and in the
development of measures to achieve social inclusion and sustainable
development, and generally with the promoting, in a visible and
challenging manner, the development of Continuous Improvement
(including Best Value) in all its senses.
26.
The committee will have the responsibility of
monitoring:-
(a) the development and implementation of new systems
for ensuring performance management and quality assurance in the
Council's structure for service delivery;
(b) the due influencing of service delivery, planning
and strategic development;
(c) the planning and progress of service reviews and the
implementation of action plans arising from those
reviews;
(d) arrangements for
achieving Value for Money, Continuous Improvement and Best Value in
services provided by external contractors; and
(e) the adoption and implementation of the management
framework for planning, implementing, monitoring, reporting and
reviewing delivery
27. In respect of the
Council’s responsibilities in relation to the Scottish Police
Authority, the Police Service of Scotland and the Scottish Fire and
Rescue Service under the Police and Fire Reform (Scotland) Act
2012:-
(a)
to comment on the strategic police plan
and the strategic fire and rescue plan when consulted by the
relevant national authority;
(b) to
respond to consultation by the Chief Constable on the designation
of a local commander and by the Scottish Fire and Rescue Service on
the designation of a local senior officer;
(c)
to be involved in the setting of priorities and objectives for the
policing of Aberdeen and for the Scottish Fire and Rescue Service
for the undertaking of its functions in Aberdeen;
(d)
to specify policing measures the Council
wishes the local commander to include in a local policing
plan;
(e) to
approve a local police plan submitted by the local commander and to
approve a local fire and rescue plan prepared by the local senior
officer and submitted by the Scottish Fire and Rescue
Service;
(f)
to monitor service provision and
delivery in Aberdeen and provide feedback to the local commander
and the local senior officer;
(g) to
consider reports, statistical information and other information
about the policing of Aberdeen and the undertaking of the Fire and
Rescue function in Aberdeen provided in response to the
Council’s reasonable requests;
(h)
to agree, with the local commander,
modifications to an approved local police plan at any time;
and
(i)
to liaise with the local commander and local senior officer with
regard to the undertaking by them of the community planning duties
of the Chief Constable and the Scottish Fire and Rescue
Service.