Agenda item

With reference to article 6 of the minute of the meeting of the Strategic Commissioning Committee of 28 March 2019, the Committee had before it a report by the Chief Operating Officer which (1) presented procurement workplans where revenue expenditure was  included for Operations, Customer, Place and Commissioning Functions to Committee for review; (2) sought approval of the total estimated revenue expenditure for each proposed contract as detailed in the Procurement Business Cases (listed below) appended to the report and contained at item 10.1 of today’s agenda (article 8 refers); and (3) presented a summary of 3.10 memos approved since the last meeting.

The list of Procurement Business Cases were:

The report recommended:-

that the Committee –

(a)          note the workplans of the Operations, Customer, Place and Commissioning Functions as detailed in the Appendices;

(b)          approve the total estimated revenue expenditure for each proposed contract, and delegates authority to the Head of Commercial and Procurement Services following consultation with the relevant Chief Officer to procure appropriate goods and services, and enter into any contracts relating thereto; and

(c)          note that Business Cases for procurements exercises to be commenced after 28th May 2019 would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee.

The Vice Convener, seconded by Councillor Duncan moved:-

that the Committee –

(1)  approve the recommendations contained within the report; and

(2)  instruct the Chief Officer – City Growth to provide a procurement business case to the meeting of the Strategic Commissioning Committee on 21 November 2019, detailing all procurement options, including financial commitment required for each, available for the delivery of the Aberdeen Christmas Village for 2020 onwards, noting that any budgeting decision for future years would be considered as part of the Council’s budget process.

Councillor Flynn, seconded by Councillor Cameron moved as an amendment:-

that the Committee –

1. approve recommendations 2.1 and 2.3 as contained in the report; 
2. approve the total estimated revenue expenditure for each proposed contract, with the exception of Business Case PLA011 (Delivery Contract for Aberdeen Christmas Village 2019) and delegates authority to the Head of Commercial and Procurement Services following consultation with the relevant Chief Officer to procure appropriate goods and services, and enter into any contracts relating thereto;
3. agree that every opportunity should be provided to ensure that local businesses were able to participate in the Christmas Village, and accordingly

(i)            did not approve the recommendation in Business Case PLA011 (Delivery Contract for Aberdeen Christmas Village 2019);

(ii)          instruct the Chief Officer - City Growth, following consultation with the Head of Commercial and Procurement Services to undertake tender exercises to appoint various suppliers that ensures that the provision of a Christmas Village in 2019 is broken down in such a manner as to provide an opportunity for local small businesses to bid for the delivery of the services required;

(iii)         approves the estimated expenditure as detailed in Business Case PLA011; and

4.    delegate authority to the Head of Commercial and Procurement Services following consultation with the Chief Officer – City Growth to enter into any contracts relating thereto; and

5. instructs the Chief Officer – City Growth to identify how any Christmas Village from 2020 onwards could be provided at a cost neutral basis to the council and to report on the delivery options to achieve this to the Strategic Commissioning Committee on 21 November 2019.

On a division, there voted:- for the motion (5) – The Vice Convener and Councillors Donnelly, Duncan, Graham and Wheeler; for the amendment (4) – Councillors Flynn, Cameron, Dunbar and Yuill.

The Committee resolved:-

(i)            to adopt the motion; and

(ii)          in respect of Business Case PLA010 (Supply, Delivery and Installation of Furniture for Public Spaces within the Art Gallery), to instruct the Chief Officer – City Growth to advise the Committee, by way of email, as to why this aspect had not been included in the overall art gallery contract.