Agenda item

Elements of text were obscured in original circulation.

With reference to article 18 of the minute of meeting of 18 September 2018, the Committee had before it a report by the Director of Resources which sought approval of an updated three-year Condition and Suitability Programme and the Northfield Swimming Pool Business Case and associated Procurement Business Case.

The report recommended:-

that the Committee –

(a)       note the projects completed or legally committed to date in 2019/20 as shown in Appendix A;

(b)       note the currently approved projects and approves the amended estimated budgets for each project as shown in Appendix B;

(c)       approve the new Condition & Suitability Programme projects listed in Appendix C for inclusion in the 3-year Condition & Suitability Programme and approves the estimated budget for each project and delegates authority to the Chief Officer - Capital, following consultation with the Head of Commercial and Procurement Services, to consider and approve procurement business cases for each of these projects for the purposes of Procurement Regulation 4.1.1; and thereafter to procure appropriate works and services, and enter into any contracts necessary for the projects without the need for further approval from any other Committee of the Council;

(d)       approve the removal of the projects listed in Appendix D;

(e)       delegate authority to the Chief Officer - Corporate Landlord, following consultation with the Capital Board and the Convener and Vice-Convener of this Committee, to amend the C&S Programme should priorities change due to unforeseen circumstances during the year, with such changes to be reported retrospectively to the Committee; 

(f)        approve the Northfield Swimming Pool Business Case shown in Appendix F; and

(g)       approves the Northfield Swimming Pool Procurement Business Case shown in Appendix G for the purposes of Procurement Regulation 4.1.1 and delegates authority to the Chief Officer – Capital, following consultation with the Head of Commercial and Procurement Services, to procure appropriate works and services, and enter into any contracts necessary for this project without the need for further approval from any other Committee of the Council.

The Convener, seconded by the Vice Convener moved:-

            that the Committee –

(1)     approve recommendations (a) and (c) to (g) above;

(2)     note the currently approved projects and approves the amended estimated budgets for each project as shown in Appendix B, with the exception of the amended budget for the Tullos Depot, Salt Store project;

(3)     refer the Tullos Depot, Salt Store project and associated business case to the Council Budget meeting of 3 March 2020 for consideration;

(4)     instruct the Chief Officer – Corporate Landlord to report back to this Committee on 26 November 2019 with a programme that advances projects in 2020/21, to take in account the budget for the Tullos Depot, Salt Store project not being amended.

Councillor Nicoll, seconded by Councillor Yuill moved as an amendment:-

            that the Committee –

(1)     approve recommendations (a), (b) and (d) to (g) above;

(2)     approve the new Condition and Suitability Programme projects listed in Appendix C for inclusion in the 3 year Condition and Suitability Programme with the exception of the Balnagask Motte Project and approves the estimated budget for each project with the exception of the Balnagask Motte Project and delegates authority to the Chief Officer – Capital, following consultation with the Head of Commercial and Procurement Services, to consider and approve procurement business cases for each of the projects  for the purposes of Procurement Regulation 4.1.1: and thereafter to procure appropriate works and services, and to enter into any contracts necessary for the projects without the need for further approval from any other Committee of the Council; and

(3)     approve the allocation of the estimated budget for the Balnagask Motte Project to be reallocated towards Suitability Improvements, Rated as C- Poor for projects, at Tullos Primary School and Walker Road Primary School listed in Appendix E – Future Projects and to transfer these projects from Appendix E to Appendix C.

On a division, there voted:- for the motion (5) – the Convener, the Vice Convener and Councillors Boulton, Donnelly and Laing; for the amendment (4) Councillors Flynn, Nicoll, Townson and Yuill.

The Committee resolved:-

to adopt the motion.