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Decisions

Decisions published

19/02/2019 - Application for the Renewal of a Taxi Operator's Licence ref: 8927    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019


19/02/2019 - Application for the Grant of a Taxi Driver's Licence ref: 8926    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019


19/02/2019 - Application for the Grant of a Temporary Taxi Driver's Licence ref: 8925    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019


19/02/2019 - Application for the Renewal of a Private Hire Driver's Licence ref: 8923    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note that the application had been withdrawn.


19/02/2019 - Application for the Renewal of a Taxi Driver's Licence ref: 8914    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note that the licence had been granted under delegated powers.


19/02/2019 - Request for Exemption from the Age of Vehicles Policy ref: 8922    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to agree to exempt the vehicle from the age of vehicle policy on the basis of the individual circumstances.


19/02/2019 - Renewal of a Licence for a House in Multiple Occupation - 1 Lilybank Place, Aberdeen ref: 8913    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note that the licence had been granted under delegated powers.


19/02/2019 - Renewal of a Licence for a House in Multiple Occupation - 19 Lilybank Place, Aberdeen ref: 8912    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note that the licence had been granted under delegated powers.


19/02/2019 - Renewal of a Licence for a House in Multiple Occupation - 503 King Street, Aberdeen ref: 8911    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note that the licence had been granted under delegated powers.


19/02/2019 - Taxi Demand Survey - Taxi Rank Review ref: 8918    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note the result of the informal consultation of the report and to agree not to proceed with any action at present.  


19/02/2019 - Taxi Driver Training ref: 8917    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

(i)               to note the contents of the report and to agree not to proceed with any formal training programme at present; and

(ii)             to agree to instruct the Chief Officer – Governance to continue to investigate training programmes for taxi and private hire drivers and report back to the Committee in this regard as and when appropriate.


19/02/2019 - Renewal of a Licence for a House in Multiple Occupation - 13 Roslin Terrace, Aberdeen ref: 8921    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to grant the licence.


19/02/2019 - Minute of the Meeting of the Licensing Sub Committee of 18 January 2019 ref: 8908    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to approve the minute as a correct record.


19/02/2019 - Application for the Grant of a Late Hours Catering Licence ref: 8924    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019


19/02/2019 - Application for a Licence for a House in Multiple Occupation ref: 8915    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019


19/02/2019 - Review of Public Entertainment Resolution ref: 8916    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

(i)            to approve the updated Resolution for venues and activities requiring a Public Entertainment Licence as contained at appendix 1 and instruct the Chief Officer (Governance) to publish the terms of the proposed Resolution and invite representations in line with the statutory requirements as detailed at section 3.2; and

(ii)          to instruct the Chief Officer (Governance) to report back to the Committee at its meeting on 23 April 2019 with the results of the consultation exercise.

 


19/02/2019 - Renewal of a Licence for a House in Multiple Occupation - 61 Leslie Road, Aberdeen ref: 8910    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note that the licence had been granted under delegated powers.


19/02/2019 - Urgent Business ref: 8903    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

There were no items of urgent business.


19/02/2019 - Committee Business Planner ref: 8909    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note the committee business planner.


19/02/2019 - Minute of Previous Meeting of 11 December 2018 ref: 8907    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to approve the minute as a correct record.


19/02/2019 - Declarations of Interest ref: 8905    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

There were no declarations of interest declared at this stage.


19/02/2019 - Items of confidential business are listed at item 8 on the agenda. ref: 8904    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to note that applications/requests to be heard in private and treated as confidential information in terms of Section 50(A)(3)(b) of the Local Government (Scotland) Act 1973 were listed at item 8 on the agenda.


19/02/2019 - Exempt Business ref: 8919    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, the Committee to exclude the press and public from the meeting during consideration of item 9.1 (Application for a Licence for a House in Multiple Occupation), so as to avoid disclosure of information of the class described in the paragraph 12 of Schedule 7(A) to the Act.


19/02/2019 - Renewal of a Licence for a House in Multiple Occupation - 12 Woodlands Walk, Cults, Aberdeen ref: 8920    Recommendations Approved

Decision Maker: Licensing Committee

Made at meeting: 19/02/2019 - Licensing Committee

Decision published: 22/02/2019

Effective from: 19/02/2019

Decision:

to grant the licence.


14/02/2019 - ALEO Assurance Hub - GOV/19/029 ref: 8876    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       in relation to questions raised around the timescales for the recruitment process for appointing a permanent Managing Director for Bon Accord Care Ltd; to note that the Chief Officer People and Organisation would determine if the timescales could be amended and would circulate a response to the Committee;

(ii)      to note the level of assurance provided by each ALEO on risk management, financial management and governance; and

(iii)      to note that Assurance Hub officers and ALEO Service Leads will discuss any outstanding issues identified in the appendices and identified at the Audit, Risk and Scrutiny Committee with ALEO representatives, with a view to further improving the assessment ratings at the next Hub meeting.

 


14/02/2019 - Annual Accounts 2018/19 – Action Plan and Key Dates - RES/19/166 ref: 8874    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note the content of the report.


14/02/2019 - ICT Access Control Policy - CUS/19/161 ref: 8884    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to approve the ICT Access Control Policy as outlined in the report and at Appendix 1.


14/02/2019 - SPSO Decisions, Inspector of Crematoria Complaint Decisions - CUS/19/027 ref: 8875    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note the content of the report.


14/02/2019 - External Audit Strategy ref: 8883    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note the content of the External Audit Strategy.


14/02/2019 - Bond Trust Deed - IA/AC/1921 ref: 8894    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       to note the thanks to the Internal Audit team for the constructive and proportionate audit report; and

(ii)      to note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.


14/02/2019 - NPS Housing System - IA/AC/1917 ref: 8882    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       to note that the Communities and Housing Area Manager would liaise with colleagues to determine whether the implementation date in relation to audit recommendation 2.1.4 could be brought forward and would circulate a response to the Committee; and

(ii)      to otherwise note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.


14/02/2019 - Prevention of Fraud, Bribery and Corruption - IA/AC/1916 ref: 8885    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       to note that the Chief Officer Governance would determine whether training for elected members on prevention of fraud, bribery and corruption could be included in the elected member development programme and would circulate a response to the Committee;

(ii)      to otherwise note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.


14/02/2019 - Health and Safety - IA/AC/1918 ref: 8893    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.


14/02/2019 - Internal Audit Follow up on Recommendations - IA/19/002 ref: 8895    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note the content of the report and request that all Directors and Chief Officers undertake the work required to complete the outstanding audit recommendations.


14/02/2019 - Internal Audit Plan 2019/20 - IA/19/003 ref: 8878    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       to note that the Director of Customer Services would circulate a Service Update to the Committee in relation to the improvements to the internal controls for managing the housing waiting list and allocations;

(ii)      to note that the relevant Committee would receive the performance indicators in relation to the waiting list and allocations to scrutinise the performance; and

(iii)      to otherwise approve the Internal Audit Plan for 2019/20


14/02/2019 - National Care Home Contract - IA/AC/1920 ref: 8881    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.


14/02/2019 - Voluntary Severance / Early Retirement (VSER) Scheme - IA/AC/1913 ref: 8880    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       to note the content of the report; and

(ii)      to note that the recommendation contained in the audit report had been fully implemented.


14/02/2019 - Digital Strategy - IA/AC/1907 ref: 8879    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       to note the content of the report; and

(ii)      to note that all recommendations contained in the audit report had been fully implemented.


14/02/2019 - Internal Audit Progress Report - IA/19/001 ref: 8877    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

(i)       to agree to the review of Craft Workers’ Terms and Conditions being moved to the 2019/20 Internal Audit Plan;

(ii)      to agree to the review of Digital Booking, Fees and Charges being reconsidered for inclusion in the 2020/21 Internal Audit Plan; and

(iii)      to otherwise note the content of the report.


14/02/2019 - Notice of Motion ref: 8873    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

There were no Notices of Motion


14/02/2019 - Committee Business Planner ref: 8872    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note the content of the business planner.


14/02/2019 - Minute of Previous Meeting of 4 December 2018 ref: 8871    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to approve the minute as a correct record.


14/02/2019 - Requests for Deputation ref: 8870    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

There were no requests


14/02/2019 - Declarations of Interest ref: 8869    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

to note that Councillor Duncan declared an interest in item 8.3 (ALEO Assurance Hub) by virtue of her position as a Board Member of Aberdeen Performing Arts and considered that the nature of her interest did not require her to leave the meeting at that item on the agenda.


14/02/2019 - Exempt Business ref: 8868    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

There was no exempt business


14/02/2019 - Urgent Business ref: 8867    For Determination

Decision Maker: Audit, Risk and Scrutiny Committee

Made at meeting: 14/02/2019 - Audit, Risk and Scrutiny Committee

Decision published: 20/02/2019

Effective from: 14/02/2019

Decision:

There was no urgent business


12/02/2019 - Ethical Care Charter & Living Wage Update Report ref: 8862    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

(i)            To note the implementation of the Scottish Living Wage.

(ii)          To note the progress across the stages of the Charter.

(iii)         To note that the Charter will be included in the workstream for Care at Home commissioning. 

(iv)         To encourage that service delivery partners strive to achieve all aspects of the Charter.

(v)          To re-emphasise that the Charter was endorsed and not signed.

 


12/02/2019 - Strategic Commissioning Implementation Plan Review ref: 8861    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To note the content of the report


12/02/2019 - Review on Progress with Locality Planning ref: 8860    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To note the contents of the report

 


12/02/2019 - Local Government Finance - Audit Scotland ref: 8866    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

(i)            To reviews, discuss and comment on the report as attached at Appendix A.

(ii)          To instructs the Chief Finance Officer to bring the report, Local government in Scotland: Challenges and performance, to be published by the Accounts Commission in March 2019, which comments on the wider challenges and performance of councils, to the Committee at its meeting in May 2019.

 


12/02/2019 - Internal Audit - Budget Setting, Monitoring and Financial Performance ref: 8865    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To review, discuss and comment on the issues raised within the report


12/02/2019 - Financial Monitoring ref: 8863    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

(i)            To note this report in relation to the IJB budget and the information on areas of risk and management action that are contained herein.

(ii)          To note the budget virements indicated in Appendix E.

(iii)         To recognise the astute financial management exercised.

 


12/02/2019 - Delayed Discharges ref: 8859    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To note the performance information contained within the report


12/02/2019 - Transformation Programme Monitoring (including PCIP) ref: 8857    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

(i)            To note the information provided in this report within the context of the discussion held and the specific requests for further reports as noted

(ii)          to commend officers for the quality of the process followed and the evaluation reports provided.

(iii)         Circulate a list of projects that were to be reallocated from the Transformation Programme

(iv)         Submit the requested report(s) to the Committee Meeting of 20 August 2019

 


12/02/2019 - Strategic Risk Register Review ref: 8855    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

(i)            To approve and provide comment on the revised risk register, as at Appendix A

(ii)          Undertake an in-depth review of 1, 2 & 3 within the strategic risk register at appendix

(iii)         To provide comment on the revised risk appetite statement, as at Appendix B, and

(iv)         To require the report be revised to include consideration of the comments made.

 


12/02/2019 - Board Assurance & Escalation Review ref: 8858    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To approve and provide comment on the Board Assurance and Escalation Framework, as at Appendix A.

 


12/02/2019 - Performance Monitoring ref: 8854    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

(i)            To notes the mapping of the strategic performance indicators to the strategic aims and the strategic risk register.

(ii)          To approve the proposed reporting arrangements of the strategic aims to both the Clinical and Care Governance and Audit and Performance Systems Committee.

 


12/02/2019 - Forward Report Planner ref: 8853    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To note its content and timelines.


12/02/2019 - Minute of Previous Meeting of 13 November 2018 ref: 8852    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To approve that the minute was an accurate reflection of the meeting.


12/02/2019 - Members are requested to determine that any exempt business be considered with the press and public excluded ref: 8850    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

To note that there was no exempt business to be considered.


12/02/2019 - External Audit Plan ref: 8864    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 20/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolbved:-

 

To approves the approach to external audit, as outlined in Appendix A.


07/02/2019 - Determination of Exempt Business ref: 8829    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the press and public from the meeting during consideration of items 11.1 (Torry Cruyff Court - Exempt Appendix), 11.2 (Strategic Buy Back Policy - Exempt Appendix), 11.3 (Proposal to In-Source the Horizons Service Management and Admin Functions to Aberdeen City Council), 11.4 (Subsidence in Flats on Erroll Place and Erroll Street), 11.5 (Community Asset Transfer - Woodside Burgh Hall) 11.6 (Sale of Site, Howes Road), 11.7 Purchase of Site for School, Milltimber) and 11.8 (Aberdeen Harbour Board - Option to Purchase or Lease, Nigg Bay).


07/02/2019 - Community Asset Transfer - Woodside Burgh Hall - RES/19/177 ref: 8845    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


07/02/2019 - Proposal to In-Source the Horizons Service Management and Admin Functions to Aberdeen City Council - HSCP/18/125 ref: 8843    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


07/02/2019 - Subsidence in Flats on Erroll Place and Erroll Street - RES/19/154 ref: 8844    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


07/02/2019 - Strategic Infrastructure Priorities and the Scottish Local Government Pension Scheme - RES/19/188 ref: 8836    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

to instruct the Chief Officer – Finance to explore the opportunities for a strategic partnership between the Council and the North East Scotland Pension Fund (NESPF) for the purposes of supporting local infrastructure investment, and to report on the feasibility of this within three committee cycles.


07/02/2019 - World Energy Cities Partnership AGM, Presidency and Travel - PLA/19/178 ref: 8838    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

(i)        to approve the Lord Provost seeking nomination to become the President of the World Energy Cities Partnership at its AGM in September 2019 and note the wider opportunities this would bring for the city;

(ii)       to approve travel and accommodation for the Lord Provost and one officer to attend CERAweek in Houston in March 2019;

(iii)      to instruct the Chief Officer – City Growth to circulate a Service Update in relation to the tangible economic benefits for the city in relation to the WECP; and

(iv)      to note that in relation to section 5.5 of the report, officers advised that they had checked with the WECP who confirmed that liability insurance was in place for Directors and officers.


07/02/2019 - Staff Travel Policy - RES/18/150 ref: 8837    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

(i)        to approve the Staff Travel Policy appended to this report; and

(ii)       to approve that the policy be implemented from 1st April 2019.


07/02/2019 - Purchase of Site for School, Milltimber - RES/19/011 ref: 8847    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


07/02/2019 - Council Financial Performance, Quarter 3, 2018/19 - RES/19/002 ref: 8835    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

(i)        to note the following:-

(1)     Progress made to date to achieve budgeted savings;

(2)     General Fund and HRA financial performance to the end of Quarter 3 as detailed in Appendix 1;

(3)     Common Good financial performance to the end of Quarter 3 as detailed in Appendix 3;

(4)     General Fund forecast revenue and capital positions as detailed in Appendix 2;

(5)     HRA forecast revenue and capital positions as detailed in Appendix 2;

(6)     Common Good forecast position as detailed in Appendix 2; and

(7)     Group Entities forecast revenue position as detailed in Appendix 4.

(ii)       to note the information provided by the Chief Officer – Finance in the report that the Council has continued to reduce expenditure in line with the Committee instruction however new and continuing pressures in key areas (such as the increased pay award offered in December 2018; and needs associated with looked after children) are not likely to be fully offset by the year end. This means that there is a forecast deficit on the General Fund for the year;

(iii)      to agree that the Council continue to minimise expenditure in the remaining weeks of the year to offset the cost pressures in the system;

(iv)      to note that if the final outturn exceeds budget for the year, that this is met from the Council’s uncommitted balances;

(vi)      to approve the increases in payments to foster carers, adopters and associated services as detailed in Appendix 5 of the report; and

(vii)     to instruct officers to circulate additional information to the Committee in relation to “Free From Serious Disrepair” figures in Appendix 2.


07/02/2019 - Requests for Deputation ref: 8831    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

there were no requests for deputation.


07/02/2019 - Determination of Urgent Business ref: 8828    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

there was no urgent business to be determined.


07/02/2019 - Minute of Previous Meeting of 27 November 2018 - For Approval ref: 8832    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

to approve the minute as a correct record.


07/02/2019 - Committee Planner ref: 8833    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

(i)       to remove item 7 (Visit Aberdeenshire Update – Negotiated Contract), item 8 (Update on Recruitment of Developer Obligations Officer), item 11 (Reserves Strategy), item 14 (Aberdeen Renewable Energy Group); item 18 (Balnagask Motte Regeneration), item 29 (Creation of a Living Wall), item 71 (City Centre Masterplan Project EN10: Union Terrace Gardens), item 76 (Denburn Car Park Site) and item 79 (Aberdeen Art Gallery – Visitor and Economic Impacts) from the planner in terms of the explanation provided by officers within the planner;

(ii)      to transfer item 68 (UNESCO Creative Cities Designation – City of Crafts and Folk Art) to the Council Business Planner for the March 2019 meeting as it required a decision to establish an Advisory Group;

(iii)      to note the reasons for the reporting delays in terms of item 4 (Aberdeen City Region Hydrogen Strategy), item 6 (Developer Obligation Review – Community Asset Plans), item 9 (Aberdeen Adapts: Climate Adaptation Strategy), item 10 (A90 Murcar North Cycleway), item 12 (Changing Places), item 16 (Smart City Action Plan), item 19 (Capabilities of Junctions Associated with the AWPR/B-T) and item 20 (Disposal of the Former Cordyce School Site);

(iv)     that in relation to item 12 (Changing Places), to note that officers would liaise with partner organisations in requesting that the information regarding the changing places is published on their websites; and

(v)      that in relation to item 79 (Aberdeen Art Gallery – Visitor and Economic Impacts), to note that a further Service Update would be submitted to the Committee in this regard.


07/02/2019 - Notice of Motion by Councillor Delaney - Sheltered Housing Stair Lifts ref: 8849    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

(i)        to note with concern that the lift at one of our sheltered blocks broke down at the end of 2018 and took five days to repair meaning that some residents were unable to access or leave their homes over a five day period; and

(ii)       to instruct the Chief Officer - Corporate Landlord to report to the council budget meeting on 5th March 2019 outlining a high level estimated cost of procuring and fitting stair lifts to all Council owned sheltered housing which has upper floors in the interests of the dignity of residents, public safety and amenity.


07/02/2019 - Referrals from Council, Committees or Sub Committees ref: 8834    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

None Received.


07/02/2019 - Sale of Site, Howes Road - RES/19/175 ref: 8846    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


07/02/2019 - Strategic Buy Back Policy - Exempt Appendix ref: 8842    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


07/02/2019 - Torry Cruyff Court - COM/19/174 ref: 8839    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

(i)        to note the existing £250,000 budget within the Non-Housing Capital Programme to establish a second Cruyff Court, and approves the acceptance and utilisation of the £50,000 in-kind/financial contribution from the Johan Cruyff Foundation for the project; and

(ii)       to instruct the Chief Officer - Early Intervention and Community Empowerment to submit the project to the budget process for funding the ongoing running costs of the second Cruyff court.


07/02/2019 - Declarations of Interest ref: 8830    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

the following declaration of interest was intimated:-

(1)       the Convener declared an interest in item 11.6 (Sale of Site, Howes Road) by virtue of him being a Council appointed member of NHS Grampian Board. He considered that the nature of his interest required him to leave the meeting and he therefore took no part in the consideration of this item.


07/02/2019 - Torry Cruyff Court - Exempt Appendix ref: 8841    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


07/02/2019 - Strategic Buy Back Policy - RES/19/173 ref: 8840    Recommendations Approved

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019

Decision:

(i)        to approve the revised set of criteria and process highlighted in Appendices A and B, where the Council will consider re-acquiring any former Council house; and

(ii)       to instruct the Director of Resources to provide additional context in relation to “this figure does not include the costs incurred providing a valuation, legal fees and other miscellaneous costs” at section 4.1 (bullet point) of the report.


07/02/2019 - Aberdeen Harbour Board - Option to Purchase or Lease, Nigg Bay - RES/19/176 ref: 8848    For Determination

Decision Maker: City Growth and Resources Committee

Made at meeting: 07/02/2019 - City Growth and Resources Committee

Decision published: 12/02/2019

Effective from: 07/02/2019


12/02/2019 - Confirmation of Assurance ref: 8856    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 12/02/2019

Effective from: 12/02/2019

Decision:

The Committee resolved:-

 

That they were satisfied that they had been able to discharge their duties of assurance.


12/02/2019 - Members are requested to intimate any declarations of interest ref: 8851    For Determination

Decision Maker: Audit and Performance Systems Committee

Made at meeting: 12/02/2019 - Audit and Performance Systems Committee

Decision published: 12/02/2019

Effective from: 12/02/2019

Decision:

Councillor Duncan declared an interest in Item 12 on the agenda (Ethical Care & Living Wage Update Report) by virtue of her position as a paid official of Unison. Councillor Duncan intimated her intention to absent herself during that discussion.

 

The Committee resolved:-

To note Councillor Duncan’s intimation and intention


22/01/2019 - Welcome from the Chair ref: 8783    For Determination

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019

Decision:

The Chair opened the meeting and welcomed all attendees. The Chair intimated that that as there would be changes to the NHS membership, this would impact on the IJB particularly as the Vice Chair would be leaving his post in April. There was further impact to the IJB structure as the Chair of the APS Committee was also leaving which will result in a restructure for this committee too.

 

The Chair expressed appreciation for the positive work and commitment of Jonathan Passmore (IJB Vice Chair) and Rhona Atkinson (APS Chair) and wished them every success in their new roles.

 


22/01/2019 - Minute of Board Meeting of 11 December 2018 ref: 8786    For Determination

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019

Decision:

The Board had before it the minute of its meeting of 11 December 2018.

 

The Board resolved:

 

to approve the minute as a correct record subject to noting that the Alcohol and Drug Partnership Annual Reports would reflect the wider ADP and not only the Investment Plan.

 


22/01/2019 - Business Statement ref: 8787    For Determination

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019

Decision:

The Board had before it a statement of pending business for information.

 

The Board resolved to:

(i)            in respect of Item 1 (Aberdeen City Residential Nursing Home Provision) to note that a report would be presented to the Board in April 2020 following one year implementation

(ii)          in respect of Item 5 (Diet, Activity and Healthy Weight) to note that a report will be presented in March 2019

(iii)         to otherwise note the business statement

 


22/01/2019 - Strategic Risk Register ref: 8788    For Determination

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019

Decision:

The Board heard from Martin Allan who presented the report ‘Brexit Risk’.

This paper supplied additional detail to the existing mitigation contained within the Strategic Risk Register. Martin updated that the Partnership had been invited to attend the EU Health and Social Care Exit Planning event in Stirling which assisted influence the report.

 

The Chair expressed appreciation for the report and highlighted that the document remained fluid as the developing Brexit position modified and changed. The Chair then sought input from the members who actively participated with questions and comments.

 

Concerns were expressed that the report did not fully detail the impact of staff and staff numbers especially in areas of speciality which were particularly at risk. Whilst it was accepted that greater detail would be of benefit, the developing position and continuing volume of unknown impacts did not allow for this inclusion at this time. It was agreed that those staff at risk of impact had been the subject of much discussion by the official and staff sides with appropriate recognition of their value in all forums. It was confirmed that the Unions were satisfied at the level and volume of inclusions within such discussions.

 

As such, there was an agreement that whilst further detail would be of benefit, at this time, the report was satisfactory.

 

The report recommended that the Board:

 

a) Note the risk associated with the Brexit transition process (as contained

within the strategic risk register), as attached at appendix A; and

b) Consider the following wording as a Policy Statement for issue:

 

 


 

The Board resolved:

(i)            to note the risk associated with the Brexit transition process (as contained within the strategic risk register), as attached at appendix A; and

 

(ii)          Agreed to issue the Policy Statement subject to amending the last sentence to read ‘The IJB will continue to work closely with Aberdeen City Council and NHS Grampian to mitigate the risks as far as is possible to patients, clients and staff.’

 

Note that the Risk Register was to be reported to the Audit and Performance Systems Committee for discussion and that a further report would be reported to the IJB in March 2019


22/01/2019 - 2019/2020 Objectives for MSG Indicators ref: 8789    For Determination

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019

Decision:

The Board heard from the Alison MacLeod who presented her report based around the performance against the Ministerial Steering Group national indicators for the previous two financial years and program for this coming financial year, which all helped develop targets for the next financial year.

 

The Board members entered into discussion of the report and it was highlighted that the report did not particularly allow review against Board’s Strategic Plan. It was strongly felt that the report focussed on numbers rather than consideration of benefit including value of performance or improvement. The Board did express concerns that the indicators and format of the report would allow for setting easily achieved or soft targets rather than the broader benefits achieved.

 

 

The Board resolved:

(i)            Approve the local objectives for the six MSG Integration Indicators contained within Appendix A, and

 

(ii)          Instructs the Chief Officer to submit the local objectives to the Ministerial Strategic Group for Health and Community Care by the deadline of 28th February 2019. And

 

(iii)         Include this Board’s observations and concerns in respect of the MSG indicators and the lack of evidenced outcome versus figures

(iv)         the lack of evidenced outcome versus figures


22/01/2019 - Skills Development, Training and Employability Services - Update ref: 8791    For Determination

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019


22/01/2019 - Finance Settlement Update - Please note this is now an exempt report ref: 8790    Recommendations Approved

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019

Decision:

The Board heard from Chief Officer Alex Stephen who highlighted the national discussions and position affecting all IJBs particularly in the area of reserve funding. Following further explanation around the report, the Chair expressed appreciation for the report and input and encouraged Board members participation in discussion.

 

Alex Stephen was able to explain the inclusion of education areas within the funding and it was highlighted that specialist recruitment was challenging in these areas.

 

 

The Board resolved to:

(i)                  note the content of this report, and

(ii)                agree to cancel the budget meeting on 5 February 2019.

 

 

In accordance with the decision recorded under article 3 of this minute, the following items were considered with the press and public excluded.

 


22/01/2019 - Update from the Chief Officer ref: 8792    For Determination

Decision Maker: Integration Joint Board

Made at meeting: 22/01/2019 - Integration Joint Board

Decision published: 12/02/2019

Effective from: 22/01/2019