Decision details

The Committee had before it a report by the Director of Commissioning which (1) presented the procurement workplans for the Commissioning, Customer, Governance, Operations, Place and Resources Functions to Committee for review and (2) sought approval of the total estimated expenditure for each proposed contract as contained in the procurement business cases appended to the report.

The report recommended:-

That the Committee –

(a)      note the workplans of the six Council Functions as detailed in the Appendices;

(b)      where a business case had been submitted, approve the total estimated expenditure for each proposed contract as per the procurement business cases and workplans, as required by ACC Procurement Regulation 4.1.1.2;

(c)      note that business cases for procurement exercises to be commenced after 20 November 2018 would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee; and

(d)      approve the direct award of any contracts where there were special circumstances detailed in the business case which justified not going out to tender or calling-off from a framework agreement.

The Head of Commercial and Procurement Services advised that there was an error in respect of the estimated expenditure detailed for business case CUST002 and confirmed the correct figure.

The Committee resolved:-

(i)        to approve the recommendations;

(ii)       to note and approve the corrected estimated expenditure for business case OPS002 as advised verbally;

(iii)      in relation to business case CUST002, to instruct the Chief Officer – Digital, to provide the following information to the Committee, by way of email: (1) confirmation as to whether sponsorship was being pursued in this area; (2) provide clarification of the service to be provided and why the estimated expenditure had increased; (3) a definition of a “world class WI-FI facility”; and (4) detail of the quality of speed to be provided and how this compared with other locations;

(iv)      in relation to business case OPS001, to instruct the Chief Officer – Integrated Children’s and Family Services, to provide the Committee, by way of email, with further detail on how the service was expected to be provided;

(v)       in relation to business case OPS015, to instruct the Chief Officer – Integrated Children’s and Family Services, to clarify the position with the Northfield Academy counselling service with the Northfield Academy Parent Council; and

(vi)      to instruct the Head of Commercial and Procurement Services to review the business case template to ensure that the current expenditure of any procurement being recommended for further procurement was contained in future business cases presented to the Committee.

COUNCILLOR JOHN, Vice Convener