Decision details
Review of Items Recorded as 'Missing' from Art Gallery & Museums Collections - COM/22/028
Decision status: For Determination
Is Key decision?: No
Is subject to call in?: No
Decision:
(i) to note the controls in place for the management of the Council’s art gallery and museums’ collections;
(ii) to note the improvement actions at Section 3.29 of the report and that the Chief Officer - City Growth intended to undertake research, reconciliation, recording and re-location (where possible) of missing items in the collection;
(iii) to note that the Chief Officer - City Growth was to apply for external funding to support the work highlighted above;
(iv) to note that Aberdeen City Council’s Art and Museum collection were valued at £198million;
(v) to agree that the missing items were historic, some going back to the 1980s and agree that despite the theft of 76 objects being reported to Grampian Police in 1989 these objects still remained missing today;
(vi) to agree that the number of ‘missing’ objects would be expected to reduce as the improvement actions, including research and reconciliation, continued as per (ii) above, alongside existing controls; and
(vii) to note the assurance that had been given to date and requested officers to provide a Service Update within two committee cycles outlining progress made with reconciling items.
Publication date: 28/02/2022
Date of decision: 22/02/2022
Decided at meeting: 22/02/2022 - Audit, Risk and Scrutiny Committee
Accompanying Documents:
- COM22028_MissingItems PDF 434 KB
- Appendix1_Missing_Items_list PDF 2 MB
- Appendix2_CataloguingChecklist PDF 152 KB
- Appendix3_CataloguingGuide PDF 224 KB
- Appendix4_CollManagementManual2020 PDF 3 MB
- Appendix5_EntryFormTemplate PDF 198 KB
- Appendix6_LoansArrangements_Aug2021 PDF 800 KB
- Appendix7_WorkProgramme PDF 156 KB
- Appendix8_Glossary PDF 65 KB