Issue - meetings
Events Strategy Plan
Meeting: 07/12/2016 - Finance, Policy and Resources Committee (Item 20)
20 Events Strategy Plan - OCE/16/040 PDF 525 KB
Additional pages that were requested by the Committee on 1 December 2016.
Additional documents:
- Events Strategy - Case Study Horsens, item 20 PDF 424 KB
- Events Strategy - Case Study Reykjavík, item 20 PDF 385 KB
- Events Strategy - Case Study Rotterdam, item 20 PDF 505 KB
- Events Strategy - Case Study Stavanger, item 20 PDF 335 KB
Minutes:
The Committee had before it a report by the Chief Executive which provided information on the Aberdeen 365 Events Strategy and sought approval for the 2017-18 City Events Programme.
The report recommended:-
that the Committee –
(a) approve the Events Strategy detailed in Appendix 1, to allow officers to develop an operational plan and budget to implement it;
(b) Instruct officers to report to the February Finance, Policy & Resources Committee with a recommended operational plan and budget to implement the Strategy;
(c) agree the appraisal criteria detailed within this report to inform which events Aberdeen should target;
(d) applying these, delegate authority to officers with the Head of Legal & Democratic Services and the Head of Finance to negotiate the delivery of a three-year programme of events with SweetSpot and EventScotland to host [an annual] Tour Series Event in Aberdeen; and to develop plans for the Nuart Festival;
(e) approve the events programme for 2017 – 2018 as detailed in Appendix 2;
(f) Approve expenditure of £530,000 from the existing Communications & Promotion budget subject to the Council’s budgetary process, to be funded as follows:-
(1) from the events budget - approximately £140,000 for Security Services per annum for three years with the option to extend for a further year on the 3rd and 4th anniversary of the commencement of the contract ,
(2) from the Beach Ballroom budget - £20,000 for Security Services per annum for three years with the option to extend for a further year on the 3rd and 4th anniversary of the commencement of the contract ; and
(3) from the events budgets already detailed within Appendix 2 of this report - approximately £110,000 for Production Services per annum for three years with the option to extend for a further year on the 3rd and 4th anniversary of the commencement of the contract .
(4) from the existing approved events budgets to meet costs associated with additional events previously approved by committee - additional contractual stewarding spend of £30,000 for the remainder of 2016-17;
(g) approve the undertaking of competitive tendering exercises via Public Contracts Scotland for both Production Services and Security Services related to the safe organisation and delivery of events in Aberdeen; and
(h) approve aggregate expenditure of £73,039.51, increased from £55,000 on event security services from Showsec for 2016/17.
The Committee resolved:-
(i) to approve the recommendations contained within the report;
(ii) to agree that if the Council and its partners within the City of Aberdeen are to undertake a compelling and sustainable events strategy which supports the Regional Economic Strategy and the City Centre Masterplan, Aberdeen City Council cannot deliver this alone;
(iii) to note the decision taken by Council unanimously in August 2016 regarding additional powers for Local Government and notes that one way to help contribute for a compelling events strategy is for a tourism levy to be introduced and instructs officers to report back with an analysis of the costs and benefits of a tourism levy; and ... view the full minutes text for item 20