Issue - meetings
Request for approval of expenditure to extend or retender a cleaning service for 39 multi storey and 3 low rise blocks
Meeting: 29/08/2017 - Communities, Housing and Infrastructure Committee (Item 50)
Request for approval of expenditure to extend or re-tender a cleaning service for 39 multi storey and 3 low rise blocks - CHI/17/179
Additional documents:
- Restricted enclosure 2
- Restricted enclosure 3
- Restricted enclosure 4
Decision:
(i) to note that, in accordance with the Housing and Environment Committee decision of 28 October 2013, a contract extension may be entered into for a maximum period of 24 months consisting of 12 month extensions until 30th June 2020;
(ii) in the event that the existing contract is not extended through the exercise of delegated powers, delegate authority to the Director of Communities, Housing and Infrastructure, following consultation with the Head of C&PS and the Convener of Communities, Housing and Infrastructure, to undertake a tender exercise at the end of the current contract for the procurement and thereafter award of a contract for multi-story cleaning for a period of three years from 1st July 2018, with the option to extend the new contract up to a maximum of 24 months;
(iii) in the event that the existing contract is extended for a further two years through the exercise of delegated powers, delegate authority to the Director of Communities, Housing and Infrastructure, following consultation with the Head of C&PS and the Convener of Communities, Housing and Infrastructure, to undertake a tender exercise at the end of the extended contract for the procurement and thereafter award of a contract for multi-story cleaning for a period of three years from 1st July 2020, with the option to extend the new contract up to a maximum of 24 months; and
(iv) to approve the total estimated expenditure for a new three year contract as detailed in the exempt report and an amount as specified in the exempt report for each 12 month extension thereafter, up to a maximum of 24 months.
Minutes:
The Committee had before it a report by the Interim Director of Communities, Housing and Infrastructure which (1) provided an update on the current multi storey cleaning contract; and (2) sought approval for a tender exercise.
The Committee resolved:-
to approve the recommendations within the exempt report.