Issue - meetings

Please note that there are exempt appendices in the Exempt/Confidential Business Section of the agenda

(i)         to note the projects completed or legally committed in 2017/18 as shown in Appendix A;

(ii)        to note the currently approved projects and approves the amended budgets for each project as shown in Appendix B;

(iii)       to approve the removal of the projects listed in Appendix C;

(iv)       to approve the new Condition & Suitability (C&S) Programme projects listed in Appendix D for inclusion in the 3 year C&S Programme and notes the estimated budget for each project;

(v)        to instruct the Head of Land & Property Assets to implement the detailed 3 year C&S Programme;

(vi)       to delegate authority to the Head of Land & Property Assets, following consultation with the Capital Board and the Convenor and Vice-Convener of this Committee, to amend the C&S Programme should priorities change due to unforeseen circumstances during the year, with such changes to be reported to the Committee;

(vii)      to delegate authority to the Head of Land & Property Assets, following consultation with the Capital Board and the Convenor and Vice-Convener of this Committee, to allocate projects or additional budgets to/from a £500k reserve fund, with such allocations to be reported to the Committee;

(viii)     to delegate authority to the Director of Communities Housing & Infrastructure, following consultation with the Head of Commercial and Procurement Services, Head of Land & Property Assets and the Asset Management Manager, in connection with the C&S Programme, to undertake or instruct tendering procedures or competitive quotes procedures as appropriate and in accordance with the Aberdeen City Council Procurement Regulations, and the awarding of contracts following thereon, subject to the necessary funding being available in the approved Non-Housing Capital Budget;

(ix)       to exempt all such procedures and contracts from the requirements of Aberdeen City Council Procurement Regulation 4.1.1 (Committee approval of expenditure);

(x)        to note the future C&S projects listed in Appendix E;

(xi)       that officers clarify whether the artificial pitch at Tullos Primary is still useable and is also safe for users, and advise Councillor Nicoll accordingly;

(xii)      that maintenance concerns in relation to Braeside School including the overgrown condition of the playground be remitted to the Education and Children’s Services Committee for consideration..

With reference to article 27 of the minute of its meeting of 20 September 2016, the Committee had before it a report by the interim Director of Communities, Housing and Infrastructure which sought approval of an updated three year Condition and Suitability Programme of works on the Council’s non-housing property portfolio.

The report recommended:-

that the Committee -

(a)       to note the projects completed or legally committed in 2017/18 as shown in Appendix A of the report;

(b)       to note the currently approved projects and approves the amended budgets for each project as shown in Appendix B of the report;

(c)        to approve the removal of the projects listed in Appendix C of the report;

(d)       to approve the new Condition & Suitability (C&S) Programme projects listed in Appendix D (of the report) for inclusion in the 3 year C&S Programme and notes the estimated budget for each project;

(e)       to instruct the Head of Land & Property Assets to implement the detailed 3 year C&S Programme;

(f)        to delegate authority to the Head of Land & Property Assets, following consultation with the Capital Board and the Convenor and Vice-Convener of this Committee, to amend the C&S Programme should priorities change due to unforeseen circumstances during the year, with such changes to be reported to the Committee;

(g)       to delegate authority to the Head of Land & Property Assets, following consultation with the Capital Board and the Convenor and Vice-Convener of this Committee, to allocate projects or additional budgets to/from a £500k reserve fund, with such allocations to be reported to the Committee;

(h)       to delegate authority to the Director of Communities Housing & Infrastructure, following consultation with the Head of Commercial and Procurement Services, Head of Land & Property Assets and the Asset Management Manager, in connection with the C&S Programme, to undertake or instruct tendering procedures or competitive quotes procedures as appropriate and in accordance with the Aberdeen City Council Procurement Regulations, and the awarding of contracts following thereon, subject to the necessary funding being available in the approved Non-Housing Capital Budget;

(i)         to exempt all such procedures and contracts from the requirements of Aberdeen City Council Procurement Regulation 4.1.1 (Committee approval of expenditure); and

(j)         to note the future C&S projects listed in Appendix E of the report.

The Committee resolved:-

(i)         to approve the recommendations;

(ii)        that officers clarify whether the artificial pitch at Tullos Primary was still useable and was also safe for users, and advise Councillor Nicoll accordingly; and

(iii)       that maintenance concerns in relation to Braeside School including the overgrown condition of the playground be remitted to the Education and Children’s Services Committee for consideration.