Issue - meetings

(i)       in response to questions from members relating to outstanding recommendations where Services have provided a response stating that new technology systems were in development or required to fit with the new Digital Platform, to request the Internal Auditor to consolidate those recommendations and submit them to the Technology Transformation Board for their assurance and to request that an update on those recommendations be provided to the next meeting in February 2018;

(ii)      in response to a question from Councillor Lumsden relating to the cost to date for the YourHR system, to note that the system was an in-house system and that a specific answer would be sought from the relevant Head of Service and provided to members;

(iii)      to otherwise note the content of the report and request all Services to undertake the work required to complete the outstanding audit recommendations.

The Committee had before it a report by the Internal Auditor which advised on the progress made by Services with implementing recommendations that were agreed in Internal Audit reports issued since April 2015.

The report recommended:

That the Committee review, discuss and comment on the issues raised within the report and attached appendices.

Councillors raised concerns over responses from Services that new technology was required and sought assurance that the recommendations within the audit reports were still being actioned.  The Chief Internal Auditor advised that some of the recommendations made in previous audit reports may be superseded due to the implementation of the Digital Platform and new technology.  The Chief Executive recommended that all of the outstanding recommendations related to IT systems be consolidated and submitted to the Technology Transformation Board.

Councillor Lumsden asked what the current situation was with the YourHR system wherein the Chief Internal Auditor advised that the system was not being developed further and would be replaced by the new system that combines payroll and HR functions.  Councillor Lumsden further asked what the cost of the YourHR system had been to date, wherein he was advised that it was an inhouse system and that the exact cost of the system would be sourced and provided to the Committee.

The Committee resolved:-

(i)         in response to questions from members relating to outstanding recommendations where Services have provided a response stating that new technology systems were in development or required to fit with the new Digital Platform, to request the Internal Auditor to consolidate those recommendations and submit them to the Technology Transformation Board for their assurance and to request that an update on those recommendations be provided to the next meeting in February 2018;

(ii)        in response to a question from Councillor Lumsden relating to the cost to date for the YourHR system, to note that the system was an in-house system and that a specific answer would be sought from the relevant Head of Service and provided to members; and

(iii)       to otherwise note the content of the report and request all Services to undertake the work required to complete the outstanding audit recommendations.