Issue - meetings

Please note that there are exempt appendices relating to this report contained within the Confidential/Exempt Section of this agenda.

(i)        to note the projects completed or legally committed to date in 2018/19 as shown in Appendix A;

(ii)       to note the currently approved projects and approves the amended estimated budgets for each project as shown in Appendix B;

(a)     Notes in particular the projects to refurbish the toilet facilities at Kincorth Community Centre and Rosemount Community Centre;

(b)     Notes the shortage of suitable adult changing facilities, which meet the ‘changing places’ standards (www.changing-places.org) that exist in publicly accessible buildings in the city;

(c)     Instructs the Chief Officer, Corporate Landlord to investigate the potential financial and practical implications of upgrading these facilities (at 2.2(a)) to include adult changing facilities to ‘changing places’ standard,  that would be accessible to the public during normal opening hours for these premises and bring back a brief report within two cycles of the committee;

(iii)      to approve the new Condition & Suitability Programme projects listed in Appendix C for inclusion in the 3-year Condition & Suitability Programme and approves the estimated budget for each project;

(iv)      to approve the removal of the projects listed in Appendix D;

(v)       to instruct the Chief Officers for Capital and Corporate Landlord to implement the detailed 3-year C&S Programme;

(vi)      to delegate authority to the Chief Officer Corporate Landlord, following consultation with the Capital Board and the Convener and Vice-Convener of this Committee, to amend the C&S Programme should priorities change due to unforeseen circumstances during the year, with such changes to be reported retrospectively to the Committee;

(vii)     to delegate authority to the Chief Officer Corporate Landlord, following consultation with the Capital Board and the Convener and Vice-Convener of this Committee, to allocate projects or additional budgets to/from a £500k reserve fund, with such allocations to be reported retrospectively to the Committee; and

(viii)    to note the future Condition and Suitability projects listed in Appendix E and instruct the Chief Officer – Corporate Landlord to consider ‘changing places’ provision in future projects.

With reference to article 27 of the minute of meeting of Finance, Policy and Resources Committee of 20 September 2017, the Committee had before it a report by the Director of Resources which sought approval of an updated three-year Condition and Suitability (C&S) Programme.

The report recommended:-

that the Committee –

(a)       note the projects completed or legally committed to date in 2018/19 as shown in Appendix A;

(b)       note the currently approved projects and approves the amended estimated budgets for each project as shown in Appendix B;

(c)       approve the new Condition & Suitability Programme projects listed in Appendix C for inclusion in the 3-year Condition & Suitability Programme and approves the estimated budget for each project;

(d)       approve the removal of the projects listed in Appendix D;

(e)       instruct the Chief Officers for Capital and Corporate Landlord to implement the detailed 3-year C&S Programme;

(f)        delegate authority to the Chief Officer Corporate Landlord, following consultation with the Capital Board and the Convener and Vice-Convener of this Committee, to amend the C&S Programme should priorities change due to unforeseen circumstances during the year, with such changes to be reported retrospectively to the Committee;

(g)       delegate authority to the Chief Officer Corporate Landlord, following consultation with the Capital Board and the Convener and Vice-Convener of this Committee, to allocate projects or additional budgets to/from a £500k reserve fund, with such allocations to be reported retrospectively to the Committee; and

(h)       note the future C&S projects listed in Appendix E.

The Committee resolved:-

(i)        to agree recommendations (a) and (c) to (g);

(ii)       to note the currently approved projects and approves the amended estimated budgets for each project as shown in Appendix B;

(a)     Notes in particular the projects to refurbish the toilet facilities at Kincorth Community Centre and Rosemount Community Centre;

(b)     Notes the shortage of suitable adult changing facilities, which meet the ‘changing places’ standards (www.changing-places.org) that exist in publicly accessible buildings in the city;

(c)     Instructs the Chief Officer, Corporate Landlord to investigate the potential financial and practical implications of upgrading these facilities (at 2.2(a)) to include adult changing facilities to ‘changing places’ standard, that would be accessible to the public during normal opening hours for these premises and bring back a brief report within two cycles of the committee; and

(iii)      to note the future Condition and Suitability projects listed in Appendix E of the report and instruct the Chief Officer – Corporate Landlord to consider ‘changing places’ provision in future projects.