Issue - meetings

(i)           to approve Appendix A, the introduction to the Scheme of Governance;

(ii)          to approve Appendix B, the revised Committee Terms of Reference, with effect from 6 March 2019 subject to the reinstatement at Remit 1.1 of the Capital Programme Committee Terms of Reference the following amended wording:-

“scrutinise the progress and delivery of capital projects against the approved business cases for supporting new capital investments onto the Capital Programme”;

(iii)         to approve the disestablishment of the Strategic Transformation Committee;

(iv)         to approve Appendix C, the revised Powers Delegated to Officers, with effect from 6 March 2019, subject to the deletion of delegated power 7 to the Chief Officer - Integrated Children’s and Family Services - “to determine the dates of local school holidays following consultation with other appropriate local authorities and parents”; and note that changes to Appendix 2 thereto will require the approval of Scottish Ministers;

(v)          to approve Appendix D, the revised Standing Orders for Council, Committee and Sub Committee Meetings, with effect from 6 March 2019;

(vi)         to approve Appendix E, the revised Financial Regulations, with effect from 6 March 2019;

(vii)       to approve Appendix F, the revised Procurement Regulations, with effect from 6 March 2019;

(viii)      to approve Appendix G, the revised Member - Officer Relations Protocol, with effect from 6 March 2019;

(ix)         to note the progress in the development of Civic Leadership;

(x)          to note the progress in the development of an Urban Governance model;

(xi)         to instruct the Chief Officer - Governance to report to Council on a further review of the Scheme of Governance in March 2020;

(xii)       to authorise the Chief Officer - Governance, following consultation with the Business Manager, to amend the Committee Terms of Reference as necessary to take account of the decision on the Council Delivery Plan at the Budget meeting on 5 March 2019;

(xiii)      to appoint Councillor Jennifer Stewart as Depute Provost and approve the changes to the list of Senior Councillor Allowances in Appendix H (as attached);

(xiv)      to appoint Councillor Lesley Dunbar as a member to the Board of Community Food Initiatives North East (CFINE) and make the following changes to other appointments:-

·         to appoint Councillor Bell to the Integration Joint Board in place of Councillor Imrie;

·         to appoint Councillor Avril MacKenzie to the Board of Aberdeen Performing Arts in place of Councillor Imrie;

·         to appoint Councillor Lesley Dunbar to the Integration Joint Board in place of Councillor Laing; and

·         to appoint Councillor Bell to the Disability Equity Partnership in place of Councillor Jennifer Stewart;

(xv)       to establish a Working Group consisting of the Chief Officer - Corporate Landlord, 6 Headteachers and 4 members of the Education Operational Delivery Committee (2 Administration, 1 Opposition and 1 lay member) to contribute to the development of the School Estate Strategy; and

(xvi)      to request the Chief Officer - Governance to organise meetings of the Governance Reference Group as required.

With reference to Article 20 of the minute of its meeting of 5 March 2018, the Council had before it a report by the Chief Officer - Governance which considered the operation of the Scheme of Governance one year after approval and made recommendations for improvement.

The report recommended:-

that the Council -

(a)          approve Appendix A, the introduction to the Scheme of Governance;

(b)          approve Appendix B, the revised Committee Terms of Reference, with effect from 6 March 2019;

(c)          approve the disestablishment of the Strategic Transformation Committee;

(d)          approve Appendix C, the revised Powers Delegated to Officers, with effect from 6 March 2019, and note that changes to Appendix 2 thereto will require the approval of Scottish Ministers;

(e)          approve Appendix D, the revised Standing Orders for Council, Committee and Sub Committee Meetings, with effect from 6 March 2019;

(f)           approve Appendix E, the revised Financial Regulations, with effect from 6 March 2019;

(g)          approve Appendix F, the revised Procurement Regulations, with effect from 6 March 2019;

(h)          approve Appendix G, the revised Member - Officer Relations Protocol, with effect from 6 March 2019;

(i)            note the progress in the development of Civic Leadership;

(j)            note the progress in the development of an Urban Governance model;

(k)          instruct the Chief Officer - Governance to report to Council on a further review of the Scheme of Governance in March 2020;

(l)            authorise the Chief Officer - Governance, following consultation with the Business Manager, to amend the Committee Terms of Reference as necessary to take account of the decision on the Council Delivery Plan at the Budget meeting on 5 March 2019;

(m)        appoint a member to the vacant position of Depute Provost and agree any changes to the list of Senior Councillor Allowances; and

(n)          consider the invitation to appoint a member to the Board of Community Food Initiatives North East (CFINE).

The Council agreed to determine the report at this juncture, with the exception of recommendations (m) and (n) which would be considered separately.

Councillor Lumsden moved, seconded by Councillor Boulton:-

That the Council approve the recommendations contained within the report subject to the following amendments:-    

(1)      Committee Terms of Reference - Capital Programme Committee. Reinstate at Remit 1.1 the following amended wording:

“scrutinise the progress and delivery of capital projects against the approved business cases for supporting new capital investments onto the Capital Programme”;

(2)      Powers Delegated to Officers: Chief Officer - Integrated Children’s and Family Services, delete the following:

“7. To determine the dates of local school holidays following consultation with other appropriate local authorities and parents.”;

(3)      to establish a Working Group consisting of the Chief Officer - Corporate Landlord, 6 Headteachers and 4 members of the Education Operational Delivery Committee (2 Administration, 1 Opposition and 1 lay member) to contribute to the development of the School Estate Strategy; and

(4)      to request the Chief Officer - Governance to organise meetings of the Governance Reference Group as required.

Councillor Flynn moved as an amendment, seconded  ...  view the full minutes text for item 8