Issue - meetings

(i)       in relation to various questions regarding the audit recommendations and specifically recommendation 2.10.5, to instruct the Chief Officer Integrated Children’s and Family Services to provide a report to the next meeting of this Committee outlining the action plan in place to address the audit recommendations; and

(ii)      to otherwise note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.

The Committee had before it a report by the Chief Internal Auditor which presented an audit in relation to the Music Service which was undertaken to provide assurance over Music Centre procedures for collecting income, entitlement to concessionary tuition, procurement, payroll and the inventory of musical instruments and sheet music.

Members raised various concerns in relation to the content of the audit report and asked specific questions regarding the electronic systems to be put in place and whether this would capture historic data as well new data for the new academic session 2019/20, the system for returning instruments and sheet music, the procurement process for instruments and why these issues had not been identified prior to the audit.

In response, the Chief Officer Integrated Children’s and Family Services advised that the audit report had assisted management to identify the issues that required to be addressed.  He further advised that the online system was almost complete and would be available for the start of the academic session and that other systems were being looked at to capture historic data and processes for returning instruments.  He stated that a report outlining the milestones to be completed for all of the recommendations would be prepared.

The Director of Customer Services advised that the Digital and Technology team would be working with colleagues to progress electronic systems and that discussions were already taking place.

The Director of Resources advised that as part of the Internal Audit annual planning, this audit was agreed to be undertaken within this Internal Audit Plan and that Internal Audit had identified areas for improvement.

The Committee resolved:-

(i)       in relation to various questions regarding the audit recommendations and specifically recommendation 2.10.5, to instruct the Chief Officer Integrated Children’s and Family Services to provide a report to the next meeting of this Committee outlining the action plan in place to address the audit recommendations; and

(ii)      to otherwise note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.