Issue - meetings

The Committee resolved:-

(i)         in relation to Appendix 2 (3:10 memo summary) and the spend in respect of the 3G/4G extension solution for TECA, to request that officers circulate information to Members, by way of email, to provide more detail in respect of the timeline of the matter, including (a) when the situation in respect of the coverage had first become apparent, (b) how the issue with the coverage had been discovered; (c) whether the coverage was an issue both inside and outside the building; (d) under which budget line the expenditure sat; and (e) whether the £220,000 included repayment to the capital programme;

(ii)        to note the workplans of the Operations, Customer, Resources and Place Functions as detailed in the appendices;

(iii)       to approve each of the individual procurement business cases, including the total estimated revenue expenditure for each proposed contract and delegate authority to the Head of Commercial and Procurement Services following consultation with the relevant Chief Officer to procure appropriate goods and services, and enter into any contracts relating thereto –

            OPS075

            CUS014

            PLA019

            RES029

            RES030;

(iv)       to request that officers circulate information to Members, by way of email, in respect of the financial support provided by Aberdeen Inspired to the Christmas Village;

(v)        to approve the direct awards of contracts where there were special circumstances outlined in each of the respective procurement business cases which justified not issuing a tender or calling off a framework agreement; and

(vi)       to note that business cases for procurement exercises to be commenced after the 30 January 2020 meeting would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee.

With reference to article 9 of the minute of the previous meeting, the Committee had before it a report by the Chief Operating Officer which (1) presented procurement workplans where revenue expenditure was included for Operations, Customer, Resources and Place functions to Committee for review; (2) sought approval of each of the procurement business cases listed below, including the total estimated revenue expenditure for each proposed contract, as contained at item 10.1 of the agenda; and (3) presented a summary of 3.10 memos approved since the last meeting.

The list of procurement business cases was as follows:-

The report recommended:-

that Committee –

(a)       note the workplans of the Operations, Customer, Resources and Place Functions as detailed in the appendices;

(b)       approve each of the individual procurement business cases, including the total estimated revenue expenditure for each proposed contract and delegate authority to the Head of Commercial and Procurement Services following consultation with the relevant Chief Officer to procure appropriate goods and services, and enter into any contracts relating thereto –

            OPS075

            CUS014

            PLA019

            RES029

            RES030;

(c)        approve the direct awards of contracts where there were special circumstances outlined in each of the respective procurement business cases which justified not issuing a tender or calling off a framework agreement; and

(d)       note that business cases for procurement exercises to be commenced after the 30 January 2020 meeting would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee.

The Committee resolved:-

(i)         in relation to Appendix 2 (3.10 memo summary) and the spend in respect of the 3G/4G extension solution for TECA, to request that officers circulate information to Members, by way of email, to provide more detail in respect of the timeline of the matter, including (a) when the situation in respect of the coverage had first become apparent, (b) how the issue with the coverage had been discovered; (c) whether the coverage was an issue both inside and outside the building; (d) under which budget line the expenditure sat; and (e) whether the £220,000 included repayment to the capital programme;

(ii)        to request that officers circulate information to Members, by way of email, in respect of the financial support provided by Aberdeen Inspired to the Christmas Village; and

(iii)       to otherwise approve the recommendations.