Issue - meetings
Workplans and Business Cases - Revenue
Meeting: 21/11/2019 - Strategic Commissioning Committee (Item 11)
11 Workplans and Business Cases - Revenue - COM/19/433 PDF 71 KB
Additional documents:
Decision:
The Committee resolved:-
(i) in relation to Appendix 2 (3:10 memo summary) and the spend in respect of the 3G/4G extension solution for TECA, to request that officers circulate information to Members, by way of email, to provide more detail in respect of the timeline of the matter, including (a) when the situation in respect of the coverage had first become apparent, (b) how the issue with the coverage had been discovered; (c) whether the coverage was an issue both inside and outside the building; (d) under which budget line the expenditure sat; and (e) whether the £220,000 included repayment to the capital programme;
(ii) to note the workplans of the Operations, Customer, Resources and Place Functions as detailed in the appendices;
(iii) to approve each of the individual procurement business cases, including the total estimated revenue expenditure for each proposed contract and delegate authority to the Head of Commercial and Procurement Services following consultation with the relevant Chief Officer to procure appropriate goods and services, and enter into any contracts relating thereto –
OPS075
CUS014
PLA019
RES029
RES030;
(iv) to request that officers circulate information to Members, by way of email, in respect of the financial support provided by Aberdeen Inspired to the Christmas Village;
(v) to approve the direct awards of contracts where there were special circumstances outlined in each of the respective procurement business cases which justified not issuing a tender or calling off a framework agreement; and
(vi) to note that business cases for procurement exercises to be commenced after the 30 January 2020 meeting would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee.
Minutes:
With reference to article 9 of the minute of the previous meeting, the Committee had before it a report by the Chief Operating Officer which (1) presented procurement workplans where revenue expenditure was included for Operations, Customer, Resources and Place functions to Committee for review; (2) sought approval of each of the procurement business cases listed below, including the total estimated revenue expenditure for each proposed contract, as contained at item 10.1 of the agenda; and (3) presented a summary of 3.10 memos approved since the last meeting.
The list of procurement business cases was as follows:-
OPS075 |
Operations and Protective Services |
Purchase of salt for winter maintenance |
CUS014 |
Early Intervention and Community Empowerment |
Refuge for women fleeing domestic abuse |
PLA019 |
City Growth |
Delivery of the Aberdeen Christmas Village |
RES029 |
Corporate Landlord |
Energy efficiency improvement projects |
RES030 |
Finance |
Support and maintenance for e-financials finance software |
The report recommended:-
that Committee –
(a) note the workplans of the Operations, Customer, Resources and Place Functions as detailed in the appendices;
(b) approve each of the individual procurement business cases, including the total estimated revenue expenditure for each proposed contract and delegate authority to the Head of Commercial and Procurement Services following consultation with the relevant Chief Officer to procure appropriate goods and services, and enter into any contracts relating thereto –
OPS075
CUS014
PLA019
RES029
RES030;
(c) approve the direct awards of contracts where there were special circumstances outlined in each of the respective procurement business cases which justified not issuing a tender or calling off a framework agreement; and
(d) note that business cases for procurement exercises to be commenced after the 30 January 2020 meeting would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee.
The Committee resolved:-
(i) in relation to Appendix 2 (3.10 memo summary) and the spend in respect of the 3G/4G extension solution for TECA, to request that officers circulate information to Members, by way of email, to provide more detail in respect of the timeline of the matter, including (a) when the situation in respect of the coverage had first become apparent, (b) how the issue with the coverage had been discovered; (c) whether the coverage was an issue both inside and outside the building; (d) under which budget line the expenditure sat; and (e) whether the £220,000 included repayment to the capital programme;
(ii) to request that officers circulate information to Members, by way of email, in respect of the financial support provided by Aberdeen Inspired to the Christmas Village; and
(iii) to otherwise approve the recommendations.