Issue - meetings

The Committee resolved:-

(i)       to note the workplans as detailed in the appendices;

(ii)       to approve the procurement business cases, including the total estimated expenditure for the proposed contracts;

(iii)      to approve the direct awards of contract where there were special circumstances outlined in the respective procurement business cases which justify not issuing a tender or calling off from a framework agreement;

(iv)      to note the direct awards of contract made under the provisions for urgency as detailed within Appendix 3 – 3.10 Memo Summary; and

(v)      in relation to the Early Learning & Childcare Concession (Tillydrone and Northfield Cummings Park Nurseries) business case, to instruct the Chief Officer - Education to review the operation of the concession agreements, 12 months from their commencement, and report the findings of that review to the Education Operational Delivery Committee.

Business Cases approved:-

·       Destruction of Confidential Waste Services

·       HR & Payroll System

·       Public Buildings – Cyclical and Statutory Maintenance

·       Spend Analysis and Recovery Services – Water and Waste Services

·       Compostable Food Waste Bags

·       Early Learning and Childcare Concession

·       Multi-Agency Safeguarding and Child Protection Learning and Development

·       National Assistance Funeral Services

The Committee had before it a report by the Chief Operating Officer which (1) presented procurement workplans where revenue expenditure was included for the Commissioning, Customer, Operations and Resources functions to Committee for review; and (2) sought approval of each of the procurement business cases listed below, including the total estimated revenue expenditure for each proposed contract, as contained at item 11.1 of the agenda.

The list of procurement business cases was as follows:-

The report recommended:-

that Committee –

(a)      review the workplans as detailed in the Appendices;

(b)      approve the procurement business cases, including the total estimated

expenditure for the proposed contracts;

(c)      approve the direct awards of contract where there are special circumstances outlined in the respective procurement business cases which justify not issuing a tender or calling off from a framework agreement; and

(d)      note the direct awards of contract made under the provisions for urgency as detailed within Appendix 3 – 3.10 Memo Summary.

The Committee resolved:-

(i)       in relation to the Early Learning & Childcare Concession (Tillydrone and Northfield Cummings Park Nurseries) business case, to instruct the Chief Officer - Education to review the operation of the concession agreements, 12 months from their commencement, and report the findings of that review to the Education Operational Delivery Committee; and

(ii)       to approve the recommendations.