Issue - meetings

Please note that exempt appendices are located within the Exempt Appendices Section of this agenda.

(i)       to approve the schemes listed in the appendices as the detailed proposals for expenditure within each budget heading;

(ii)       to instruct the Chief Officer of Operations and Protective Services following consultation with the Head of Commercial and Procurement Services, to undertake or instruct appropriate procedures in accordance with the council’s procurement regulations to procure the works referred to in the exempt appendices for the roads capital budget programme for the financial year 2021/22 and award contracts relating thereto; 

(iii)      to note that officers continue to work with contractors on the financial implications and delivery of the programme in 2020 / 21 and implications for future works, as a result of the COVID-19 virus requiring changing work practices, lack of suppliers and resources across the full programme of projects;

(iv)      to note the decision from the Council meeting on 10 March 2021 which instructed the Chief Officer – Operations and Protective Services, in conjunction with the Chief Officer – Capital to bring forward the proposals to spend the remaining £6.6 million of the additional £10 million roads investment as part of the Council budget in 2018 to advance the delivery of roads improvements included in the capital programme; and

(v)      that officers clarify the accuracy of the roads repairs kilometre figures in appendices T and U and circulate a response to all members of the Committee via email.

The Committee had before it a report by the Chief Operating Officer which sought approval of specific schemes for 2021/22 and additional provisional programmes for 2022/23, and brought forward proposals for spending the administration’s 2018 budget for road improvements in the capital programme, all of which were vital and business critical.

The report recommended:-

that the Committee –

(a)      approve the schemes listed in the appendices as the detailed proposals for expenditure within each budget heading;

(b)      instruct the Chief Officer - Operations and Protective Services in consultation with the Head of Commercial and Procurement Services, to undertake or instruct appropriate procedures in accordance with the council’s procurement regulations to procure the works referred to in the exempt appendices for the roads capital budget programme for the financial year 2021/22 and award contracts relating thereto; and

(c)      note that officers continue to work with contractors on the financial implications and delivery of the programme in 2020 / 21 and implications for future works, as a result of the COVID-19 virus requiring changing work practices, lack of suppliers and resources across the full programme of projects.

The Committee resolved:-

(i)       to approve the recommendations;

(ii)       to note the decision from the Council meeting on 10 March 2021 which instructed the Chief Officer – Operations and Protective Services, in conjunction with the Chief Officer – Capital to bring forward the proposals to spend the remaining £6.6 million of the additional £10 million roads investment as part of the Council budget in 2018 to advance the delivery of roads improvements included in the capital programme; and

(iii)      that officers clarify the accuracy of the roads repairs kilometre figures in appendices T and U and circulate a response to all members of the Committee via email.