Issue - meetings

(i)       to note the response provided to questions from members; and

(ii)      to otherwise endorse the recommendations for improvement and agreed by the relevant function.

The Committee had before it a report by the Interim Chief Internal Auditor which presented an audit in relation to Vehicle Replacement Policy and Procurement which was undertaken to provide assurance that the Council had an appropriate vehicle replacement policy and that procurement complied with policy and procurement regulations.

The report recommended:-

that the Committee review, discuss and comment on the issues raised within this report and the attached appendix.

In response to a question relating to document management when employees leave the organisation, the Chief Officer – Operations and Protective Services advised that initially the documentation appeared to be missing and that it had all been located.  He further advised that he was looking at internal processes to ensure that documentation was not held by individual employees.

In response to a question relating to how robust the record keeping was across services, the Chief Officer – Governance advised that the Council embarked on a project to ensure that all policies were standardised using corporate templates and that they were all available in one place.

In response to a question relating to data breaches and compliance with various policies across the Council, the Interim Chief Internal Auditor advised that if there was anything of significance identified in an audit, that a future audit in that area would be included in the next Internal Audit Plan.  He also advised that staff were making improvements to the contracts register to make sure all documentation in relation to each contract were added to the system to prevent  a reoccurrence.

The Committee resolved:-

to endorse the recommendations for improvement and agreed by the relevant function.