Issue - meetings

The Committee resolved:-

(i)       to note the assurance from officers that procedures had been put in place which addressed the administrative error referred to Appendix 3;

(ii)       to note that officers would provide information to Members outwith the meeting in relation to whether the Civica contract referred to in Appendix 4 was a new contract or renewed, and if renewed what the amount of the last contract had been;

(iii)      to note the workplans;

(iv)      to approve the procurement business cases, including the total estimated expenditure for the proposed contracts; and

(v)      to note the content of Appendix 3 – Summary of 3.10 Memos (Contract Awards due to Urgency) and Appendix 4 – Summary of 4.1.3 Forms (Technical Exemption).

Business Cases approved:-

The Committee had before it a report by the Chief Operating Officer which (1) presented procurement workplans where revenue expenditure was included for the Customer and Resources functions to Committee for review; and (2) sought approval of each of the procurement business cases listed below, including the total estimated revenue expenditure for each proposed contract, as contained at item 13.1 of the agenda.

The list of procurement business cases was as follows:-

The report recommended:-

that Committee –

(a)      note the workplans;

(b)      approve the procurement business cases, including the total estimated expenditure for the proposed contracts; and

(c)      note the content of Appendix 3 – Summary of 3.10 Memos (Contract Awards due to Urgency) and Appendix 4 – Summary of 4.1.3 Forms (Technical Exemption).

The Committee resolved:-

(i)       to note the assurance from officers that procedures had been put in place which addressed the administrative error referred to Appendix 3;

(ii)       to note that officers would provide information to Members outwith the meeting in relation to whether the Civica contract referred to in Appendix 4 was a new contract or renewed, and if renewed what the amount of the last contract had been; and

(iii)      to approve the recommendations.