Issue - meetings

(i)       to request that future reports include an explanation of reasons for any delay in contract end/start dates;

(ii)       to review the workplans as detailed in the Appendices for the Commissioning, Customer, Operations and Resources Functions;

(iii)      to approve the estimated annual expenditure for framework agreements within financial year 20-21 as detailed within the appendices;

(iv)      to approve the procurement business cases, including the total estimated expenditure for the proposed contracts;

(v)      to approve the direct awards of contract where there are special circumstances outlined in the respective procurement business cases which justify not issuing a tender or calling off from a framework agreement;

(vi)      to delegate authority to the Chief Officer – Digital & Technology, following consultation with the Head of Commercial and Procurement, to procure the necessary digital and technology contract as listed within the Customer Work Plan as shown Appendix 1 & 2 subject to approval of a Procurement Business Case by the Demand Management Control Board; and

(vii)     to note the content of Appendix 3 – Summary of 3.10 Memos (Suspension of Procurement Regulations due to Urgency) and Appendix 4 Summary of 4.1.3 Forms (Technical Exemption).

Business Cases approved:-

Electoral Services Framework

ABZWorks Employability Pipeline

Corporate Booking System

Interpretation and Translation Services

Support Services in Accommodation Based Setting

Playscheme Services

Tree Works

Horticultural Supplies

Play Area Refurbishment

Waste Management Services Contract Extension

Council Banking Contract

The Committee had before it a report by the Director of Commissioning which presented procurement workplans where expenditure was included for the Commissioning, Customer, Operations and Resources Functions and sought approval of the total estimated expenditure for the proposed contracts as contained in the Procurement Business Cases appended to the report, as contained at item 12.2 of the agenda.

The list of procurement business cases was as follows:-

The report recommended:-

that the Committee –

(a)      review the workplans as detailed in the Appendices for the Commissioning, Customer, Operations and Resources Functions;

(b)      approve the estimated annual expenditure for framework agreements within financial year 20-21 as detailed within the appendices;

(c)      approve the procurement business cases, including the total estimated expenditure for the proposed contracts;

(d)      approve the direct awards of contract where there are special circumstances outlined in the respective procurement business cases which justify not issuing a tender or calling off from a framework agreement;

(e)      delegate authority to the Chief Officer – Digital & Technology, following consultation with the Head of Commercial and Procurement, to procure the necessary digital and technology contract as listed within the Customer Work Plan as shown in Appendix 1 & 2 subject to approval of a Procurement Business Case by the Demand Management Control Board; and

(f)       note the content of Appendix 3 – Summary of 3.10 Memo’s (Suspension of Procurement Regulations due to Urgency) and Appendix 4 Summary of 4.1.3 Forms (Technical Exemption).

The Committee resolved:-

(i)              to request that future reports include an explanation of reasons for any delay in contract end/start dates; and

(ii)             to approve the recommendations.