Issue - meetings

There are exempt appendices contained within the Exempt Appendices section of this agenda below.

(i)       notes the projects completed or legally committed to date in 2022/23 as shown in Appendix A;

(ii)       notes the currently approved projects and approves the amended estimated budgets for each project as shown in Appendix B;

(iii)      approves the new Condition & Suitability Programme projects listed in Appendix C for inclusion in the Condition & Suitability Programme and approves the estimated budget for each project and delegates authority to the Chief Officer - Capital, following consultation with the Head of Commercial and Procurement Services, to consider and approve procurement business cases for each of these projects for the purposes of Procurement Regulation 4.1.1.2; and thereafter to procure appropriate works and services, and enter into any contracts necessary for the projects without the need for further approval from any other Committee of the Council;

(iv)      approves the removal of the projects listed in Appendix D;

(v)      delegates authority to the Chief Officer - Corporate Landlord, following consultation with the Capital Board and the Convener and Vice-Convener of this Committee, to amend the C&S Programme should priorities change due to unforeseen circumstances during the year, with such changes to be reported retrospectively to the Committee; and

(vi)      approves the Outline Business Case for the Tolbooth Improvement Works project shown in Appendix H.

With reference to article 21 of the minute of meeting of 10 November 2021, the Committee had before it a report by the Director of Resources which sought approval of an updated 3-year Condition and Suitability (C&S) Programme.

The report recommended:-

that the Committee –

(a)      note the projects completed or legally committed to date in 2022/23 as shown in Appendix A;

(b)      note the currently approved projects and approves the amended estimated budgets for each project as shown in Appendix B;

(c)      approve the new Condition & Suitability Programme projects listed in Appendix C for inclusion in the Condition & Suitability Programme and approves the estimated budget for each project and delegates authority to the Chief Officer - Capital, following consultation with the Head of Commercial and Procurement Services, to consider and approve procurement business cases for each of these projects for the purposes of Procurement Regulation 4.1.1.2; and thereafter to procure appropriate works and services, and enter into any contracts necessary for the projects without the need for further approval from any other Committee of the Council;

(d)      approve the removal of the projects listed in Appendix D;

(e)      delegate authority to the Chief Officer - Corporate Landlord, following consultation with the Capital Board and the Convener and Vice-Convener of this Committee, to amend the C&S Programme should priorities change due to unforeseen circumstances during the year, with such changes to be reported retrospectively to the Committee; and

(f)       approve the Outline Business Case for the Tolbooth Improvement Works project shown in Appendix H.

The Committee resolved:-

to approve the recommendations.