Issue - meetings

(i)       to note the information provided on the Transformation Programme Fund;

(ii)      to note that the agendas and minutes from the Capital Board would be submitted to the Chief Internal Auditor;

(ii)      to otherwise endorse the agreed recommendations for improvement as contained in the internal audit report.

The Committee had before it a report by the Chief Internal Auditor which presented an audit on Corporate Asset Management which was undertaken to ensure resources were allocated appropriately and efficiently following a suitable Asset Management Plan.

The report recommended:-

That the Committee review, discuss and comment on the issues raised within the report and the attached appendix.

In response to a question regarding improved governance and policy documents and the process to enable members to scrutinise them, the Chief Internal Auditor advised that where policies are reviewed, these should be reported via the Committee process to provide assurance to members that the policies were in place.

In response to a question regarding the recommendations made compared with the management agreed actions and whether Internal Audit were satisfied wit the response provided, the Chief Internal Auditor advised that  Internal Audit make recommendations which management consider and make risk based decisions.  Where management agree with recommendations, actions are agreed and these are what Internal Audit would follow up on and include in the Internal Audit Update report.  Management have agreed to document the process for Asset Transformation Programme with updates being provided in April and August in 2024.

In response to a question regarding whether an application could be made to the Transformation Fund to assist with Asset Management, the Chief Officer – Finance advised that the fund is used for change programmes and if a business case was presented that met the criteria then funds could be released via delegated authority.

In response to a question regarding whether complete records would be kept for the Capital Board moving forward, the Director of Resources advised that the agendas and minutes were available and that he would ensure these were submitted to the Chief Internal Auditor for review.

The Committee resolved:-

(i)       to note the information provided on the Transformation Programme Fund;

(ii)      to note that the agendas and minutes from the Capital Board would be submitted to the Chief Internal Auditor;

(ii)      to otherwise endorse the agreed recommendations for improvement as contained in the internal audit report.