Issue - meetings

(i)       to note the responses to questions from members; and

(ii)      to endorse the agreed recommendations for improvement as contained in the internal audit report.

The Committee had before it a report by the Chief Internal Auditor which presented an audit on Vehicle and Driver Compliance which was undertaken to obtain assurance that adequate procedures were in place to effectively manage the Council’s vehicle and driver records, to comply with licence and insurance requirements.

The report recommended:-

That the Committee review, discuss and comment on the issues raised within the report and the attached appendix.

In response to questions relating to the contracts not in place and the risk to the Council, the Chief Officer – Operations and Protective Services advised that for tyres, this was a joint arrangement with Aberdeenshire Council and that discussions were ongoing with the Head of Commercial and Procurement Service to ensure what was in place was compliant.  He stated that some suppliers were used for specific vehicle parts and some were in relation to warranties therefore it was challenging to get one supplier for all parts.  He explained that the frameworks in place for vehicles don’t include the parts therefore a separate framework would be required.

It was noted that updates in relation to this audit would be presented in the Internal Audit Progress report to this Committee and included in the performance reports for the Net Zero, Environment and Transport Committee.

The Committee resolved:-

to endorse the agreed recommendations for improvement as contained in the internal audit report.