Issue - meetings

(i)       to note that the People Development Manager would circulate by email, information relating to the number of employees subject to the identification process during the Internal Audit testing period; and

(ii)      to otherwise note the report and the attached internal audit report.

The Committee had before it a report by the Chief Internal Auditor which presented an audit on the Right to Work in the UK which was undertaken to ensure adequate arrangements were in place to ensure staff had the Right to Work in the UK.

The report recommended:-

that the Committee review, discuss and comment on the issues raised within this report and the attached appendix.

In response to a concern regarding automation of processes and the potential for the system to refuse an individual, the Chief Internal Auditor advised that the automation was for documentation only and not for making decisions on eligibility.  The People Development Manager advised that the technology mentioned in the report was a method to verify someone’s identity by them uploading details of their passport into the system.  She further advised that this would be for those with a UK or Northern Ireland passport only with all other preferred candidates going through the manual process.

In response to a question regarding whether the automated process could be reviewed at different stages to eliminate any errors, the Executive Director of Corporate Services advised that where technology declined a person’s identification, this would be classed as an exemption which would enable the individual to challenge the outcome.  He further advised that all exemptions would be checked and validated manually.

The Committee resolved:-

(i)       to note that the People Development Manager would circulate by email, information relating to the total number of employees appointed during the Internal Audit testing period to compare against the number in the sample; and

(ii)      to otherwise note the report and the attached internal audit report.