Issue - meetings

(a)      Notes the refreshed Fleet Asset Management Plan and supports use of the Plan to identify future replacement requests;

(b)      Approves the phase 6 Fleet Replacement Programme for 2025/26 (as detailed in Appendix B); and

(c)      Delegates authority to the Chief Officer – Operations, following consultation with Chief Officer - Commercial and Procurement Shared Services and the Chief Officer – Finance:-

(1)    to consider and approve any additional procurement business cases for vehicles and plant for the purposes of Procurement Regulation 4.1.1.2;

(2)    to then consult with the Convener and Vice Convener, Finance and Resources Committee and thereafter to procure appropriate works and services; and

(3)    enter into any contracts necessary for the vehicles and plant without the need for further approval from any other Committee of the Council, within the current Capital budget.

With reference to article 10 of the minute of meeting of the Finance and Resources Committee of 5 November 2024, the Committee had before it a report by the Executive Director for City Regeneration and Environment which (1) outlined the current position of the programme for Fleet Vehicles and Assets; (2) presented the Fleet Asset Management Plan (Appendix A) which identified age and replacement plans for all vehicles and plant to provide assurance on effective identification of assets to populate the Phase 6 Fleet Replacement Programme Projected Spend for 2025/2026 (Appendix B) and future Fleet Replacement requests; and (3) provided an update position on the essential interdependencies on the Fleet Replacement Programme now and moving forward.

The report recommended:-

that the Committee –

(a)      note the refreshed Fleet Asset Management Plan and supports use of the Plan to identify future replacement requests;

(b)      approve the phase 6 Fleet Replacement Programme for 2025/26 (as detailed in Appendix B); and

(c)      delegate authority to the Chief Officer – Operations, following consultation with Chief Officer - Commercial and Procurement Shared Services and the Chief Officer – Finance:-

(1)    to consider and approve any additional procurement business cases for vehicles and plant for the purposes of Procurement Regulation 4.1.1.2;

(2)    to then consult with the Convener and Vice Convener, Finance and Resources Committee and thereafter to procure appropriate works and services; and

(3)    enter into any contracts necessary for the vehicles and plant without the need for further approval from any other Committee of the Council, within the current Capital budget.

The Convener moved, seconded by Councillor Greig:-

that the Committee approve the recommendations contained within the report.

Councillor Brooks moved as an amendment, seconded by Councillor Nicoll:-

that the Committee –

(1)    approve recommendation (a) within the report;

(2)    approve the phase 6 Fleet Replacement Programme for 2025/26, with a preference for electric vehicles where practically possible (as detailed in Appendix B); and

(3)    instruct the Chief Officer – Operations, following consultation with Chief Officer - Commercial and Procurement Shared Services and the Chief Officer – Finance:-

(a)    to consider and prepare justification for any additional procurement business cases for vehicles and plant for the purposes of Procurement Regulation 4.1.1.2;

(b)    Seek approval from this Committee and thereafter to procure appropriate works and services; and

(c)    Seek approval from this Committee before entering into any contracts necessary for the vehicles and plant within the current Capital budget.

On a division, there voted:- for the motion (7) – the Convener and Councillors Allard, Cooke, Greig, Malik, Radley and Watson; for the amendment (2) – Councillors Malik and Nicoll.

The Committee resolved:-

to adopt the motion.