Agenda and minutes

Also in attendance, Councillor Malik for article 3.

The agenda and reports associated with the minute can be found at:-

http://committees.aberdeencity.gov.uk/ieListDocuments.aspx?CId=152&MId=2455&Ver=4

At the start of the meeting the Convener asked the Clerk if he could read out guidelines for members in relation to procedures for site visits.

The Clerk explained that site visits enable Committee members to reach an informed decision, and to ensure fairness, he suggested that the following guidance should be observed during all site visits.  He explained further that he Code of Conduct applied to site visits so interests should be declared and members should not attend if they had a prejudicial interest.

He explained that site visits were not intended as an opportunity for objectors, applicants or others to lobby members or argue their case and that members needed to remain impartial and must not appear to favour one or other party and must avoid reaching a final decision until all views had been presented at the appropriate meeting of the Development Management Sub Committee which will determine the application.

He explained that the Planning Officer would show members around the two sites to be visited today and would show relevant scheme drawings and point out significant features.  He explained that members may ask the Planning Officer factual questions but must not otherwise discuss the application, with all points being objective, relevant and material.  He suggested that the following procedures should apply:-

• Members are not permitted to hear arguments about the merits of the applications during the visit.
• Members should not address anybody other than each other, the planning officer and the committee clerk.
• Members are not permitted to hear from anyone other than the council officers, unless they point out physical features.
• If the visit gives rise to excessive lobbying or demonstrations, members may cancel the visit and arrange another in private.

Reference Number – 120481

With reference to article 20 of the minute of meeting of the Development Management Sub Committee of 14 June, 2012, wherein the Sub Committee agreed to visit the following site and determine the application at its next meeting on 19 July, 2012, the Sub Committee had before it a report by the Head of Planning and Sustainable Development which recommended:-

That the Sub Committee approve the application for external alterations including:  the overcladding of the existing frontage, replacement windows and doors; the formation of 2 new openings; internal fit out of existing buildings; and the change of use from a leisure facility (Class 11) to a passenger terminal at Aberdeen Airport Sports and Social Club, Farburn Terrace, Dyce, Aberdeen, subject to the following conditions:-

(1)  That the development hereby approved shall not be occupied unless the car parking and drop-off area hereby granted planning permission have been constructed, drained, laid-out and demarcated in accordance with drawing No. 002(Rev.B) of the plans hereby approved or such other drawing as may subsequently be submitted and approved in writing by the planning authority.  Such areas shall not thereafter be used for any other purpose other than for the purpose of the parking of cars and as a drop-off and collection point for passengers using the terminal.  (2)  That the terminal shall not be used unless there has been submitted to and approved in writing for the purpose by the planning authority a further detailed scheme of landscaping for the site, which scheme shall include indications of all existing trees and landscaped areas on the land, and details of any to be retained, together with measures for their protection in the course of development, and the proposed areas of tree/shrub planting including details of numbers, densities, locations, species, sizes and stage of maturity at planting.  (3)  That all planting, seeding and turfing comprised in the approved scheme of landscaping shall be carried out in the first planting season following the completion of the development and any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of a size and species similar to those originally required to be planted, or in accordance with such other scheme as may be submitted to and approved in writing for the purpose by the planning authority.  (4)  That the terminal shall not be occupied unless a scheme for external lighting has been submitted to and approved in writing by the planning authority, and thereafter implemented in full accordance with said scheme.  (5)  That the development hereby approved shall not be occupied unless there has been submitted to and approved in writing a detailed Green Transport Plan, which outlines sustainable measures to deter the use of the private car, and provides detailed monitoring arrangements, modal split targets and associated penalties for not meeting targets.

The Sub Committee were addressed by the Team  ...  view the full minutes text for item 2.

Reference Number – 120491

With reference to article 4 of the minute of the meeting of the Development Management Sub Committee of 14 June, 2012, wherein the Sub Committee agreed to visit the following site and determine the application at its next meeting on 19 July, 2012, the Sub Committee had before it a report by the Head of Planning and Sustainable Development which recommended:-

That the Sub Committee approve the application for the erection of a dwellinghouse at Bieldside Lodge, North Deeside Road, Bieldside, Aberdeen subject to the following conditions and with the permission being withheld until the applicant had entered into a legally binding agreement preventing vehicular access being taken further into the site:-

(1)  That no development pursuant to the planning permission in principle hereby approved shall be carried out until such time as a further application has been made to the planning authority for approval of the matters specified in this condition and such approval has been granted; these matters being details of the (i) detailed design and external appearance of the building(s) the highest point of which shall be no more than 37.5m AOD and shall be planted with grass or other plants in accordance with a scheme to be agreed as required by other conditions;  (ii) the landscaping of the site, including construction and laying out of the access and the installation of a swale or other measures in order to handle water from the former mill lade;  (iii) details of the boundary treatment, including the hedge and temporary treatment to the boundary in the period before the hedge reaches its intended height;  (iv) a construction method statement including details of how construction of the house and any retaining structures shall take place avoiding damage to the listed structures near to the site, including the garden wall and summerhouse; and, how construction vehicles and materials will be brought to and stored upon the site, including how these will be transfered onto the site taking into account the need to protect trees.  (2)  That this planning permission in principle shall lapse unless a further application for approval of the matters specified in condition(s) attached to this grant of planning permission in principle has been made before whichever is the latest of the following;  (i) the expiration of 3 years from the date of this grant of planning permission in principle;  (ii) the expiration of 6 months from the date on which an earlier application for the requisite approval of matters specified in conditions was refused;  (iii) the expiration of 6 months from the date on which an appeal against such refusal was dismissed;  (3)  That this planning permission in principle shall lapse on the expiration of 2 years from the approval of matters specified in conditions being obtained (or, in the case of approval of different matters on different dates, from the requisite approval for the last such matter being obtained) unless the development to which the permission relates is begun before that expiration.  (4)  ...  view the full minutes text for item 3.