Agenda and minutes

The agenda and reports associated with this minute can be found at:-

http://committees.aberdeencity.gov.uk/ieListDocuments.aspx?CId=502&MId=3981&Ver=4

Please note that if any changes are made to this minute at the point of approval, these will be outlined in the subsequent minute and this document will not be retrospectively altered.

In terms of Standing Order 28(5)(vi), and in accordance with Section 50(B)(4)(b) of the Local Government (Scotland) Act 1973, the Sub Committee was informed that it had to determine: (1) that the item on the agenda was of an urgent nature; and (2) that the Committee required to consider the item and take a decision thereon.

The Sub Committee resolved:

to agree that the item was of an urgent nature and required to be considered this day.

Location – Hazlehead Park, Aberdeen

Day – Saturday 25 July 2015

The Sub Committee had before it (a) a letter of representation dated 29 June 2015, from Police Scotland; and (b) a letter of representation dated 2 July 2015, from Aberdeen City Council’s Environmental Health Service, both in respect of the application for a Temporary Public Entertainment Licence by Aitch Events for the Enjoy Music Festival to be held in Hazlehead Park, Aberdeen.

The applicant, Mr Aitchison was in attendance.

The Sub Committee heard from Sergeant Flett, Police Scotland, in support of the letter of representation, highlighting that Police Scotland requested that the following conditions be attached to the Temporary Public Entertainment Licence:

1.    A Senior Steward should be appointed to be available within the designated site at all times to liaise with Police and other Local Authority officials. A contact telephone number for that person must be made available prior to the event; and

2.    The capacity of the event, as specified in the final, agreed Event Plan determined prior to the event, was not to be exceeded and was to be monitored and recorded effectively at all times, and such information to be given to the Police when so required.

The Sub Committee heard from Mrs Carolyn Harrison who advised, as detailed on the letter from Environmental Health, that the Environmental Health Service had requested that the following recommendations be complied with:

1.    Sound amplification systems should be designed, installed and used so as to prevent as far as was practicable noise breakout from the site and subsequent nuisance to persons employed or resident in the locus of the site. This might include the use of sound limiting devices and /or suitably designed screening;

2.    Any generators, compressors or other machinery and vehicles should be suitably silenced and strategically placed in order to minimise noise nuisance and such equipment should be shut down in period of non-use;

3.    Sound amplification equipment, generators, compressors and other noisy machinery should follow the guidance below or at such other times as agreed by the Environmental Health Service; and

4.    Organisers should ensure they were aware and comply with all relevant legal requirements and duties imposed under the Environmental Protection Act 1990.

The Sub Committee heard from the applicant in support of the application, during which he confirmed that he was happy with all of the conditions proposed by both Police Scotland as well as the recommendations from the Environmental Health Service.

The Sub Committee resolved:

to grant the application on the basis that all of the conditions listed by Police Scotland be attached to the licence and that the recommendations from the Environmental Health Service be complied with.

- COUNCILLOR SCOTT CARLE, Convener