Agenda and minutes

The agenda and reports associated with this minute can be found here

Please note that if any changes are made to this minute at the point of approval, these will be outlined in the subsequent minute and this document will not be retrospectively altered.

The Convener proposed that the Committee consider item 10.1 (Workplans and Business Cases) with the press and public excluded.

The Committee resolved:-

in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the press and public from the meeting during consideration of item 10.1 on today’s agenda so as to avoid disclosure of exempt information of the class described in paragraph 8 of Schedule 7(A) of the Act.

There were no declarations of interest.

The Committee had before it the minute of its meeting of 29 Janaury 2019 for approval.

The Committee resolved:

to approve the minute as a correct record.

The Committee had before it the committee business planner as prepared by the Chief Officer – Governance.

The Committee resolved:-

(i)        to transfer item 4 (Heat Network Torry - Phase 1), to the City Growth and Resources Committee business planner for the reason detailed in the business planner;

(ii)       to remove items 5 (Strategic Energy Services Company (SESCo), 6 - City Centre Masterplan Project EN10: Union Terrace Gardens - Outline Design, Business Case, Development Costs and Procurement Strategy) 8 (Schoolhill Public Realm Enhancement), 15 (Commissioning Strategy) for the reasons detailed in the business planner; and

(iii)      to otherwise note the content of the planner.

The Committee had before it a report by the Director of Commissioning which presented the revised Performance Management Framework reflecting the Local Outcome Improvement Plan and the Council’s commissioning outcomes and intentions as set out within the Council Delivery Plan 2019/20.

The report recommended:-

that the Committee agree the revised Performance Management Framework.

The Committee resolved:-

to approve the recommendation.

In accordance with the decision recorded under article 1 of this minute, the following items of business was considered with the press and public excluded.

With reference to article 7 of the minute of the meeting of the Strategic Commissioning Committee of 29 January 2019, the Committee had before it a report by the Director of Commissioning which (1) presented the additional procurement workplans since the Committee’s meeting on 29 January 2019 for the Operations, Place and Resources Functions for review; and (2) sought approval of the total estimated expenditure for each proposed contract as contained in the Procurement Business Cases appended to the report. There were no additions to the procurement workplans for the Commissioning, Customer and Governance Functions since the previous meeting of the Committee and therefore the workplans for these Functions were not presented.

The report recommended:-

that the Committee –

(a)          review the workplans of the Operations, Place and Resources Functions as detailed in the Appendices;

(b)          where a Business Case had been submitted, to approve the total estimated expenditure for each proposed contract as per the Procurement Business Cases and workplans, as required by ACC Procurement Regulation 4.1.1 as detailed in section 3.1 of the report;

(c)          note that Business Cases for procurements exercises to be commenced after 28 March 2019 would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee, and

(d)          approve the direct award of any contracts where there were special circumstances detailed in the business case which justify not going out to tender or calling-off from a framework agreement.

The Committee resolved:-

to approve the recommendations.

-       COUNCILLOR LAING, Convener