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Agenda and decisions

Venue: Committee Room 2 - Town House. View directions

Contact: Mark Masson, email  mmasson@aberdeencity.gov.uk, or telephone 01224 522989 

Items
No. Item

2.1

Determination of Exempt Business

Decision:

in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the press and public from the meeting during consideration of items 11.1 (Torry Cruyff Court - Exempt Appendix), 11.2 (Strategic Buy Back Policy - Exempt Appendix), 11.3 (Proposal to In-Source the Horizons Service Management and Admin Functions to Aberdeen City Council), 11.4 (Subsidence in Flats on Erroll Place and Erroll Street), 11.5 (Community Asset Transfer - Woodside Burgh Hall) 11.6 (Sale of Site, Howes Road), 11.7 Purchase of Site for School, Milltimber) and 11.8 (Aberdeen Harbour Board - Option to Purchase or Lease, Nigg Bay).

3.1

Declarations of Interest pdf icon PDF 62 KB

Decision:

the following declaration of interest was intimated:-

(1)       the Convener declared an interest in item 11.6 (Sale of Site, Howes Road) by virtue of him being a Council appointed member of NHS Grampian Board. He considered that the nature of his interest required him to leave the meeting and he therefore took no part in the consideration of this item.

5.1

Minute of Previous Meeting of 27 November 2018 - For Approval pdf icon PDF 124 KB

Decision:

to approve the minute as a correct record.

6.1

Committee Planner pdf icon PDF 299 KB

Decision:

(i)       to remove item 7 (Visit Aberdeenshire Update – Negotiated Contract), item 8 (Update on Recruitment of Developer Obligations Officer), item 11 (Reserves Strategy), item 14 (Aberdeen Renewable Energy Group); item 18 (Balnagask Motte Regeneration), item 29 (Creation of a Living Wall), item 71 (City Centre Masterplan Project EN10: Union Terrace Gardens), item 76 (Denburn Car Park Site) and item 79 (Aberdeen Art Gallery – Visitor and Economic Impacts) from the planner in terms of the explanation provided by officers within the planner;

(ii)      to transfer item 68 (UNESCO Creative Cities Designation – City of Crafts and Folk Art) to the Council Business Planner for the March 2019 meeting as it required a decision to establish an Advisory Group;

(iii)      to note the reasons for the reporting delays in terms of item 4 (Aberdeen City Region Hydrogen Strategy), item 6 (Developer Obligation Review – Community Asset Plans), item 9 (Aberdeen Adapts: Climate Adaptation Strategy), item 10 (A90 Murcar North Cycleway), item 12 (Changing Places), item 16 (Smart City Action Plan), item 19 (Capabilities of Junctions Associated with the AWPR/B-T) and item 20 (Disposal of the Former Cordyce School Site);

(iv)     that in relation to item 12 (Changing Places), to note that officers would liaise with partner organisations in requesting that the information regarding the changing places is published on their websites; and

(v)      that in relation to item 79 (Aberdeen Art Gallery – Visitor and Economic Impacts), to note that a further Service Update would be submitted to the Committee in this regard.

7.1

Notice of Motion by Councillor Delaney - Sheltered Housing Stair Lifts

1.       Notes with concern that the lift at one of our sheltered blocks broke down at the end of 2018 and took five days to repair meaning that some residents were unable to access or leave their homes over a five day period; and

2.       Instructs the Chief Officer - Corporate Landlord to report to the first available meeting of the City Growth and Resources Committee outlining the costs of procuring and fitting stair lifts to all Council owned sheltered housing which has upper floors in the interests of the dignity of residents, public safety and amenity.

 

Decision:

(i)        to note with concern that the lift at one of our sheltered blocks broke down at the end of 2018 and took five days to repair meaning that some residents were unable to access or leave their homes over a five day period; and

(ii)       to instruct the Chief Officer - Corporate Landlord to report to the council budget meeting on 5th March 2019 outlining a high level estimated cost of procuring and fitting stair lifts to all Council owned sheltered housing which has upper floors in the interests of the dignity of residents, public safety and amenity.

9.1

Council Financial Performance, Quarter 3, 2018/19 - RES/19/002 pdf icon PDF 108 KB

Additional documents:

Decision:

(i)        to note the following:-

(1)     Progress made to date to achieve budgeted savings;

(2)     General Fund and HRA financial performance to the end of Quarter 3 as detailed in Appendix 1;

(3)     Common Good financial performance to the end of Quarter 3 as detailed in Appendix 3;

(4)     General Fund forecast revenue and capital positions as detailed in Appendix 2;

(5)     HRA forecast revenue and capital positions as detailed in Appendix 2;

(6)     Common Good forecast position as detailed in Appendix 2; and

(7)     Group Entities forecast revenue position as detailed in Appendix 4.

(ii)       to note the information provided by the Chief Officer – Finance in the report that the Council has continued to reduce expenditure in line with the Committee instruction however new and continuing pressures in key areas (such as the increased pay award offered in December 2018; and needs associated with looked after children) are not likely to be fully offset by the year end. This means that there is a forecast deficit on the General Fund for the year;

(iii)      to agree that the Council continue to minimise expenditure in the remaining weeks of the year to offset the cost pressures in the system;

(iv)      to note that if the final outturn exceeds budget for the year, that this is met from the Council’s uncommitted balances;

(vi)      to approve the increases in payments to foster carers, adopters and associated services as detailed in Appendix 5 of the report; and

(vii)     to instruct officers to circulate additional information to the Committee in relation to “Free From Serious Disrepair” figures in Appendix 2.

9.2

Strategic Infrastructure Priorities and the Scottish Local Government Pension Scheme - RES/19/188 pdf icon PDF 100 KB

Decision:

to instruct the Chief Officer – Finance to explore the opportunities for a strategic partnership between the Council and the North East Scotland Pension Fund (NESPF) for the purposes of supporting local infrastructure investment, and to report on the feasibility of this within three committee cycles.

10.1

Staff Travel Policy - RES/18/150 pdf icon PDF 80 KB

Additional documents:

Decision:

(i)        to approve the Staff Travel Policy appended to this report; and

(ii)       to approve that the policy be implemented from 1st April 2019.

10.2

World Energy Cities Partnership AGM, Presidency and Travel - PLA/19/178 pdf icon PDF 129 KB

Additional documents:

Decision:

(i)        to approve the Lord Provost seeking nomination to become the President of the World Energy Cities Partnership at its AGM in September 2019 and note the wider opportunities this would bring for the city;

(ii)       to approve travel and accommodation for the Lord Provost and one officer to attend CERAweek in Houston in March 2019;

(iii)      to instruct the Chief Officer – City Growth to circulate a Service Update in relation to the tangible economic benefits for the city in relation to the WECP; and

(iv)      to note that in relation to section 5.5 of the report, officers advised that they had checked with the WECP who confirmed that liability insurance was in place for Directors and officers.

10.3

Torry Cruyff Court - COM/19/174 pdf icon PDF 98 KB

Please note that there is an appendix contained within the Exempt/Confidential Business section of this agenda.

Decision:

(i)        to note the existing £250,000 budget within the Non-Housing Capital Programme to establish a second Cruyff Court, and approves the acceptance and utilisation of the £50,000 in-kind/financial contribution from the Johan Cruyff Foundation for the project; and

(ii)       to instruct the Chief Officer - Early Intervention and Community Empowerment to submit the project to the budget process for funding the ongoing running costs of the second Cruyff court.

10.4

Strategic Buy Back Policy - RES/19/173 pdf icon PDF 102 KB

Please note that there is an appendix contained within the Exempt/Confidential Business section of this agenda.

Decision:

(i)        to approve the revised set of criteria and process highlighted in Appendices A and B, where the Council will consider re-acquiring any former Council house; and

(ii)       to instruct the Director of Resources to provide additional context in relation to “this figure does not include the costs incurred providing a valuation, legal fees and other miscellaneous costs” at section 4.1 (bullet point) of the report.

11.1

Torry Cruyff Court - Exempt Appendix

Decision:

to note the information contained within the exempt appendix.

11.2

Strategic Buy Back Policy - Exempt Appendix

Decision:

to note the information contained within the exempt appendix.

11.3

Proposal to In-Source the Horizons Service Management and Admin Functions to Aberdeen City Council - HSCP/18/125

Decision:

to approve the recommendation contained within the exempt report.

11.4

Subsidence in Flats on Erroll Place and Erroll Street - RES/19/154

Decision:

to approve the recommendations contained within the exempt report and the additional recommendations moved at the meeting.

11.5

Community Asset Transfer - Woodside Burgh Hall - RES/19/177

Decision:

to approve the recommendations contained within the exempt report, subject to amending the wording at recommendation 2.2 and the additional recommendation (2.3) moved at the meeting.

11.6

Sale of Site, Howes Road - RES/19/175

Decision:

to approve the recommendations contained within the exempt report.

11.7

Purchase of Site for School, Milltimber - RES/19/011

Decision:

to approve the recommendations contained within the exempt report and the additional recommendation (2.3) moved at the meeting.

11.8

Aberdeen Harbour Board - Option to Purchase or Lease, Nigg Bay - RES/19/176

Decision:

to approve the recommendations contained within the exempt and confidential report, subject to amending the wording at 2.2 and the additional recommendation moved at the meeting.