How can we help you...

Agenda item

ALEO Governance Hubs - CG/16/125

Minutes:

The Committee had before it a report by the Interim Director of Corporate Governance which provided a summary of the significant matters raised at the August 2016 meetings of the Arm’s Length External Organisations (ALEO) Governance Hub.

 

The report recommended:

That the Committee –

(a)      consider the issues raised in both the report and the appended minutes for each ALEO and identify any areas of concern;

(b)      note the content of the report and the appended minutes;

(c)      note that specific covering reports would be prepared by the responsible Heads of Service and submitted to the appropriate service committees to consider ALEO service delivery and performance against agreed performance indicators and contract.

 

Members sought additional information relating to the finances of Bon Accord Care, Aberdeen Exhibition and Conference Centre, and Aberdeen Performing Arts, wherein Officers advised that the annual accounts for those ALEO’s would be presented to the next meeting of the ALEO Governance Hub.

 

In relation to Bon Accord Care Ltd, Councillor Cameron enquired as to whether the Health, Safety and Wellbeing Manager had received the additional information relating to the health and safety audit, wherein Mr Robertson advised that the scores had been issued however the detail behind the scores had not been presented at that meeting.

 

In relation to Aberdeen Exhibition and Conference Centre, Councillor Cameron enquired in relation to the Tender for the new venue’s operator, and why the detailed tender had been issued to the Council without the AECC Board making comment, wherein Mr MacBeath advised that a sub group of the Board had been set up and had delegated authority to manage the tender process to avoid conflicts of interests with Aberdeen City Councillors who were members of the Board.

 

In relation to Aberdeen Exhibition and Conference Centre, Councillor Greig enquired in relation to an item in the risk register relating to low staff morale and how this was affecting staff productivity, wherein Mr MacBeath advised that there was a small group of staff with an additional pool of staff employed for assisting at events and that there was currently no measurements in place relating to productivity.

 

In relation to Aberdeen Performing Arts, Councillor Cameron enquired as to whether there was anything in particular to be concerned about regarding financial implications reported to the Board, wherein Mr MacBeath advised that the information was reported to the Board however the report template did not have a specific section to outline any financial implications to make these clear within the report and that they had been asked to consider using asset template to include this section.

 

In relation to Garthdee Alpine Sports, Councillor Cameron enquired (1) as to whether the Business Continuity Plan had been compiled, wherein Mr MacBeath advised that further work was required on the plan to provide assurance to officers; and (2) as to the current position with the formal expenses policies and procedures, wherein Mr MacBeath advised that Finance colleagues and requested amendments to be made to the procedures and that these would be reported to the next ALEO Governance Hub meeting.

 

In relation to Aberdeen Heat and Power Ltd, Councillor Greig sought assurance that the Service Level Agreement would be reviewed as soon as possible, wherein the Head of Legal and Democratic Services advised that the Commercial and Procurement Service timeline for reviewing the Service Level Agreement was May 2017.

 

Councillor Graham enquired as to the level of support that Aberdeen City Council provided to ALEO’s, wherein Mr MacBeath advised that the larger ALEO’s had their own staff to provide the necessary support with the smaller ones receiving more input from Aberdeen City Council staff.

 

The Committee resolved:-

(i)       in response to questions from members relating to the finances of some of the ALEO’s to note that the annual Accounts for those ALEO’s would be presented to the next round of ALEO Governance Hub Meetings to allow further scrutiny;

(ii)      to note the questions and responses provided for the individual ALEO’s; and

(iii)      to otherwise approve the recommendations as contained in the report.

Supporting documents: