Agenda item

With reference to article 25 of the minute of the meeting of Council of 21 June 2017, the Committee had before it a report by the Director of Education and Children’s Services which presented the Aberdeen International Youth Festival (AIYF) 2017-2020 Business Plan including their plans for transitioning to a SCIO (Scottish Charitable Incorporated Organisation) and also reports on current festival activity.

The report recommended –

that the Committee

(a)       note the AIYF draft Business Plan and additional documents submitted to the Head of Education and Inclusion on 29 September 2017 and ask that the final Business Plan was re-submitted to the Head of Education and Inclusion once approved by the Board of Trustees; and

(b)       request the Head of Education and Inclusion to consider the documents referred to in (a) above in the context of the annual cultural programme as part of the Council’s 2018/19 budget setting process.

The Committee resolved:

(i)         to note that the Committee was not supportive of funding being allocated to Aberdeen International Youth Festival as part of the financial year 18/19 budget setting process;

(ii)        to note that the Committee was supportive of funding of £100,000 from contingencies or reserves being approved by the Finance, Policy and Resources Committee at its meeting to be held on 1 December 2017 for a Year of Young People funding Award Programme for the financial year 18/19 for groups and organisations to apply for funding for the delivery of youth led cultural projects and events in Aberdeen to celebrate the Year of Young People;

(iii)       subject to the funding being approved by the Finance, Policy and Resources Committee on 1 December 2017:

1.         to instruct the Head of Education and Inclusion, following consultation with the Head of Finance, to set up a Year of Young People funding Award Programme for the financial year 18/19 for groups and organisations to apply for funding for the delivery of youth led cultural projects and events in Aberdeen to celebrate the Year of Young People;

2.         to delegate authority to the Head of Education and Inclusion, following consultation with the Convener and Vice Convener of the Education and Children’s Services Committee, to set the criteria for the awarding of funding from the Award Programme;

3.         to delegate authority to the Head of Education and Inclusion to review and allocate the awards accordingly;

(iv)       subject to approval of recommendation (ii), to refer the approved recommendations in the report together with appropriate background detail by way of a report to the Finance, Policy and Resources Committee at its meeting to be held on 1 December for consideration of funding allocation for the Award Programme, with the recommendation that (1) a sum of £100,000 from contingencies or reserves be allocated to the Award Programme for a one year period; and (2) that the Head of Finance be delegated the power to account for this funding as appropriate; and

(v)        to instruct the Head of Finance and Head of Education and Inclusion to report to the Finance, Policy and Resources Committee on 1 December 2017 as part of the report approved at (iv) above detailing all of the in-kind support and non-core funding provided to Aberdeen International Youth Festival.