Agenda item

The Committee had before it a report by the internal Auditor which provided an update on the progress made by Services with implementing recommendations that has been agreed in Internal Audit reports.

The report recommended:

That the Committee –

(a)      agree that the five payroll related recommendations that were currently dependent on further development of the YourHR system being closed off and the relevant functionality being tested by Internal Audit when the new Human Capital Management System was implemented; and

(b)      review, discuss and comment on the issues raised within the report and the attached appendices.

Councillor Dunbar sought clarification regarding why the date for reviewing the status of implied contracts, agreeing actions with the Services and reporting to Committee kept changing, wherein the Director of Resources advised that he would liaise with the Head or Commercial and Procurement Services and provide a response to the Committee.

Councillor Dunbar sought information relating to the Agency Staff audit and why Internal Audit had not received an update on the progress being made, wherein the Director of Resources advised that he would liaise with the Head of Commercial and Procurement Services and provide a response to the Committee.

Councillor Dunbar sought information relating to the ALEOs Management by Services audit and why Internal Audit had not received an update on the progress being made, wherein the Head of Policy, Performance and Resources advised that he would provide a response to Internal Audit and advise the Committee.

In relation to the outstanding recommendations, the Chief Executive advised that she would meet with the Chief Officer – Governance and the Chief Internal Auditor to discuss a way forward and that she would discuss the outstanding recommendations at her monthly management team meetings to ensure that work was being progressed.

The Committee resolved:-

(i)       in relation to a question from Councillor Dunbar regarding why the date for reviewing the status of implied contracts, agreeing actions with the Services and reporting to Committee kept changing, to note that the Director of Resources would liaise with the Head or Commercial and Procurement Services and provide a response to the Committee;

(ii)      in relation to a question from Councillor Dunbar regarding Agency Staff audit and why Internal Audit had not received an update on the progress being made, to note that the Director of Resources would liaise with the Head of Commercial and Procurement Services and provide a response to the Committee;

(iii)      in relation to a question from Councillor Dunbar regarding the ALEOs Management by Services audit and why Internal Audit had not received an update on the progress being made, to note that the Head of Policy, Performance and Resources would provide a response to Internal Audit and advise the Committee;

(iv)     to note that the Chief Executive, Chief Officer - Governance and the Chief Internal Auditor would meet to discuss each of the outstanding audit recommendations so that a response can be provided to the Committee;

(v)      to note that the Chief Executive would include the list of outstanding recommendations in her monthly meetings until there was a sustained improvement;

(vi)     to approve the recommendations contained with the report; and

(vii)     to otherwise instruct officers to undertake the actions required to complete the internal audit recommendations.

-        COUNCILLOR STEPHEN FLYNN, Convener