How can we help you...

Agenda item

Business Plan 2011/12 to 2015/16 - CG/10/202

Minutes:

With reference to Article 14 of the minute of meeting of the Finance and Resources Committee of 2nd December 2010, the Council had before it, by way of remit, a report by the Director of Corporate Governance which outlined proposals for a Five Year Business Plan for the Council, for the period 2011/12 to 2015/16.

 

The report advised that this was a break from the traditional annual approach usually adopted in budget setting but it was considered that this approach had allowed officers the opportunity to think radically about how to deliver key services from a reduced cost base. The report highlighted a total of £150million of potential savings, with £48million of these having a risk to the Council should they be implemented. The options were presented by Service and in terms of the following categories (1) transformation options; (2) efficiency options; (3) stop/reduce options; where an option was given a number, this referred to its Council-wide priority as determined by the Corporate Management Team.

 

The report recommended:-

that the Finance and Resources Committee -

(a)              consider the content of the report;

(b)              make recommendation to the meeting of Council of 15th December 2010 in relation to the Business Plan, and specifically the transformation, efficiency and stop/reduce options outlined therein to achieve a balanced budget, taking account of any feedback from consultation; and

(c)               provide guidance to Directors on further changes or service options to be explored over the coming weeks.

 

The Finance and Resources Committee had resolved:-

to recommend to Council that the following options, as set out below, contained within the Five Year Business Plan be progressed together with the following exceptions (1) to permit the Chief Executive to decide on management structure savings; (2) to review the alignment of Committees to the statutory minimum in 2012; (3) to reduce by 5% the remuneration for Senior Councillors, the Council Leader and the Lord Provost above the basic rate; and (4) to reduce the Fairer Scotland Fund by £750,000 not £1million and hold a community summit.

 

 

SOCIAL CARE AND WELLBEING:  TRANSFORMATION OPTIONS

 

It is recommended that the following options be taken:-

 

Ref

Option description

Value in Yr 5 (£k)

SCW_TC2+8

Re-provision in-house adult residential /supported living.

1,478

SCW_TC3+5+7+ 26

Reduce use/length of stay of residential care for adults with mental health issues and spot purchase placements. Do not reinvest all monies from previous service closures.

789

SCW_TC1+9 & SCW_FMB15

Develop the workforce to improve approaches to personal outcome planning, risk enablement and reflective practise and re-commission Disability Services with the use of a Resource Allocation System and personalised budgets

2,763

SCW_TC10+11+12

Stop in-house adult learning disability day care services and spot purchase as required

525

SCW_TC14 & SCW_LT19

Develop and implement a strategy for increased use and take up of tele-care within learning disabilities and older persons services

1,648

SCW_TC21 & SCW_LT1+2+13

Review workforce mix to reduce the number of professional staff and replace with para-professional staff.

45

SCW_SD2+4+8+10

Reduce the number of specialist care placements for children and young people by redesign and small addition to existing local services

999

SCW_SD3

End to end review of service provision in children’s services

0

SCW_SD5

Improve early planning for young people moving from Children’s to Adult Services

82

SCW_SD7+13

Redesign of Family and Community Support Services

435

SCW_SD11

Investment in local fostering and adoption capacity

335

SCW_LT3 + 21

Move to personalised budgets for people in receipt of home care services

475

SCW_LT16, SCW_LT9, SCW_FMB14 & SCW_LT20

Invest in reablement to constrain growth.

1,767

SCW_LT24

Review Social Work Duty team

50

SCW_FMB16

Redesign Directorate planning & strategy

177

SCW_FMB19

Review out of hours service as part of the corporate review of staff who work a non standard working week

67

SCW_FMB21

Jointly commission service with other organisations

500

Total 

12,135

 

All the Social Care and Wellbeing Transformation Options have been recommended to be taken.

 

 

SOCIAL CARE AND WELLBEING:  EFFICIENCY OPTIONS

 

It is recommended that the following options be taken:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

SCW_T23

Stop subsidising criminal justice social work – provide only with Northern Community Justice Authority grant

350

 

SCW_FMB1

Review all Directorate Support Services

250

 

SCW_LT15

Review of all Supporting People packages

500

 

SCW_TC15+16+17

Rationalise the welfare rights / debt advice and financial inclusion services

70

 

SCW_TC18

Re-commission Integrated Community Drug Rehabilitation Service

48

 

SCW_FMB3

Revise the charging policy with a 5% increase in all charges

50

 

SCW-TC19

Re-evaluate social work contribution to Integrated Addiction Services

79

 

SCW_TC24

Re-evaluate provision of Mental Health day services/stop growth

6

 

SCW_SD14

Renegotiate commissioned services from the third sector in community & youth justice

129

 

SCW_SD9

Change relationship with provision of services for children with disabilities

25

 

SCW_FMB8

Reduce budget for Learning and Development Team by 2%

16

 

Total

1,523

 

 

 

It is recommended that the following options be the subjects of further reports:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

SCW_LT18

Outsource care-at-home-services

1,465

 

SCW_LT8+LT27+28

Re-tender for care-at-home-services to reduce costs

624

 

SCW_LT25

Review charges for respite services according to financial circumstances of carer i.e. if carers can afford to pay for respite charge the full cost

217

 

SCW_SD15

Outsource 4 children’s homes

24

 

 

2% year on year uplift built into SCM commissioned costs (exc op res + nursing) stripped back to 1% year on year increase

767

With barriers

SCW_LT_14

Close two ACC care homes for older people

173

 

Total

3,270

 

 

 

It is recommended that no action be taken this day on the following options:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

SCW_SD6

Introduction of charging for Children’s Services

7

 

SCW_FMB2

Review/Cap Kinship Payments

50

 

 

Opt out of national home care rate and uplift rate by 2% year on year

430

With Risk

 

Opt out of national care home rate – not paying quality award element of fee

1,456

With Risk

SCW_LT_12

Transfer 2 care homes for older people to external provider

0

 

Total

1,943

 

 

 

Efficiency Options Summary

 

Recommended to be taken

1,523

Recommended for further reports

3,270

Recommended not taken at this point in time

1,943

Total

6,736

 

 

 

 

 

SOCIAL CARE AND WELLBEING:  IDENTIFIED STOP / REDUCE OPTIONS

 

It is recommended that the following options be taken:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

1

SCW_TC25

Stop funding community carers & room to care

68

 

14

SCW_TC22

Stop Employability Services

60

 

62

SCW_LT6+Lt7

Re-provision in-house day care centres (Craigton Road & Kingswood)

310

 

Total

438

 

 

 

It is recommended that the following option be the subject of a further report:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

74

SCW_FMB5

Stop Directorate policy and strategic development

1,053

 

 

 

It is recommended that no action be taken this day on the following options:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

 

SCW_FMB23

Remove entitlement to free personal care

5,000

 

 

SCW_FMB6

Stop kinship care payments

787

With risk

Total

5,787

 

 

 

It is recommended that it be noted that the following options have not yet been commented upon:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

75

SCW_FMB10

Stop funding mental health day care

274

 

82

SCW_FMB4

Stop Integrated Community Drug Rehabilitation Service Services (Adult Addictions)

707

 

83

SCW_FMB12

Reduce threshold for service eligibility to emergency

0

 

Total

981

 

 

 

Stop / Reduce Options Summary

 

Recommended to be taken

438

Recommended for further reports

1,053

Recommended not taken at this point in time

5,787

 

981

Total

8,259

 

 

 

EDUCATION, CULTURE AND SPORT:  TRANSFORMATION OPTIONS

 

It is recommended that the following options be taken:-

 

Ref

Option description

Value in Yr 5 (£k)

ECS1_C26

Reduce the number of out of authority placements by redesign and small addition to existing local services

1,190

ECS1-C3

Move to Cultural Trust

144

ECS_E11

Redesign of senior secondary school towards a Virtual City Campus

94

ECS1-C17

Educational Psychology: Develop joint/alternative service delivery

35

ECS1_C25

Potential shared services with other local authorities

450

Total

1,913

 

 

It is recommended that the following option be the subject of a further report:-

 

Ref

Option description

Value in Yr 5 (£k)

ECS1-C1

Integrated Communities Service

1,106

 

 

It is recommended that no action be taken this day on the following options:-

 

Ref

Option description

Value in Yr 5 (£k)

ECS_E9b

Redesign of secondary school estate

-1,034*

ECS_E20b

Redesign the profile of professional staffing in secondary schools

6,083

ECS_E7c

Redesign the profile of professional staffing in primary schools

5,181

ECS_E3

Start nursery at 4 years

3,388

ECS1-C6

Create Community Collections Centre & redeveloped Art Gallery

-50

ECS1-C7

Create Libraries & Information Heritage Centre

-50

Total

13,518

Transformation Options Summary

 

Recommended to be taken

1,913

Recommended for further reports

1,106

Recommended not taken at this point in time

13,518

Total

16,537

 

EDUCATION, CULTURE AND SPORT:  EFFICIENCY OPTIONS

 

It is recommended that the following options be taken:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

ECS1-C10

Root and branch review of commissioned arts and sports services

1,800

 

ECS_E19

Rationalise school administration

578

 

ECS_E4

Provide 1 nursery teacher for each school

265

 

ECS_E30

Changes to terms of engagement of casual teachers

250

 

ECS_E35

Contracting supply teachers for pupil attendance time only

168

 

ECS1-C20

Educational Psychology: Not filling current vacant posts

168

 

ECS1_C22

Contract out catering at beach ballroom / art gallery OR income generate

85

 

ECS_E5

Nursery nurses to provide non class contact cover for nursery teachers

80

 

ECS_E32

Pensions reduction: no contribution for temporary promoted posts

26

 

ECS_E40

Maximising class sizes in upper stages of secondary school

1,457

 

ECS_E41

Absorb the anticipated increase in demand for ASN services within current costs

9,000

 

Total

13,877

 

 

It is recommended that the following options be the subjects of further reports:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

ECS_E37

Change the delivery model of music tuition

796

 

ECS_E26

Increase teaching time to match pupil time in secondary schools

4,840

With Risk

ECS_E6

Increase teaching time to match pupil time in primary schools

2,480

With Risk

ECS_E39

Remove budgeted pay award to reflect any future national agreement

2,500

With Risk

Total

10,616

 

 

 

It is recommended that no action be taken this day on the following options:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

ECS_E8d

Increase class sizes in primary schools – P1 from 18 to 25

440

 

ECS_E36

Remove devolved educational management savings targets for schools

-2,500

 

ECS_E31a

Extend non-subject specific/generic teaching until end of S2

4,418

With Risk

ECS_E8c

Raise P1 to 3 class sizes to 33 and composite classes in P1 to 3 to 30

1,800

With Risk

ECS_E10

All secondary S1 & S2 classes at 30

700

With Risk

ECS_C27

Establishment of revenue funding for Old Torry Community Centre and for Ruthrieston Community Centre to enable transfer to leased Community Centre status

18

 

Total

4,876

 

 

 

 

Efficiency Options Summary

 

Recommended to be taken

13,877

Recommended for further reports

10,616

Recommended not taken at this point in time

4,876

Total

29,369

 

 

 

EDUCATION, CULTURE AND SPORT:  IDENTIFIED STOP / REDUCE OPTIONS

 

It is recommended that the following options be taken:-

 

Priority ranking

Reference

Option description

Value in Yr 5 (£k)

39

ECS_E22

Reduce Pupil Support Assistants provision by 50% in primary schools

2,850

27

ECS_E17a

Additional Support Needs: Increase teacher / pupil ratios to 1:10 – Secondary

600

30

ECS_E18a

Additional Support Needs: Increase teacher/ pupil ratios to 1:10 – Primary

500

31

ECS_E24

Reduce Pupil Support Assistants provision by 50% in secondary schools

1,000

Total

4,950

 

 

 

 

It is recommended that the following options be the subjects of further reports:-

 

Priority ranking

Reference

Option description

Value in Yr 5 (£k)

13

ECS_E9a

Secondary school estate – close 2 schools

2,346

15

ECS_E29a

Primary school estate – close 5 schools

1,015

24

ECS1-C9

Close up to 8 Community Libraries over 5 years

452

35

ECS_E12

Withdraw music tuition

450

68

ECS1-C13

Cease communities teams services

5,676

Total

9,939

 

 

It is recommended that no action be taken this day on the following options:-

 

Priority ranking

Reference

Option description

Value in Yr 5 (£k)

40

ECS1-C11a

Community Centres – review council financial support

58

54

ECS_E28

Close Music School

0

55

ECS1-C11e

Provision of development programme grant and building revenue costs to leased Centres in regeneration areas only

353

Total

411

 

 

It is recommended that it be noted that the following options have not yet been commented upon:-

 

Priority ranking

Reference

Option description

Value in Yr 5 (£k)

64

ECS_E34

Stop Curriculum for Excellence training in Modern Foreign Languages

100

65

ECS1-C8

Close all 16 Community Libraries

994

69

ECS_E14

Reduce Teacher Support for Learning allocation – secondary schools

560*

70

ECS_E16

Reduce Teacher Support for Learning allocation – primary schools

580*

71

ECS1-C11f

Cease all Council financial support including development programme grant and building revenue costs to leased Community centres

127

72

ECS_E25

Stop pre-school education

4,293

76

ECS_E21

Remove remaining Pupil Support Assistants provision in primary schools

2,850

77

ECS_E23

Remove remaining Pupil Support Assistants provision in secondary schools

1,000

81

ECS1-C2

Close all art galleries & museum visitor venues (over 4 years)

735**

87

ECS1-C2a

Close all art galleries & museum visitor venues (1 year)

0**

Total

11,239

*           Stop options also exist for these items totalling approximately £4million
(ECS_E13 and ECS_E15).

**         These options form part of ECS_C3 but are included in this list for visibility.

 

 

Stop / Reduce Options Summary

 

Recommended to be taken

4,950

Recommended for further reports

9,939

Recommended not taken at this point in time

411

No recommendation at this time

11,239

Total

26,539

 

 

HOUSING AND ENVIRONMENT:  TRANSFORMATION OPTIONS

 

It is recommended that the following options be taken:-

 

Ref

Option description

Value in Yr 5 (£k)

HE_ES_WS2

Review existing Waste Strategy to determine most cost effective options for diverting waste from landfill

4,822

HE_ES_GM05

External delivery or attain equivalent efficiency savings on grounds maintenance service

659

HE_ES_ST5

External delivery / attain equivalent efficiency savings on street cleaning service

300

HE_HCS_H01(viii)

Establish Private Sector Leasing Scheme

100

HE_EP_EP02

Merge Emergency Planning team with SCG support group and potential outsource of some activities

30

Total

5,911

 

 

It is recommended that the following options be the subjects of further reports:-

 

Ref

Option description

Value in Yr 5 (£k)

 

Property Services LLP

8,940

 

Lobby for removal of landfill tax

580

Total

9,520

 

 

Transformation Options Summary

 

Recommended to be taken

5,911

Recommended for further reports

9,520

Recommended not taken at this point in time

0

Total

15,431

 

 

HOUSING AND ENVIRONMENT:  EFFICIENCY OPTIONS

 

It is recommended that the following options be taken:-

 

Reference

Option description

Value in Yr 5 (£k)

HE_ES_WS3

External delivery or attain equivalent efficiency savings in domestic waste collection

650

HE_ES_WS9

Increase commercial waste collection charges

270

HE_ES_HT04

Implement mobile working for field staff in Trading Standards and Environmental Health

180

HE_ES_HT01

Restructure Environmental Health and Trading Standards

70

HE_HCS_S01 (iii)

Restructuring of Housing Strategy (non HRA) team

40

HE_ES_WS8

Short-term improvements to recycling performance at Recycling Centres

38

HE_ES_ASSL2

Scientific Labs to seek and increase the level of work from the private sector.

33

HE_ES_HT03

Cease non-statutory food surveillance sampling which will reduce income in Scientific Services Laboratory

25

Total

1,306

 

 

It is recommended that the following option be the subject of a further report:-

 

Reference

Option description

Value in Yr 5 (£k)

HE_ES_WS10

Invest in 1 FTE to work with communities to divert waste from landfill by improving recycling

75

 

 

It is recommended that no action be taken this day on the following option:-

 

Reference

Option description

Value in Yr 5 (£k)

HE-ES-PT5

Close all toilets except two and run a community toilet scheme

151

 

 

 

 

Efficiency Options Summary

 

Recommended to be taken

1,306

Recommended for further reports

75

Recommended not taken at this point in time

151

Total

1,532

 

 

HOUSING AND ENVIRONMENT:  STOP / REDUCE OPTIONS

 

It is recommended that the following options be taken:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

20

HE_ES_ASSL1

Sub contract high cost / low volume testing to companies that can carry out work cheaper than labs

50

 

25

HE_HCS_CS05(vii)

Private sector / commercial mediation

25

 

26

HE_HCS_CS05(viii)

Remove budget for community based reparation service

22

 

34

HE_HCS_CS05(v)

Remove funding of Inspector working to address antisocial behaviour (in line with national agreements)

68

 

44

HE_ES_GM01

Reduce grounds maintenance (specific service reduction options)

416

 

50

HE_HCS_CS05(vi)

Agreement to remove funding for dispersal of groups and closure of premises

6

 

51

HE_HCS_CS05(ix)

Agreement to remove funding for Safer Aberdeen Programme

12

 

61

HE_HCS_S02(ii)

Stop Scheme of Assistance

117

 

 

HE_ES_BSAD1

Increase Bereavement Services charges (cremation and burial fees) by 10%

176

 

 

HE_HCS_CS05b

Remove funding from Aberdeen Safer Trust for Community Safety Partnerships small grants scheme

5

 

 

HE_HCS_CS05c

Remove funding contribution to Sergeant working on addressing antisocial behaviour (in line with national agreements)

27

 

 

HE_HCS_CS05d

Remove funding contribution to Constable working on addressing antisocial behaviour (in line with national agreements)

22

 

 

HE_HCS_CS05e

Remove funding contribution to Community Safety Partnership meeting costs

7

 

 

HE_HCS_CS05g

Reduction in the contingency for ad-hoc grant applications

25

 

 

HE_HCS_CS05j

Remove funding for training budget of Community Safety Partnership members

3

 

 

HE_HCS_CS05k

Remove funding from Community Safety Partnership promotion / marketing  budget

3

 

 

HE_HCS_CS05l

Remove funding for subscriptions to national organisations

1

 

 

HE_HCS_CS05m

Remove funding for Community Safety partnership analysts

52

 

Total

1037

 

 

 

It is recommended that the following options be the subjects of further reports:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

25

HE_HCS_CS05(xii)

Remove budgets for transport marshals

70

 

43

HE_ES_ST1

Reduce street cleaning (specific service reduction options)

155

 

73

HE_HCS_S02(i)

Reduce provision on housing support

100

 

Total

325

 

 

It is recommended that no action be taken this day on the following options:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

23

HE_HCS_CS05(xi)

Remove funding for deploying street urinals

8

 

29

HE_HCS_HM02

Stop Instant Neighbour Contract

0

Saving would be made in HRA not General Fund

41

HE_ES_PT01

Close all toilets with no community toilet scheme

70

 

45

HE_ES_WS5

Remove Recycling Points in areas covered by kerbside collections

69

 

46

HE_HCS_CS05(x)

Street Football – remove funding

5

 

49

HE_ES_WS7

Remove paper recycling in multi occupancy areas

0

Savings up to Yr 4 only

56

HE_ES_PC01

Close all parks and gardens and cease maintenance

1,141

 

 

HE_ES_PT6

Close all public toilets and replace with community toilet scheme

128

 

 

HE_HCS_CS05a

Remove funding used by Community Safety Managers for local neighbourhood safety initiatives

15

 

 

HE_HCS_CS05h

Remove funding from Wilful Fires Sub Group for diversionary activities initiatives

7

 

 

HE_HCS_CS05i

Remove funding for legal costs of antisocial behaviour case preparation

70

 

 

HE_HCS_CS05n

Remove funding contribution for non-HRA activity Antisocial behaviour Investigation

25

 

 

HE_HCS_CS05o

Remove funding contribution for non-HRA activity from Aberdeen Families Project

30

 

Total

1,568

 

 

 

Stop / Reduce Options Summary

 

Recommended to be taken

1,037

Recommended for further reports

325

Recommended not taken at this point in time

1,568

Total

2,930

 

 

ENTERPRISE, PLANNING AND INFRASTRUCTURE:  TRANSFORMATION OPTIONS

 

It is recommended that the following options be taken:-

 

Ref

Option description

Value in Yr 5 (£k)

EPI_AMO01

Enter into a partnering arrangement for all asset management & operations services

4,481

EPI_DIR01

Full EP&I service review

559

EPI_PSD05

Public Transport Unit shared service with a possible transfer of procurement Central Procurement Unit.

51

EPI_DIR03

Assimilate Environmental & waste services from H&E to EP&I

31

EPI_DIR04

Integration across economic development, planning and regeneration services

31

EPI_AMO19

Shared facilities management services with public sector partners

22

Total

5,175

It is recommended that the following option be the subject of a further report:-

 

Ref

Option description

Value in Yr 5 (£k)

EPI_AMO17

New investment - additional capital funding for roads

7,735

 

 

It is recommended that no action be taken this day on the following option:-

 

Ref

Option description

Value in Yr 5 (£k)

EPI_AMO11a

Dispose of selected property portfolio

0

 

 

Transformation Summary

 

Recommended to be taken

5,175

Recommended for further reports

7,735

Recommended not taken at this point in time

0

Total

12,910

 

 

ENTERPRISE, PLANNING AND INFRASTRUCTURE:  EFFICIENCY OPTIONS

 

It is recommended that the following options be taken:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

EPI_AMO05

Car parking - Increase charges every 2 years

1,911

 

EPI_AMO18

Increased mobile and/or remote working for staff throughout the Council

780

 

EPI_EBD03a

Increase revenue - advertising on fixed assets

750

 

EPI_DIR06

Enable renewable energy network for a low carbon economy (combined heat and power, wind farm etc)

400

 

EPI_PSD11a

Charge for pre-application consultations and co-ordination of master plans

160

 

EPI_AMO09

Use of Wi-Fi for roads Urban Traffic Control communications (Traffic Signals)

92

 

EPI_AMO06

Increase revenue – charge for road space used by utility companies during road works

68

 

EPI_AMO07

Increase roads revenue - driveway applications

30

 

EPI_EBD03c

Increase revenue - sponsorship of bus shelters / stops

30

 

EPI_EBD03b

Increase revenue - roundabout sponsorship

20

 

EPI_EBD03d

Only undertake fully funded events

442

 

EPI_AMO08

Reduce street lighting whole life costs with energy efficient lanterns

19

 

EPI_AMO20

Improved energy efficiency in council buildings

14

 

EPI_PSD11b

Investigate further options for generating income from environmental projects

10

 

EPI_DS01

Restructuring EP&I Directorate Support Unit

42

With barriers

EPI_AMO24

Optimise parking service operations through different service delivery models

222

With barriers

EPI_AMO25

Adopt the Scottish Governments proposed change of the Parking Charge Notices rate to £80 or £100

86

Risk

Total

5,076

 

 

 

It is recommended that the following option be the subject of a further report:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

EPI_AMO11b

Tactically dispose of property assets to generate capital investment

-798

Capital Option

 

 

It is recommended that no action be taken this day on the following option:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

EPI_AMO26

Explore introducing road user charging as part of a review of the Local Transport Strategy to invest in our roads and transport assets

2,738

Risk

 

 

 

Efficiency Options Summary

 

Recommended to be taken

5,076

Recommended for further reports

(798)

Recommended not taken at this point in time

2,738

Total

7,016

 

 

 

 

 

ENTERPRISE, PLANNING AND INFRASTRUCTURE:  STOP / REDUCE OPTIONS

 

It is recommended that the following options be taken:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

12

EPI_AMO14

Self fund catering (Town House & Kittybrewster) otherwise stop

18

 

19

EPI_EBD02e

Reduce marketing materials to minimum

29

 

21

EPI_AMO16

Reduce non-housing property maintenance inspections

99

 

28

EPI_EBD02c

Reduce economic development to a minimum – stop events, twinning, marketing and graphics (50%)

526

 

32

EPI_PSD05a

Public Transport Unit - reduce bus shelter expenditure

158

 

48

EPI_PSD02

Rationalise planning application management

44

 

60

EPI_AMO13

Reduce traffic management and road safety operations

111

 

Total

985

 

 

 

It is recommended that the following option be the subject of a further report:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

59

EPI_EBD02g

Reduce economic development team to minimum

1,409

 

 

 

It is recommended that no action be taken this day on the following option:-

 

Priority ranking

Reference

Option description

Value in
Yr 5 (£k)

Comment

33

EPI_AMO15

Reduce school patrols

325

 

 

 

Efficiency Options Summary

 

Recommended to be taken

985

Recommended for further reports

1,409

Recommended not taken at this point in time

325

Total

2,713

 

CORPORATE GOVERNANCE:  TRANSFORMATION OPTIONS

 

It is recommended that the following options be taken:-

 

Ref

Option description

Value in Yr 5 (£k)

CG_ICT01

External delivery of ICT

803

CG_F_04

External delivery of Finance

780

CG_HR_24

External delivery of Human Resources & Organisational Development

506

CG_LDS_04

External delivery of Legal Services

259

CG_CS_FOS04

External delivery of Customer Services

184

CG_CS_CPL01

External delivery of Community Planning

109

CG_CS_PM01

Programme Management Office - fully internal

90

CG_CPU_5

External delivery of procurement function

80

CG_LDS_13

To create a "pool" of WPO/clerical/admin support across Legal and Democratic Services

42

CG_CPU_3

Re-alignment of procurement staff across the 5 authorities

0

CG_HR_04

Refocus and rationalise existing Health & Safety service

0

Total 

2,853

 

All the Corporate Governance Transformation Options have been recommended to be taken.

 

 

CORPORATE GOVERNANCE:  EFFICIENCY OPTIONS

 

It is recommended that the following options be taken:-

 

Reference

Option description

Value in Yr 5 (£k)

Comment

CG_CPU_01

Targeted contract savings

500

 

CG_CPU_2a

Re-alignment of identified staff to Central Procurement Unit on a temporary basis – Social Care & Wellbeing

1,000

 

CG_CPU_2b

Re-alignment of identified staff to Central Procurement Unit on a temporary basis – E P & I ; H &E

350

 

CG_CPU_7

Close the Social Work  occupational therapy stores and transfer operations to the Whitemyres Centre

105

 

CG_LDS _09

Maximise the capabilities of modern.gov capabilities to circulate agendas & change minute style

79

 

CG_LDS_18

Merge Archive and Registrars  to form a joint service

52

 

CG_F_16

Merge Social Work Assessments into Revenues and Benefits

50

 

CG_LDS_08

Transfer committee services from Legal to Democratic Services

44

 

CG_LDS_25

Hire out Town House facilities to external groups and bodies.

38

 

CG_LDS_7D

Only one committee member of staff at each committee meeting

29

 

CG_LDS_24

Increasing the number of ceremonies provided, e.g. baby naming

24

 

CG_LDS_27

Expand charging in Archives – family history requests

10

 

CG_F_08

Trusts & Common Good – review support

10

 

CG_F_10

Cash Review – Area Offices

125

With barriers

CG_CS_EQ02

Equalities function being delivered by cross-sector partnership

200

With barriers

CG_F_06

Remove internal recharges across ACC

182

With barriers

CG_HR_17

Move away from centralised workforce planning in the longer term

75

With barriers

CG_CS_INT01

Externalise delivery of interpreting and translating service 

28

With barriers

CG_F_20

Review Treasury transactional activities through joint working

37

With barriers

CG_LDS_15

Closing of Area Offices at Bucksburn and Peterculter

-50

With barriers

CG_F_26

Bed tax

1,710

With Risk

CG_CPU_2c

Reduce rates on targeted contracts across ACC

1,000

 

Total 

5,598

 

 

All the Corporate Governance Efficiency Options have been recommended to be taken.

 

 

CORPORATE GOVERNANCE:  EFFICIENCY OPTIONS:  ADDITIONAL OPTIONS YEARS 1 & 2

 

It is recommended that the following options be taken:-

 

Reference

Option description

Value in Yr 2 (£k)

Comment

CG_HR_07

Payroll incorporated into Human Resource (HR) Service Centre

20

 

CG_HR_10

Develop Business Partner Model – basic queries to HR Service Centre

60

 

CG_HR_13

Transactional HR Services incorporated into HR Service Centre

60

 

CG_LDS_14

Increased use of Paralegals

18

 

CG_HR_19

Corporate HR team to focus on core corporate employee issues; client incorporated in HR Service Centre

80

 

CG_HR_22

Recruitment and selection processed through the HR Service Centre

105

 

CG_LDS_01

Transform in-house delivery of legal services

30

 

CG_F-13

Revenue and Benefits establishment review

125

 

CG_F_01

Services Accounting – process improvement

140

 

Total 

638

 

 

All the Corporate Governance Efficiency Options, where the benefit delivery is expected in year two, have been recommended to be taken.

 

 

 

CORPORATE GOVERNANCE:  IDENTIFIED STOP / REDUCE OPTIONS

 

It is recommended that the following options be taken:-

 

Priority ranking

Reference

Option description

Value in Yr 5 (£k)

Comment

3

CG_CPU_6

Rationalise central store function

43

 

6

CG_LDS_20

Aberdeenshire Council

36

 

7

CG_LDS_21a

Reduce members support unit

37

 

8

CG_LDS_22

Cease delivering mail to Councillors’ homes

11

 

9

CG_LDS_26

External delivery of conveyancing service

0

 

10

CG_CS_CM01

Subsume change management function into Programme Management Office

271

 

22

CG_CS_FS03

Reduce Fairer Scotland Fund

1,000

 

38

CG_LDS_02

Cease all external legal support

0

Reduced to £0 to avoid double count with LDS_04

47

CG_CS_PMQ07

Align Corporate Information & Research resource to work demand

142

 

Total

1,540

 

 

 

 

It is recommended that no action be taken this day on the following options:-

 

Priority ranking

Reference

Option description

Value in Yr 5 (£k)

Comment

4

CG_LDS_07b

Council committees align to statutory minimum

450

 

 

CG_LDS_7e

Savings of convenors and vice convenors payments if reduced number of committees

108

 

37

CG_CS_FS01

Cease Fairer Scotland Fund

1,375

 

Total

1,933

 

 

 

It is recommended that it be noted that the following options have not yet been commented upon:-

 

Priority ranking

Reference

Option description

Value in Yr 5 (£k)

Comment

79

CG_CS_FOS07

Customer Service - stop face to face provision

783

 

80

CG_CS_FOS08

Customer Service - stop developments

427

 

Total

1,210

 

 

 

Stop / Reduce Options Summary

 

Recommended to be taken

1,540

Recommended for further reports

0

Recommended not taken at this point in time

1,933

No recommendation

1,210

Total

4,683

 

 

CORPORATE GOVERNANCE:  COUNCIL WIDE OPTIONS

 

It is recommended that the following options be taken:-

 

Ref

Option description

Value in Yr 5 (£k)

ACC_SO13

Review Corporate Administration

900

ACC_SO19

Rationalise operational support

25

ACC_SO7

Review and rationalise cross Council ICT

250

ACC_SO2

Reduce funding to Grampian Fire & Rescue

2,132

ACC_SO11

Review terms and conditions of staff

0

ACC_SO9

Review corporate training / conferences

555

ACC_SO3

Reduce funding to Joint Valuation Board

254

ACC_SO5

Reduce staff advertising

100

ACC_SO4

Stop general advertising

60

ACC_SO22

Electronic mail and send

400

ACC_SO17

Self-service administration across the Council

63

ACC_SO21

Move to cash free Council

49

ACC_SO10

Reduce level of contingency

3,000

ACC_SO16

Explore commercial opportunities

0

ACC_SO20

Explore expanding use of Common Good for General Fund

0

Total

7,788

 

 

It is recommended that the following options be the subjects of further reports:-

 

Ref

Option description

Value in Yr 5 (£k)

ACC_SO18

Reduce management teams  

1,075

ACC_SO1

Reduce funding to Grampian Police (in line with national agreements)

3,555

ACC_SO6

Reduce miscellaneous grants

605

ACC_SO08

Corporate Bond issue

-400

ACC_SO_23

Remove discretionary enhancements to pensioners

3,000

Total

7,835

 

 

It is recommended that no action be taken this day on the following option:-

 

Ref

Option description

Value in Yr 5 (£k)

ACC_SO_24

Charge levy on car parking for private businesses

0

 

 

Council Wide Options Summary

 

Recommended to be taken

7,788

Recommended for further reports

7,835

Recommended not taken at this point in time

0

No recommendation

0

Total

15,623

 

 

 

At this juncture, the Council agreed to suspend Standing Order 13(1) to enable each principal political speaker to speak for ten minutes, even if they were not moving a motion or an amendment, and to enable members contributing to the debate to remain seated if they so desired.

 

 

 

Councillor Kevin Stewart moved, seconded by Councillor John Stewart:-

            That the decision of the Finance and Resources Committee be approved.

 

Councillor Farquharson moved as an amendment, seconded by Councillor Boulton:-

That the Council approve the proposals as outlined below, and investigate (1) withdrawing from COSLA with immediate effect; (2) the opportunity for staff to voluntarily reduce their working hours to improve work-life balance; and (3) the possibility of the Council having the facility to sell additional annual leave to staff.

 

 

 

5 YEAR BUDGET PLAN 2011-2016 - ALTERNATIVE PROPOSALS

 

PAGE NO

REFERENCE

OPTION

ADMIN PROPOSALS

CON / IND PROPOSALS

 

 

 

 

 

SOCIAL CARE AND WELLBEING

 

 

 

 

 

 

 

52

SCW LT18

Outsource care at home service

Review

Reject

 

SCW LT25

Review respite care services

Review

Accept

 

SCW SD15

Outsource four children’s homes

Review

Reject

 

SCW 14

Close two ACC care homes for elderly

Review

Reject

 

SCW FMB23

Remove entitlement to free personal care

Reject

Review

 

SCW FMB4

Stop integrated carers day rehab

Review

Accept

 

 

 

 

 

 

 

 

 

 

EDUCATION, CULTURE AND SPORT

 

 

 

 

 

 

 

 

ECS E20b

Redesign professional staffing in secondary schools

Reject

Accept

 

ECS E7c

Redesign professional staffing in primary schools

Reject

Accept

 

ECS E3

Start nursery at 4 years

Reject

Accept

 

ECS E41

Absorb the anticipated increase in demand for ASN services within current costs

Accept

Limit £5m

97

ECS E8d

Increase P1 primary class from 18 to 25

Reject

Review

 

ECS E8c

Raise P1-P3 classes to 33 and composite to 30

Reject

Exclusion

 

         E10

All secondary S1 and S2 at 30

Reject

Exclusion

 

ECS E22

Reduce PSA provision by 50% in primary

Accept

Exclusion

 

ECS E24

Reduce PSA provision by 50% in secondary

Accept

Exclusion

 

ECS E12

Withdraw music tuition

Review

Reject

 

ECS1 C11a

Community Councils – Review Council support

Reject

Accept

 

 

 

 

 

 

 

 

 

 

HOUSING AND ENVIRONMENT

 

 

 

 

 

 

 

100

No ref

Property Services LLP

Review

Accept

 

No ref

Lobby for removal of landfill tax

Review

Accept

 

HE ES PT5

Close all toilets except two and run a community toilet scheme

Reject

Accept

 

HE HCS CS05(v)

Remove funding of inspector working to address antisocial behaviour (in line with national agreements)

Accept

Reject

102

HE HCS CS05c

Remove funding of sergeant working to address antisocial behaviour (in line with national agreements)

Accept

Reject

 

HE HCS CS05d

Remove funding of constable working to address antisocial behaviour (in line with national agreements)

Accept

Reject

 

HE HCS CS05m

Remove funding for Community Safety partnership analyst

Accept

Reject

 

HE HCS CS05(xii)

Remove budgets for transport marshals

Review

Reject

 

HE HCS CS02(i)

Reduce provision on housing support

Review

Accept

 

HE ES WS5

Remove recycling points in areas covered by kerbside collection

Reject

Accept

 

 

 

 

 

 

 

 

 

 

ENTERPRISE, PLANNING AND INFRASTRUCTURE

 

 

 

 

 

 

 

104

EPI AM017

New investment – additional capital funding for roads

Review

Accept

 

EPI EBD02c

Reduce economic development to a minimum – stop events, twinning, marketing and graphics (50%)

Review

Accept

 

 

 

 

 

 

 

 

 

 


CORPORATE GOVERNANCE

 

 

 

 

 

 

 

110

CG CS FS03

Reduce Fairer Scotland Fund

Accept

Review

 

 

 

 

 

 

 

 

 

 

COUNCIL WIDE OPTIONS

 

 

 

 

 

 

 

111

ACC S02

Reduce funding to Grampian Fire and Rescue

Accept

Review

112

ACC S018

Reduce Management Teams

Review

Accept

 

 

 

 

 

 

 

RECOMMENDED

£000’S

FURTHER

REPORT

£000’S

REJECTED

£000’S

OPTION TOTAL

£000’S

 

SOCIAL WORK

Transformation

12,135

-

-

12,135

Efficiency

2,170

1,391

3,175

6,736

Efficiency ½

-

-

-

-

Stop / Reduce

1,145

6,327

787

8,259

 

Totals

15,450

7,718

3,962

27,130

EDUCATION, CULTURE AND SPORT

 

 

 

 

 

Transformation

1,913

15,758

-1,134

16,537

Efficiency

19,493

2,940

6,936

29,369

Stop / Reduce

1,158

19,993

5,388

26,539

 

Totals

22,564

38,691

11,190

72,445

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HOUSING AND ENVIRONMENT

 

 

 

 

 

Transformation

15,431

-

-

15,431

Efficiency

1,457

75

-

1,532

Stop / Reduce

1,037

155

1,738

2,930

 

Totals

17,925

230

1,738

19,893

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ENTERPRISE, PLANNING AND INFRASTRUCTURE

 

 

 

 

 

Transformation

12,910

-

-

12,910

Efficiency

5,076

- 798

2,738

7,016

Stop / Reduce

2,394

-

325

2,719

 

Totals

20,380

- 798

3,063

22,645

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CORPORATE GOVERNANCE

 

 

 

 

 

Transformation

2,853

-

-

2,853

Efficiency + ½

5,598 + 638

-

79

6,315

Stop / Reduce

540

1,960

2,183

4,683

 

Totals

9,629

1,960

2,262

13,851

 

 

 

 

 

 

 

 

 

 

 

COUNCIL WIDE

 

 

 

 

 

Options

7,788

6,835

1,000

15,623

 

Grand Totals

93,736

54,636

23,215

171,587

 

 

 

 

 

 

 

 

Councillor Crockett moved as a further amendment, seconded by Councillor Graham:-

That this Council opens up direct negotiations with the Edinburgh Government to ensure that this Council receives its fair share of Local Government finance, notes that per capita people living in Aberdeen get the least spent on them in the whole of Scotland, notes Glasgow receives £2,617, Dundee £2,322 and Edinburgh £1,821 per capita. Council calls upon John Swinney to honour his promise to the Council Tax payers of Aberdeen, that Aberdeen would receive a fairer settlement in 2011.

 

Council also calls for detailed options appraisals and the circulation of the attendant impact assessment prior to the February budget meeting and that no cuts be made prior to that work being undertaken and fully scrutinised by elected members.

 

At this juncture, Councillor Kevin Stewart agreed to incorporate additional parts (2) and (3) in Councillor Farquharson’s amendment, namely investigating voluntary reduction in hours and selling additional annual leave, as an addendum to his motion, and this was accepted.

On a division between the amendment by Councillor Farquharson and the amendment by Councillor Crockett, there voted:-

 

For the amendment by Councillor Farquharson  (30)  -  Lord Provost Peter Stephen;  Depute Provost Dunbar; and Councillors Boulton, Clark, Corall, Cormack, Dean, Donnelly, Farquharson, Fletcher, Greig, Jaffrey, Kiddie, Leslie, McCaig, McDonald, Malone, May, Milne, Noble, Penny, Reynolds, Robertson, Jennifer Stewart, John Stewart, Kevin Stewart, Wendy Stuart, John West, Kirsty West and Yuill.

 

For the amendment by Councillor Crockett  (12)  -  Councillors Adam, Allan, Cassie, Collie, Cooney, Cormie, Crockett, Graham, Hunter, Ironside, Laing and Young.

 

Declined to vote  (1)  -  Councillor Wisely.

 

The Council then divided between the motion and the amendment by Councillor Farquharson.

 

On a division, there voted:-

 

For the motion  (29)  -  Lord Provost Peter Stephen;  Depute Provost Dunbar; and Councillors Clark, Corall, Cormack, Cormie, Dean, Donnelly, Fletcher, Greig, Jaffrey, Kiddie, Leslie, McCaig, McDonald, Malone, May, Noble, Penny, Reynolds, Robertson, Jennifer Stewart, John Stewart, Kevin Stewart, Wendy Stuart, John West, Kirsty West, Wisely and Yuill.

 

For the amendment by Councillor Farquharson (3)  -  Councillors Boulton, Farquharson and Milne.

 

Declined to vote  (11)  -  Councillors Adam, Allan, Cassie, Collie, Cooney, Crockett, Graham, Hunter, Ironside, Laing and Young.

 

The Council resolved:-

to adopt the motion.

Supporting documents: