Agenda item

With reference to Article 7 of the minute of meeting of the City Growth and Resources Committee of 3 August 2022, the Council had before it a report by the Director of Resources which provided details of the financial position of the Council as at Quarter 1 (30 June 2022) and the full year forecast position for the financial position, which had been referred to the Council by five members of the committee in terms of Standing Order 34.1.

 

The report recommended:-

that the City Growth and Resources Committee -

(a)       note the positive cash position that has been achieved for the General Fund and HRA to the end of Quarter 1 as detailed in Appendix 1;

(b)       note the Common Good financial performance to the end of Quarter 1 as detailed in Appendix 3, specifically the £2m reduction in cash balances due to investment volatility;

(c)       note that the General Fund full year forecast position, as detailed in Appendix 2, is expected to show a balanced position overall for 2022/23, based on the assumption that the Scottish Government will fund any increase to the current pay offer made by Cosla and through the other mitigations contained within the report, including the use of one-off funding streams;

(d)       note the initial information provided in the report about the fire at Altens East Waste and Recycling Centre and instruct the Chief Officer - Operations and Protective Services to report back to the next meeting of the Committee with details of the contractual, financial, and operational implications, including assurance about how the council has mitigated financial exposure;

(e)       note that the HRA full year forecast position, as detailed in Appendix 2, is on target to achieve the approved budget, making a contribution to HRA reserves for 2022/23;

(f)        note that the Council relies on the Integration Joint Board (IJB) achieving a balanced budget, and that it retains reserves in the event of unplanned additional costs arising during the year;

(g)       note that the forecast for General Fund capital expenditure is that there will be lower spend than had been budgeted in 2022/23, and for Housing, capital expenditure will be in line with 11% slippage on the programme, as described in Appendix 2;

(h)       note that officers have completed the work required to reprofile the capital programmes, following instruction by the Committee on 21 June 2022 (Appendix 5), and that this has led to the following recommendations:-

(h1)  note that almost all capital projects can be paused, delayed or ultimately cancelled though there would be implications related to such decisions;

(h2)  note that for reprofiling purposes there are projects/programmes within the approved Capital Programmes which have been excluded;

(h3)  note the legal status of the contracts involved in delivery of the projects as this to an extent dictates the level of flexibility that the Council has in terms of reprofiling, pausing or cancelling projects;

(h4)  note the General Fund Capital funded projects/programmes recommended for reprofiling are shown in Appendix 5 - Table 1, which shows the current budget profile;

(h5)  instruct the Chief Officer - Finance to remove the Early Learning & Childcare - St Josephs and Garthdee Link Road projects from the General Fund Capital Programme;

(h6)  approve the reprofiled General Fund Capital funded projects/programmes as shown in Appendix 5 - Table 2. Noting the use of the existing contingency in the programme;

(h7)  in light of the best value consideration referred to in the report, instruct the Chief Officer - Capital to retender the 3-stream Tillydrone Primary School project, and report back to the next appropriate City Growth and Resources Committee;

(h8)  in light of the best value consideration referred to in the report, instruct Chief Officer - Capital to pause the four Housing Capital Council-led new build projects as recommended in Appendix 5, to evaluate the actions to be taken, assess best value and where appropriate retender work packages. The outcome of this exercise will be reported to the next appropriate meeting of City Growth and Resource Committee; and

(h9)  approve the inclusion of additional budgets to the Housing Capital Programme for improvements to void properties, in support of displaced Ukrainians, subject to funding being confirmed by the Scottish Government.

 

The City Growth and Resources Committee had resolved to:-

(1)     approve the recommendations contained within the report with the exception of recommendation (h9); 

(2)     agree to instruct the Chief Officer - Corporate Landlord to enter in discussions with the Scottish Government to acquire the land at Wellington Road (per the plan circulated) and to report back the outcome of those discussions at the next City Growth and Resources Committee;

(3)     agree to instruct the Director of Resources to bring back an Outline Business Case for Queen Street to a future City Growth and Resources Committee meeting, which includes design proposals for an Urban Park which includes an option that incorporates the demolition of the former Police Scotland building; and

(4)     agree that Aberdeen City has gone above and beyond and should be proud to have welcomed more than 1,000 Ukrainian citizens to the city since the outbreak of the War in Ukraine. Approve the inclusion of additional budgets to the Housing Capital Programme for improvements to void properties, in support of displaced Ukrainians, subject to funding being confirmed by the Scottish Government. In light of the longer term proposals to accommodate these citizens, instruct the Chief Officer - Early Empowerment & Community Empowerment to prepare a report on the wider supply of critical services and opportunity for Ukrainian citizens to ensure that sufficient supply is available and Ukrainian citizens have access to good quality living and access to opportunity.

 

At this juncture, having just joined the meeting, Councillor Grant advised that he had a connection in relation to the item as his children went to Riverbank Primary School and his wife was on the Parent Council, however having applied the objective test he did not consider that he had an interest and would not be withdrawing from the meeting.

 

Councillor McLellan moved, seconded by Councillor Bouse:-

That the Council approve the decision of the City Growth and Resources Committee.

 

Councillor Houghton moved, seconded by Councillor Farquhar:-

            That the Council -

(1)      notes that the Capital Plan in Appendix 2 before reprofiling commits the Council to spending £360,390,000;

(2)      notes that reprofiling commits the Council to spending £355,390,000 and that the net position for both before and after reprofiling is the same at £305,052,000;

(3)      therefore, agrees that while reprofiling provides limited benefit this benefit is outweighed by the unnecessary delays to various projects including the new school at Tillydrone;

(4)      agrees to continue with the Capital spend as agreed at the budget in March 2022 on the basis that the net spend of £305,052,000 after reprofiling remains the same;

(5)      notes the recommendations contained in the Medium Term Financial Strategy at 2.7 and 2.9 and agrees that given council is considering the reprofiling of the Capital Plan over a 5 year period Council should immediately commit to instructing the Chief Officer - Capital to bring forward to the City Growth and Resources Committee (or equivalent) in December 2022 an outline business case  for an upgrade to Bucksburn Academy and for a new secondary school  for Hazlehead Academy;

(6)      notes the positive cash position that has been achieved for the General Fund and HRA to the end of Quarter 1 as detailed in Appendix 1, noting the healthy position of our Usable Reserves at £108.2 Million and Net Asset Value of £1.4 billion, notes income from Council Tax is forecast to be £1m above budget;

(7)      agrees to continue to progress the development of an Early Learning and childcare setting at  St Joseph’s RC School funded  from the General Fund Capital Programme as agreed by Council on 10 March 2022;

(8)      agrees that Tillydrone was promised a new state of the art school by Council administrations from 2007 onwards and that it would be a retrograde step for this administration to go back on that promise;

(9)      agrees the previous Administration made a commitment to secure the building of 2,000 Council homes and invested £250 million for that purpose;

(10)   notes at the Council budget in March 2022 it was reported “The Council has entered Construction Services Agreements with contractors for Kincorth delivering 212 units, Craighill delivering 99 units, and Tillydrone delivering 70 units, work has commenced on all sites with site Referral to Council set up and enabling works being undertaken.”;

(11)   agrees therefore that social housing is required in Aberdeen and that regeneration areas like Kincorth and Torry deserve Council houses being built in their communities and as such instructs the Chief Officer - Capital to bring a report to the next City Growth and Resources Committee detailing a timeline of substantive decisions and actions to provide assurance around concerns raised by the Convener of City Growth and Resources in terms of contract awards regarding these 4 sites and how he intends to fulfil the Council’s previously agreed commitment to build Council homes on the 4 Council led sites; and

(12)   agrees the inclusion of additional budgets to the Housing Capital Programme for improvements to void properties, in support of displaced Ukrainians, subject to funding being confirmed by the Scottish Government.

 

Councillor Macdonald moved a second amendment, seconded by Councillor Blake:-

            That the Council -

(1)      with the exception of recommendation 2.7, agrees recommendations 2.1 to 2.8.4 in the report and sincerely thanks officers across the council for managing the Council’s finances and commends them for doing so while working within the context of numerous unprecedented volatile factors;

(2)      replaces 2.7 with - notes that the forecast for General Fund capital expenditure is that there will be lower spend than had been budgeted in 2022/23, and for Housing, capital expenditure will be in line with 11% slippage on the programme, as described in Appendix 2 and instructs the Chief Officer - Corporate Landlord to report on the introduction of a cyclical maintenance plan to ensure that the council is maximising the use of its housing capital budget and report back to the next appropriate committee;

(3)      notes the positive cash position that has been achieved for the General Fund and HRA to the end of Quarter 1 as detailed in Appendix 1, noting the healthy position of our Usable Reserves at £108.2 Million and Net Asset Value of £1.4 billion, notes income from Council Tax is forecast to be £1m above budget;

(4)      notes that the Operations budget net expenditure for the year is above budget mainly because the Council had not received the specific Early Learning Childcare expansion grant from the Scottish Government, and notes that payment has now been made;

(5)      2.8.5 - notes that the approved 2022/23 budget set in March 2022 made a cost neutral provision for the Garthdee Link Road proposals to be brought forward and reported back with an outline business case which was to be reported back by the Chief Officer - Capital. Agrees to retain this project and this instruction within the General Fund Capital Programme;

(6)      notes the previous administration budget agreed to spend £100 million for the building of 4 Schools, in Tillydrone, Torry, Countesswells and Milltimber;

(7)      notes that despite the failure of the current Administration to bring forward a School Estate plan to the last Education Operational Delivery Committee, the report highlights that the current school roll forecasts are suggesting that the current primary education provision in Tillydrone is sufficient;

(8)      notes public comments issued by Council Co-Leader Ian Yuill at the opening of Milltimber Primary School when he said, “Education is key to Aberdeen City Council and to our city. And the best possible education needs the best possible buildings which are fit for purpose and allow teachers to teach and young people to learn.”

(9)      notes that the approved 2022/23 budget set in March 2022 made provision of £500,000 in 2022/23 for Early Learning and Childcare provision at St Joseph’s RC school and a further £2.5 million to be provided in 2023/24 and 2024/25 and for a business case to be produced on this project. Agrees to retain this project within the General Fund Capital Programme and this to be funded from the Capital Programme contingency budget;

(10)   replaces 2.8.7 with - notes that by agreeing to officer recommendations to retender the 3-stream Tillydrone Primary School project will delay progressing with work to complete the project and delay the opening of the new school until at least August 2024. Notes that such a delay will subsequently delay the improvement works at Riverbank Primary to make possible the relocation of St Peters RC school which is currently Category C “Poor” in its current location;

(11)   new 2.8.8 - having given due regard to the requirements for the Council to obtain best value as highlighted within the report, note that a full retender does not guarantee that costs will come back lower than the quote provided through the procurement framework mechanism. Notes the unknown risk, due to factors highlighted within the report, that quotes may be returned higher than the quote provided through the procurement framework mechanism and agrees therefore to proceed with the project at the reprofiled cost of £36.187million and progresses work in accordance with the original timescales; 

(12)   in light of criticisms by parent communities in recent months, agrees that the council arrange public engagement sessions with both the Riverbank and St Peters RC school communities to brief them on the significant implications of decisions taken from this report, to provide them with an opportunity to ask questions and discuss their concerns as a matter of urgency;

(13)   new 2.8.9 - notes that the Administration in 2017-2022 completed or had under construction a total of 3,613 council or affordable homes and calls upon the Council and all political groups to reaffirm the Council’s commitment to complete both all remaining developer-led and council-led housing developments to ensure the Council provides the best places to live for the people of Aberdeen;

(14)   in light of the best value consideration referred to in the report, instructs Chief Officer - Capital to pause the four Housing Capital Council-led new build projects as recommended in Appendix 5, to evaluate the actions to be taken, assess best value and where appropriate retender work packages. The outcome of this exercise will, as far as possible, be reported to the September 2022 meeting of City Growth and Resource Committee;

(15)   new 2.8.10 - agrees that Aberdeen City has gone above and beyond and should be proud to have welcomed more than 1,000 Ukrainian citizens to the city since the outbreak of the War in Ukraine. Approves the inclusion of additional budgets to the Housing Capital Programme for improvements to void properties, in support of displaced Ukrainians, subject to funding being confirmed by the Scottish Government. In light of the longer term proposals to accommodate these citizens, instructs the Chief Officer - Early Empowerment and Community Empowerment to prepare a report on the wider supply of critical services and opportunity for Ukrainian citizens to ensure that sufficient supply is available and Ukrainian citizens have access to good quality living and access to opportunity; and

(16)   new 2.8.11 - notes that the Council submitted cost estimates (for P6/7 expansion) to the Scottish Government in October 2021 and that no response has yet been provided despite nearly 10 months passing. Agrees that in that time, it is reasonable to assume that the £11million requested in order to deliver the Scottish Government pledge may not now be sufficient to expand the school catering and dining facilities and equipment and therefore agrees to instruct the Chief Officer - Capital to re-appraise these costs and instructs the Chief Officer - Finance to submit this re-appraisal to the Scottish Government and seek clarity on when funding might be provided to deliver these improvements.

 

Councillor Boulton moved a third amendment, seconded by Councillor Stewart:-

            That the Council -

1.         agree recommendations a to h4 with the exception of g;

2.         note that by agreeing to officer recommendations to retender the 3 stream  Tillydrone Primary School project will delay progressing with work to complete the project and delay the opening of the new school until at least August 2024. Note that such delay will subsequently delay the improvement works at Riverbank Primary to make possible the relocation of St Peters RC school which is currently category C “Poor” in its current location;

3.         having given due regard to the requirement for the Council to obtain best value as highlighted within the report, note that a full retender does not guarantee that costs will come back lower that the quote provided through the procurement framework mechanism. Notes the unknown risk, due to factors highlighted within the report, that quotes may be returned higher than the quote provided through the procurement framework mechanism and agrees therefore to proceed with the project at the reprofiled cost of £36.187m and progresses work in accordance with the original timescales;

4.         note that the council submitted cost estimates (for P6/7 expansion) to the Scottish Government in October 2021 and that no response has yet been provided despite nearly 10 months passing. Agrees that in that time, it is reasonable to assume that the £11million requested in order to deliver the Scottish Government pledge may not now be sufficient to expand the school catering and dining facilities and equipment and therefore agrees to instruct the Chief Officer - Capital, to re-appraise these costs and instruct the Chief Officer Finance to submit this re-appraisal to the Scottish Government and seek clarity on when funding might be provided to deliver these improvements;

5.         instruct Chief Officer Finance and Chief Officer Education to approach the Scottish Government to explore the opportunity for additional funding to allow for the delivery of the expansion at St Josephs. Note that a stag appraisal option does include a possible link road at Garthdee;

6.         agree that Aberdeen City has gone above and beyond and should be proud to have welcomed more than 1,000  Ukrainian citizens. Approve the inclusion of additional budgets to the Housing Capital Programme for improvements to void properties, in support of displaced Ukrainians, subject to funding being confirmed by the Scottish Government. In light of the longer term proposals to accommodate these citizens, instruct the Chief Officer - Early Intervention & Community Empowerment to prepare a report on the wider supply of critical services and opportunity for Ukrainians citizens to ensure that sufficient supply is available and Ukrainian citizens have access to good quality living and access to opportunity;

7.         agree to instruct the Director of Resources to bring back an outline Business Case for Queens Street which includes a cultural quarter, the demolition of the former Police Station  and report back to Full Council;

8.         agree to complete all remaining developer led council/social housing; and

9.         in light of the best value consideration referred to in the report, instruct Chief Officer - Capital to pause the four housing capital council-led new build projects as recommended in appendix 5, to evaluate the actions to be taken, assess best value and where appropriate retender work packages or for the remaining work as one. The outcome of this exercise will, as far as possible, be reported to the September 2022 meeting of City Growth and Resources Committee.             

 

Councillor Houghton advised that he was willing to incorporate part (5) of Councillor Macdonald’s amendment and part (5) of Councillor Boulton’s amendment within his amendment.

 

There being a motion and three amendments, the Council first divided between the amendment by Councillor Macdonald and the amendment by Councillor Boulton.

 

On a division, there voted:-

 

For the amendment by Councillor Macdonald  (11)  -  Councillors Ali, Blake, Bonsell, Crockett, Graham, Grant, Macdonald, Malik, Thomson, Tissera and Watson.

 

For the amendment by Councillor Boulton  (1)  -  Councillor Boulton.

 

Declined to vote  (32)  -  Lord Provost; Depute Provost; and Councillors Al-Samarai, Allard, Alphonse, Bouse, Brooks, Hazel Cameron, Clark, Cooke, Copland, Cormie, Davidson, Fairfull, Farquhar, Greig, Henrickson, Houghton, Hutchison, Kusznir, MacGregor, MacKenzie, McLellan, McLeod, McRae, Massey, Mennie, Nicoll, Radley, Stewart, Van Sweeden and Yuill.

 

The Council then divided between the amendment by Councillor Houghton and the amendment by Councillor Macdonald.

 

On a division, there voted:-

 

For the amendment by Councillor Houghton  (8)  -  Councillors Brooks, Farquhar, Houghton, Kusznir, MacKenzie, McLeod, Massey and Stewart.

 

For the amendment by Councillor Macdonald  (11)  -  Councillors Ali, Blake, Bonsell, Crockett, Graham, Grant, Macdonald, Malik, Thomson, Tissera and Watson.

 

Declined to vote  (25)  -  Lord Provost; Depute Provost; and Councillors Al-Samarai, Allard, Alphonse, Boulton, Bouse, Hazel Cameron, Clark, Cooke, Copland, Cormie, Davidson, Fairfull, Greig, Henrickson, Hutchison, MacGregor, McLellan, McRae, Mennie, Nicoll, Radley, Van Sweeden and Yuill.

 

The Council then divided between the motion and the amendment by Councillor Macdonald.

 

On a division, there voted:-

 

For the motion  (24)  -  Lord Provost; Depute Provost; and Councillors Al-Samarai, Allard, Alphonse, Bouse, Hazel Cameron, Clark, Cooke, Copland, Cormie, Davidson, Fairfull, Greig, Henrickson, Hutchison, MacGregor, McLellan, McRae, Mennie, Nicoll, Radley, Van Sweeden and Yuill.

 

For the amendment by Councillor Macdonald  (19)  -  Councillors Ali, Blake, Bonsell, Brooks, Crockett, Farquhar, Graham, Grant, Houghton, Kusznir, Macdonald, MacKenzie, McLeod, Malik, Massey, Stewart, Thomson, Tissera and Watson.

 

Declined to vote  (1)  -  Councillor Boulton.

 

The Council resolved:-

(i)           to adopt the motion; and

(ii)          to note that the Director of Resources would provide an update to members on the latest position with St Peter’s Roman Catholic Primary School based on the decision to re-tender for the remaining works for Riverbank Primary School.

 

Councillor Grant expressed his dissent at the foregoing decision in accordance with Standing Order 32.8.