Committee details

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PURPOSE OF COMMITTEE:

To monitor and oversee the delivery of:

• services provided by the Customer Function;

• services provided by the Operations Function (excluding services within the remit of the Net Zero, Environment and Transport Committee and the Education and Children’s Services Committee); and

• all other Council housing functions (with the exception of capital building programmes).

To promote the health and wellbeing of the residents of Aberdeen and inclusive, equal

communities.

To receive assurance on the statutory and regulatory duties placed on the Council for public

protection in relation to:

• Adult Support and Protection;

• Protective Services;

• Civil Contingency responsibilities for local resilience and prevention; and

• Building Control.

To undertake the Council’s duties in relation to the Police and Fire and Rescue Services under the Police and Fire Reform (Scotland) Act 2012.

REMIT OF COMMITTEE

1. Service Delivery and Performance

1.1.       The Committee will, for the Customer Function, the Operations Function (subject to the exclusions noted above) and the Council housing functions described above:

1.1.1     oversee, and make decisions relating to, service delivery;

1.1.2     approve options to improve/transform service delivery;

1.1.3     scrutinise operational performance and service standards in line with the Performance Management Framework and consider recommendations for improvements where required (including in relation to the Housing Revenue Account);

1.1.4     receive risk registers relative to its remit and scrutinise to ensure assurance of the controls in place;

1.1.5     approve all policies and strategies relative to its remit; and

1.1.6     receive reports on inspections and peer reviews in order to ensure best practice and note any actions arising from those inspections and reviews.

1.2        In undertaking the aspects at 1.1, the Committee will ensure that it is acting within the budget set by Council and is supporting the delivery of the Council’s agreed outcomes, commissioning intentions and service standards.

1.3        The Committee may make recommendations to the appropriate Committee(s) or Sub Committee(s) on matters affecting its remit where the authority to approve sits within the remit of another Committee or Sub Committee.

1.4        In particular, the Committee will:

1.4.1     consider and determine Asset Transfer Requests made under the Community Empowerment (Scotland) Act 2015;

1.4.2     review and oversee the management of council-managed open spaces, and oversee the development and operation of a Community Environmental Improvement Fund;

1.4.3     monitor the work of leased community centres and work with the management committees of these community centres to enhance the important services and activities they provide with their allocated budget; and

1.4.4     monitor the establishment and operation of Citizens’ Assemblies, receiving a report on each Assembly meeting (noting that any such Assembly related to Poverty or Inequality comes under the responsibility of the Anti-Poverty and Inequality Committee); and

PUBLIC PROTECTION

2.           The Committee will receive, amongst other reports relating to the Council’s statutory and regulatory duties for public protection, reports:

2.1        providing assurance on the Council’s duty to deliver an effective adult justice service as determined by statutory inspections;

2.2        summarising findings from statutory sampling and analysis work carried out by or on behalf of the Environmental Health and Trading Standards services to ensure compliance with required standards;

2.3        providing assurance in respect of the Council’s performance in relation to Trading Standards, Environmental Health (including the Public Mortuary) and Scientific Services, including external inspection and audit reports relating to these services;

2.4        to monitor compliance with the Council’s duties relating to the provision of mortuary facilities and their adequacy for responding to mass fatalities;

2.5        on any work taken to tackle underage sales in the city;

2.6        on major incidents and fatal accident inquiries and any resulting impact and responsibilities placed on the Council;

2.7        outlining activity by Building Standards in relation to public safety and dangerous buildings;

2.8        outlining activity by Building Standards in relation to public safety and unauthorised building work and the unauthorised occupation of buildings;

2.9        providing assurance from the Adult Protection Committee on the impact and effectiveness of adult support and protection improvement initiatives, including:

·       delivery of national initiatives and local implications;

·       learning from learning reviews;

·       quality assurance;

·       training and development;

·       local evidence-based initiatives;

·       effective working on adult protection; and

·       statistics relating to the Adult Protection Register (whilst noting that it has no remit to challenge entries);

2.1.10   relating to the Chief Social Work Officer’s Annual Report insofar as it relates to adult services, for assurance purposes;

2.1.11   on the nature of institutional and systemic discrimination in the City of Aberdeen, and the steps required to eradicate such discrimination;

2.1.12   to monitor compliance with the Council’s duties relating to resilience and local emergencies;

2.1.13   concerning relevant local, regional and national ‘lessons learnt’ reports and recommendations in respect of civil contingency matters and monitor their implementation;

2.1.14   to monitor the Council’s preparedness in relation to the National CONTEST strategy and associated plans relating to Counter Terrorism;

2.1.15   to contribute to and comment on the Strategic Police Plan and the Scottish Fire and Rescue Service Strategic Plan when consulted by the relevant national authority, in terms of the Police and Fire Reform (Scotland) Act 2012 and the Fire (Scotland) Act 2005 respectively;

2.1.16   to respond to consultations by the Chief Constable on the designation of local commanders and by the Scottish Fire and Rescue Service on the designation of local senior officers;

2.1.17   to be involved in the setting of priorities and objectives, both for the policing of Aberdeen and for the Scottish Fire and Rescue Service in the undertaking of its functions in Aberdeen;

2.1.18   to specify policing measures the Council wishes the local commander to include in a Local Police Plan;

2.1.19   to approve a Local Police Plan submitted by the local commander and approve a Local Fire and Rescue Plan (including a revised plan) submitted by the Scottish Fire and Rescue Service;

2.1.20   on police and fire and rescue service provision and delivery in Aberdeen and provide feedback to the local commander and the local senior officer;

2.1.21   to consider reports, statistical information and other information about the policing of Aberdeen and the undertaking of the Fire and Rescue function in Aberdeen provided in response to the Council’s reasonable requests;

2.1.22   to agree, with the local commander, modifications to an approved Local Police Plan at any time;

2.1.23   to liaise with the local commander and local senior officer with regard to the undertaking by them of the community planning duties of the Chief Constable and the Scottish Fire and Rescue Service; and

2.1.24   on the establishment and operation of a Road Safety Fund, in order to agree and monitor the implementation of measures funded (note: decisions on transport are reserved to the Net Zero, Environment and Transport Committee).

Executive Leads:- Director of Customer Services and Chief Officer – Early Intervention and

Community Empowerment