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Agenda and decisions

Venue: Council Chamber - Town House. View directions

Contact: Martyn Orchard, tel. 01224 523097 or email  morchard@aberdeencity.gov.uk 

Note: Budget Meeting 

Items
No. Item

1.

Determination of urgent business

Decision:

No urgent business

2.

Determination of exempt business

Decision:

No exempt business

3.

Declarations of Interest pdf icon PDF 48 KB

Decision:

to note the declarations of interest which will be recorded in the minute.

4(a)

Council Delivery Plan 2019/20 - COM/19/200 pdf icon PDF 100 KB

Additional documents:

Decision:

(i)           to note the content of the Council Delivery Plan 2019/20; and

(ii)          to instruct the Chief Executive to realign any of the delivery commitments set out in the Delivery Plan that may be required, as a result of any potential Council budget decisions, to meet Council’s instructions.

4(b)

General Fund Revenue Budget 2019/20 to 2023/24; and General Fund Capital Programme 2019/20 to 2023/24 - RES/19/201 pdf icon PDF 571 KB

Additional documents:

Decision:

Balance Sheet Recommendations

 

(i)           to note the projected balance sheet position including the reserves as at 31 March 2019, shown at Appendix 1 of the report;

(ii)          to approve the General Fund Capital Programme as at Appendix 1 separately attached;

(iii)         to approve funding for the delivery of the Early Learning and Childcare expansion programme referred to in Appendix 7 and in accordance with the principles of the specific Capital Grant award, and delegate authority to the Chief Officer - Capital, following consultation with the Convener of the City Growth and Resources Committee, the Convener of the Capital Programme Committee and the Head of Commercial and Procurement Services, to consider and approve business cases (including estimated expenditures) for the following projects for the purposes of Procurement Regulation 4.1.1; thereafter to procure appropriate works and services, and enter into any contracts necessary for the delivery of the projects without the need for further approval from any other Committee of the Council subject to due diligence, consistency with the financial model and affordability and regular update on progress against the approved business case at the Capital Programme Committee:

a.         East Torry (new build); 

b.         Northfield/Cummings Park (new build) - transferred from within programme; 

c.         Tillydrone Nursery;

d.         Seaton Nursery; 

e.         the development of outdoor provisions at Duthie Park to include refurbishing the Gate House;

f.          Tullos School; 

g.         Westpark School; 

h.         Kingsford School; 

i.          Quarryhill School; 

j.           Middlefield Community Hub; 

k.         Northfield Community Centre; and

l.          Woodside School;

(iv)      to approve funding for the delivery of the projects included at Appendix 1 separately attached, and delegate authority to the Chief Officer - Capital, following consultation with the Convener of the City Growth and Resources Committee and the Head of Commercial and Procurement Services, to consider and approve business cases (including estimated expenditures) for the purposes of Procurement Regulation 4.1.1 and inclusion of the following projects onto the capital programme (as required); thereafter to procure appropriate works and services, and enter into any contracts necessary for the delivery of the projects without the need for further approval from any other Committee of the Council subject to due diligence, consistency with the financial model and affordability and regular update on progress against the approved business case at the Capital Programme Committee:

a.    Temporary Mortuary Facility;

b.    CCTV;

c.    Car Parking Infrastructure;

d.    Union Terrace Gardens;

e.    Provost Skene’s House;

f.     Lochside Paths

(v)          to instruct the Chief Officer - City Growth to provide officer support to Inchgarth Community Centre to raise funds towards their proposed works;

(vi)         to instructs the Chief Officer - Corporate Landlord to incorporate the Northfield Pool Refurbishment and Balnagask Motte projects into the Corporate Condition and Suitability Programme, and present an updated 3 year programme to the September meeting of the relevant Committee;

(vii)       to approve the use of the 2018/19 Construction Inflation budget to support the City Centre Regeneration and Art Gallery Projects as detailed at paragraph 3.112 of the report, with the remainder being set aside  ...  view the full decision text for item 4(b)

4(c)

Housing Revenue Account Budget 2019/20 - RES/19/202 pdf icon PDF 145 KB

Additional documents:

Decision:

(i)           to approve the budget as attached in Appendix 1 (pages 5 to 6) of the report;

(ii)          to approve the setting of the weekly unrebated rents for municipal houses at 4.3% to take effect from Monday 29 April 2019;

(iii)         to approve a revenue contribution to the Housing Capital budget of £26.173m for 2019/20 as well as a provisional contribution for the subsequent four financial years as detailed in Appendix 1 of the report;

(iv)         to approve the proposal to maintain the working balances at 10% to meet future contingencies as detailed in Appendix 1 of the report;

(v)          to approve the level of miscellaneous rents and service charges, including Heat with Rent as detailed in the relevant appendix to this decision;

(vi)         to approve, based on the rent strategy adopted, the Base Capital Programme for the financial year 2019/20 as detailed in Appendix 1 of the report;

(vii)       to note the indicative level of the Base Capital Programme for the financial years 2020/21 to 2023/24 as detailed in Appendix 1 of the report;

(viii)      to approve as estimated expenditure in terms of Procurement Regulation 4.1.1, in order for work to commence on the Ongoing Capital Programme, the sums shown against each heading of the Housing Capital Expenditure budget for the financial year 2019/20 set out in Appendix 1 of the report without the need for separate Committee approval of each;

(ix)         to delegate authority to the Director of Resources, following consultation with the Head of Commercial and Procurement Services, to procure the works referred to in Appendix 1 of the report (pages 17 to 19) and associated services for the capital programme for the financial year 2019/20 and award contracts relating thereto without the need for further approval from any other Committee of the Council subject to due diligence, consistency with the financial model and affordability;

(x)          to approve the principle of a long term fixed rent policy and instruct the Chief Officer - Early Intervention & Community Empowerment to undertake a consultation exercise with tenants, elected members and appropriate staff on potential options;

(xi)         to delegate authority to the Chief Officer - Capital, following consultation with the Head of Commercial and Procurement Services, to award the contract for the Summerhill procurement to develop the site as detailed in the report (Appendix 1 pages 24 to 25);

(xii)       to approve the transfer of land at open market value to the HRA of the site at the former Craighill school;

(xiii)      to approve the transfer of land at open market value to the HRA of the site at the former Kincorth Academy;

(xiv)      to approve the transfer of land at open market value to the HRA at Tillydrone;

(xv)       to approve funding for the delivery of the works and associated services in respect of the former Craighill school, former Kincorth Academy and Tillydrone/St Machar sites for the capital programme for the financial year 2019/20 and delegate authority to the Director of Resources, following consultation with the Convener of the City  ...  view the full decision text for item 4(c)

4(d)

Common Good Budget 2019/20 - RES/19/203 pdf icon PDF 180 KB

Decision:

Please see decision at item 4(b)

5.

Exempt/confidential business

Decision:

No exempt/confidential business