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Agenda and draft minutes

Venue: Aberdeen Samaritans, 60 Dee Street, Aberdeen, AB11 6DS

Contact: Shereen Balaban, email  sbalaban@aberdeencity.gov.uk or 01224 522497 

Items
No. Item

1.

Apologies

Minutes:

The Chairperson welcomed the members to the development day.

 

The Chairperson advised that apologies for absence had been intimated by ….

 

The Forum agreed: -

to note the apologies

1a

Licensing Conference

Minutes:

Holding the conference as soon as possible is seen as an urgency which gives Trade an opportunity to discuss policy with Board and wider partners. Key concerns such as Extended Hours; Vulnerability have been highlighted by partners. These can be mitigated through the Conference if this was held sooner rather later. This would be the 3 request for a date set which has not been clarified. The Forum is keen to progress this and aim to lead on planning and delivery of Conference in conjunction with LB and Licensing Team. Everyone agreed on potential dates to suggest at joint meeting which include either of: Early November, January and/or February.  Speakers were considered e.g. Trade, Community, external speakers. Communication with Trade through conference is crucial and will require clear collaborative support from Licensing Team, Trade and ACC Communications.

2.

Local Licensing Forum & Board

Minutes:

All agreed on continual improvement in communication exchanges e.g. Annual All agreed on continual improvement in communication exchanges e.g. Annual report (Check with Sandy Munro if this is complete and what reach it has had). How do we review what LB is doing and if there are other communication lines that maybe amiss for Forum and Board to be aware of. How do we justify regular meetings/communication as the policy is a living document and where capacity is no longer visible e.g. ADP rep. Everyone agreed the LLF offers a unique position to integrate, influence and collaborate on information sharing and management through the following  e.g. Community Planning Aberdeen, Health and Social Care. Effectively how collective roles in Forum can affect fundamental issues for the long term. E.g. city centre master plan; other step change through 2019 planner and onwards; evaluation on impact of policy or decisions made. Following extensive discussions on managing need and expectations with LB, the Forum would recommend following:

           More than 1 per year joint LB and Forum meeting

           Establish sub-meeting group

           Produce an integrated performance management framework

           Ensure LLF on LB agenda 2x a year

           Areas discussed at past joint meeting which have not materialised to be progressed e.g. LB on ‘night out’ with LSO.

 

3.

LLF Business Planner

Minutes:

The general idea is to have an action tracker that would show exchange of Discussion focused on recommendations e.g. Access to social media page such as H&SCP. Opportunities for press releases that could be linked in later part of year  e.g. Purple Flag walk around and Forum ; Monthly newsletter to clarify sections of the new policy; List of forum members (to be updated) and minutes to meeting to be uploaded. All agreed instead of individual emails, we consider a Forum email address. https://www.aberdeencity.gov.uk/services/council-and-democracy/get-involved-council/local-licensing-forum.

agreed between LLF and LB. Group to seek advice from Clerk on planner and report format.

 

4.

PC Jobson Report Recommendation

Minutes:

Discussion focused on recommendations e.g. Access to social media page such as H&SCP. Opportunities for press releases that could be linked in later part of year  e.g. Purple Flag walk around and Forum ; Monthly newsletter to clarify sections of the new policy; List of forum members (to be updated) and minutes to meeting to be uploaded. All agreed instead of individual emails, we consider a Forum email address. https://www.aberdeencity.gov.uk/services/council-and-democracy/get-involved-council/local-licensing-forum.

 

5.

Impact of Extended Hours Study

Minutes:

A letter of support from Forum to Stirling University to carry out study. Further news of funding result would be available over Feb/Mar 2020.

 

6.

Date of Next Meeting / Meeting Calendar 2020

Minutes:

To avoid June and reflective of recommendations under LLF and LB