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Agenda and decisions

Venue: Council Chamber - Town House. View directions

Contact: Allison Swanson, tel 01224 522822 or email  aswanson@aberdeencity.gov.uk 

Items
No. Item

1.

Aberdeen Care Experienced Young People Presentation

Decision:

to thank the young people for the informative presentation.

3.1

Exempt Business

Decision:

in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the press and public from the meeting during consideration of items 12.1, 12.2, 12.3 and 12.4 so as to avoid disclosure of exempt information of the classes described in paragraphs 6 and 8 of Schedule 7(A) of the Act.

4.1

Declarations of Interest pdf icon PDF 48 KB

Decision:

The following declarations of interest were intimated:

(i)            Councillor Nicoll declared an interest in relation to item 12.3 (Garthdee Alpine Sports – Internal Audit Report) by virtue of his positions as a Council appointed Director to the Board of Garthdee Alpine Sports but chose to remain in the meeting as Garthdee Alpine Sports was a body being a company established wholly or mainly for the purpose of providing services to the local authority, and which had entered into a contractual arrangement with the local authority for the supply of goods and/or services to the local authority, as set out in paragraph 5.18(2)(d)(i) and (ii) of the Councillors' Code of Conduct;

(ii)          Councillor Lumsden declared an interest in relation to item 12.3 (Garthdee Alpine Sports – Internal Audit Report) by virtue of being proposed as a Director to the Board of Garthdee Alpine Sports but chose to remain in the meeting;

(iii)         Councillors Boulton, Donnelly, Duncan and Imrie declared interests in relation to item 12.4 (Aberdeen International Youth Festival Updated Business Plan 2017-2020) by virtue of their position as Council appointed members of the Aberdeen International Youth Festival Trust, and all chose to leave the meeting prior to consideration of the report; and

(iv)         Mrs Stephanie Brock declared an interest in relation to item 11.3 (St Peter’s School – Long Term Educational Provision) by virtue of being a member of the St Peter’s School parent Council and having children attending the school but chose to remain in the meeting.

5.1

Requests for Deputation pdf icon PDF 45 KB

Decision:

to agree to hear the deputation immediately prior to consideration of the report on the agenda.

6.1

Minute of the Meeting of 14 September 2017 pdf icon PDF 114 KB

Decision:

to approve the minute as a correct record.

7.1

Committee Business Statement pdf icon PDF 79 KB

Decision:

    (i)        to delete items 2 (Children and Young People (Scotland) Act), 3 (New Primary School Provision with Early Education and Childcare Facilities in Tillydrone), and 5 (ALEO Funding 2017/2018), 8 (Feasibility Study on a Safe Route to the New Lochside Academy); 9(i) (Early Learning and Childcare Delivery Plan) subject to the decisions taken later on the agenda; and

  (ii)        to otherwise note the updates provided.

7.2

Committee Report Tracker pdf icon PDF 43 KB

Decision:

to note the information contained in the committee report tracker.

10.1

Education and Children's Services Directorate Performance Improvement Report - ECS/17/059 pdf icon PDF 80 KB

Additional documents:

Decision:

(i)          to acknowledge the hard work and dedication of pupils and staff which had resulted in continued progress and successes in 2017, as reflected in the report content;

(ii)         with regards to the percentage of looked after children with an allocated social worker to request that narrative on the wider context of the allocation be included in future performance reports;

(iii)        to request the Head of Children’s Services to clarify to the Committee by way of email the figures for the number of looked after children over the year; and

(iv)        to otherwise note the content of the report.

11.1

Early Learning and Childcare Financial Template - ECS/17/057 pdf icon PDF 113 KB

Decision:

(i)            to note the content of the current version of the Early Learning and Childcare Delivery Plan including the indicative financial template contained at the exempt appendix to the report;

(ii)          to instruct the Head of Education and Inclusion to present a further updated Early Learning and Childcare Delivery Plan to the appropriate Committee once notification of capital and revenue grants were received from Scottish Government;

(iii)         to endorse the interim Memorandum of Understanding between Aberdeen City and Aberdeenshire Council in relation to the provision of Early Learning and Childcare for Cross Border Split Placements as detailed at section 3.8 of the report; and

(iv)         to delegate authority to the Head of Education and Inclusion to allocate the 17/18 early years expansion revenue and capital grants, and in utilising the grant to instruct the Head of Education and Inclusion to ensure that the many assumptions made in the financial template were rigorously tested to support more accurate financial planning.

11.2

Subsidised Transport and Safe Walking Routes to Lochside Academy - ECS/17/060 pdf icon PDF 174 KB

Additional documents:

Decision:

(i)            to approve recommendation (i) and (iv) as contained in the report;

(ii)          in order to support the transition to the new school, to approve Option 2a as detailed in the report with the addition of the provision of a supported bus service between Cove and Lochside Academy with pupils paying a fare to use the service to take effect from August 2018 and initially for a period of 3 years subject to approval of appropriate funding by the Finance, Policy and Resources Committee and to instruct the Interim Head of Planning and Sustainable Development to report to the appropriate Committee on the proposed fare to be paid by pupils from Cove for approval;

(iii)         to note the concerns of parents from Torry, Kincorth and Cove expressed at the consultation meetings about the safety of pupils leaving service buses at stops on Wellington Road rather than on the quieter Wellington Circle and therefore instructs the Interim Head of Planning and Sustainable Development to discuss such adjustments to the routes of service buses 3/3G, 18 and the new supported public services detailed in (iv) below as were necessary to ensure that Lochside Academy pupils were dropped off on Wellington Circle (or in the schools grounds if appropriate) at the start of the school day and picked up from Wellington Circle (or in the schools grounds if appropriate) at the end of the normal school day and to report back on the outcome of those discussions to the appropriate Committee;

(iv)         subject to approval of the required funding of amended Option 2a as detailed in (ii) above by the Finance, Policy and Resources Committee to (1) approve the total estimated expenditure per annum (as detailed in the exempt appendix as amended to include the costs of the supported bus service between Cove and Lochside Academy) for a period of 3 years as detailed in the report (2) delegate authority to the Interim Head of Planning and Sustainable Development following consultation with the Head of Commercial and Procurement Services, to undertake a tender process for the procurement and thereafter award for the delivery of a supported bus service to operate between Deeside Brae, Leggart, Balnagask and Lochside Academy from August 2018 and (3) delegate authority to the Head of Commercial and Procurement Services to conclude a contract with the successful bidder;

(v)          to note the concerns expressed by Cove parents during the consultation meetings about the safety of the identified safe routes to school for the approximately 265 Cove Lochside Academy pupils;

(vi)         to instruct the Head of Public Infrastructure and Environment to carry out a study and option appraisal and budget analysis for the following measures in respect of safe walking routes to school for pupils residing in Coveand to report the outcome to the appropriate Committee to ensure that these works, if approved, were implemented prior to the opening of Lochside Academy:

(a)  Puffin crossing at an estimated cost of £30-35k[1] on Cove Road to  ...  view the full decision text for item 11.2

11.3

St Peter's School - Long Term Educational Provision - ECS/17/062 pdf icon PDF 125 KB

Additional documents:

Decision:

(i)            to note the outcome of the option appraisal work to date; and

(ii)          to instruct the Head of Policy, Performance and Resources to undertake a feasibility study to identify improvements to Riverbank School and the associated costs, including the costs of bringing up to category A and to report to the Committee at its meeting in January 2018.

12.1

Early Learning and Childcare Financial Template - ECS/17/057 - Exempt Appendix

Decision:

to note the indicative financial template contained in the exempt appendix.

12.2

Subsidised Transport and Safe Walking Routes to Lochside Academy - ECS/17/060 - Exempt Appendix

Decision:

to approve the total estimated expenditure per annum (as detailed in the exempt motion appendix.

12.3

Garthdee Alpine Sports - Internal Audit Report - ECS/17/054

Decision:

(i)            to note the contents of the Internal Audit report which was attached as Appendix 1 of the report;

(ii)          to note that a report would be submitted to the 22 February 2018, meeting of the Audit, Risk and Scrutiny Committee providing an update on the organisation’s response to the Internal Audit findings;

(iii)         to note that a report would be submitted to the Finance, Policy and Resources Committee meeting of 1 December 2017 which reviewed the future management arrangements of Garthdee Alpine Sports and other sports providers; and

(iv)         to otherwise note the content of the report.

12.4

Aberdeen International Youth Festival Updated Business Plan 2017-2020 - ECS/17/066

Decision:

(i)          to note that the Committee was not supportive of funding being allocated to Aberdeen International Youth Festival as part of the financial year 18/19 budget setting process;

(ii)         to note that the Committee was supportive of funding of £100,000 from contingencies or reserves being approved by the Finance, Policy and Resources Committee at its meeting to be held on 1 December 2017 for a Year of Young People funding Award Programme for the financial year 18/19 for groups and organisations to apply for funding for the delivery of youth led cultural projects and events in Aberdeen to celebrate the Year of Young People;

(iii)       subject to the funding being  approved by the Finance, Policy and Resources Committee on 1 December 2017:

1.      to instruct the Head of Education and Inclusion, following consultation with the Head of Finance, to set up a Year of Young People funding Award Programme for the financial year 18/19 for groups and organisations to apply for funding for the delivery of youth led cultural projects and events in Aberdeen to celebrate the Year of Young People;

2.     to delegate authority to the Head of Education and Inclusion, following consultation with the Convener and Vice Convener of the Education and Children’s Services Committee, to set the criteria for the awarding of funding from the Award Programme;

3.      to delegate authority to the Head of Education and Inclusion to review and allocate the awards accordingly;

(iv)      subject to approval of recommendation (ii), to refer the approved recommendations in the report together with appropriate background detail by way of a report to the Finance, Policy and Resources Committee at its meeting be held on 1 December for consideration of funding allocation for the Award Programme, with the recommendation that (1) a sum of £100,000 from contingencies or reserves be allocated to the Award Programme for a one year period; and  (2) the Head of Finance be delegated the power to account for  this funding as appropriate; and

(v)       to instruct the Head of Finance and Head of Education and Inclusion  to report to the Finance, Policy and Resources Committee on 1 December 2017 as part of the report approved at (iv) above detailing all of the in-kind support and non-core funding provided to Aberdeen International Youth Festival.

13.1

Children and Young People (Scotland) Act 2014 - ECS/17/058 pdf icon PDF 83 KB

Decision:

(i)            to note how children’s social work had taken forward the implementation of the new duties contained within the Children and Young People (Scotland) Act 2014; and

(ii)          to note the request by the Education and Children’s Services Committee in June 2017 to provide a report in March 2018 on the project costs of implementing Part 11 – Continuing Care.