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Agenda and decisions

Venue: Committee Room 2 - Town House

Contact: Karen Finch, tel 01224 522723 or email  kfinch@aberdeencity.gov.uk 

Items
No. Item

1.1

Urgent Business

Decision:

There was no urgent business

2.1

Exempt Business

Decision:

There was no exempt business

3.1

Declarations of Interest pdf icon PDF 62 KB

Decision:

to note that Councillor Duncan declared an interest in item 8.3 (ALEO Assurance Hub) by virtue of her position as a Board Member of Aberdeen Performing Arts and considered that the nature of her interest did not require her to leave the meeting at that item on the agenda.

4.1

Requests for Deputation

Decision:

There were no requests

5.1

Minute of Previous Meeting of 4 December 2018 pdf icon PDF 114 KB

Decision:

to approve the minute as a correct record.

6.1

Committee Business Planner pdf icon PDF 45 KB

Decision:

to note the content of the business planner.

7.1

Notice of Motion

Decision:

There were no Notices of Motion

8.1

Annual Accounts 2018/19 – Action Plan and Key Dates - RES/19/166 pdf icon PDF 86 KB

Decision:

to note the content of the report.

8.2

SPSO Decisions, Inspector of Crematoria Complaint Decisions - CUS/19/027 pdf icon PDF 97 KB

Decision:

to note the content of the report.

8.3

ALEO Assurance Hub - GOV/19/029 pdf icon PDF 187 KB

Decision:

(i)       in relation to questions raised around the timescales for the recruitment process for appointing a permanent Managing Director for Bon Accord Care Ltd; to note that the Chief Officer People and Organisation would determine if the timescales could be amended and would circulate a response to the Committee;

(ii)      to note the level of assurance provided by each ALEO on risk management, financial management and governance; and

(iii)      to note that Assurance Hub officers and ALEO Service Leads will discuss any outstanding issues identified in the appendices and identified at the Audit, Risk and Scrutiny Committee with ALEO representatives, with a view to further improving the assessment ratings at the next Hub meeting.

 

8.4

Internal Audit Progress Report - IA/19/001 pdf icon PDF 133 KB

Decision:

(i)       to agree to the review of Craft Workers’ Terms and Conditions being moved to the 2019/20 Internal Audit Plan;

(ii)      to agree to the review of Digital Booking, Fees and Charges being reconsidered for inclusion in the 2020/21 Internal Audit Plan; and

(iii)      to otherwise note the content of the report.

8.5

Internal Audit Plan 2019/20 - IA/19/003 pdf icon PDF 324 KB

Decision:

(i)       to note that the Director of Customer Services would circulate a Service Update to the Committee in relation to the improvements to the internal controls for managing the housing waiting list and allocations;

(ii)      to note that the relevant Committee would receive the performance indicators in relation to the waiting list and allocations to scrutinise the performance; and

(iii)      to otherwise approve the Internal Audit Plan for 2019/20

8.6

Digital Strategy - IA/AC/1907 pdf icon PDF 166 KB

Decision:

(i)       to note the content of the report; and

(ii)      to note that all recommendations contained in the audit report had been fully implemented.

8.7

Voluntary Severance / Early Retirement (VSER) Scheme - IA/AC/1913 pdf icon PDF 157 KB

Decision:

(i)       to note the content of the report; and

(ii)      to note that the recommendation contained in the audit report had been fully implemented.

8.8

National Care Home Contract - IA/AC/1920 pdf icon PDF 173 KB

Decision:

to note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.

8.9

NPS Housing System - IA/AC/1917 pdf icon PDF 194 KB

Decision:

(i)       to note that the Communities and Housing Area Manager would liaise with colleagues to determine whether the implementation date in relation to audit recommendation 2.1.4 could be brought forward and would circulate a response to the Committee; and

(ii)      to otherwise note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.

8.10

Health and Safety - IA/AC/1918 pdf icon PDF 229 KB

Decision:

to note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.

8.11

Prevention of Fraud, Bribery and Corruption - IA/AC/1916 pdf icon PDF 162 KB

Decision:

(i)       to note that the Chief Officer Governance would determine whether training for elected members on prevention of fraud, bribery and corruption could be included in the elected member development programme and would circulate a response to the Committee;

(ii)      to otherwise note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.

8.12

Bond Trust Deed - IA/AC/1921 pdf icon PDF 181 KB

Decision:

(i)       to note the thanks to the Internal Audit team for the constructive and proportionate audit report; and

(ii)      to note the content of the report and endorse the recommendations for improvement as agreed by the relevant function.

8.13

External Audit Strategy pdf icon PDF 596 KB

Decision:

to note the content of the External Audit Strategy.

8.14

Internal Audit Follow up on Recommendations - IA/19/002 pdf icon PDF 206 KB

Decision:

to note the content of the report and request that all Directors and Chief Officers undertake the work required to complete the outstanding audit recommendations.

9.1

ICT Access Control Policy - CUS/19/161 pdf icon PDF 72 KB

Additional documents:

Decision:

to approve the ICT Access Control Policy as outlined in the report and at Appendix 1.