Agenda and decisions
Venue: Committee Room 2 - Town House. View directions
Contact: Karen Finch, tel 01224 053945 or email kfinch@aberdeencity.gov.uk
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Determination of Exempt Business Decision: in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, to exclude the press and public from the meeting during consideration of the following item of business:- • Item 10.2 – Council Tax Financial Controls |
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Declarations of Interest or Transparency Statements Decision: There were no declarations of interest or transparency statements. |
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Minute of Previous Meeting of 23 November 2023 PDF 212 KB Decision: to approve the minute as a correct record. |
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Committee Business Planner PDF 134 KB Decision: (i) to agree to defer item 18 (Public Sector Equality Duty (item 9.4 on today’s agenda)) to the next meeting of the Committee; (ii) in relation to item 5 (SPSO Decisions, Inspector of Crematoria Complaint Decisions) to note that this was a standing item for the Committee and that the comments would be noted and picked up during the Governance review; (iii) in relation to items 13 (External Audit Annual Report), 14 (Best Value Thematic Report) and 15 (ALEO Assurance Hub Workplan and Terms of Reference) to note the update provided from officers; and (iv) to otherwise note the content of the business planner. |
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Business Continuity Annual Report - COM/24/007 PDF 334 KB Decision: to note the activities undertaken in 2023 and planned in 2024 to review, exercise and improve the Council’s Business Continuity arrangements. |
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Corporate Risk Register, Cluster Assurance Maps, and Inspections Planner - COM/24/008 PDF 451 KB Additional documents:
Decision: (i) to note the Corporate Risk Register set out in Appendix A and the summary of movements in risk scores set out in the table at section 3.6; (ii) to note the Cluster Assurance Maps provided at Appendix B; (iii) to note the Inspections Planner provided at Appendix C, note that this is unlikely to include all external scrutiny requirements for 2024 for the reason explained in item 9.5 (Assurance Reporting) on today’s agenda and note that this limits the Councils visibility on the balance of management, internal and external assurance required to manage our risk environment; and (iv) to instruct the Chief Officer – Early Intervention and Community Empowerment to provide an update by email on the risk associated with Resettlement and Asylum demand. |
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Risk Appetite Statement - Annual Review - COM/24/009 PDF 398 KB Additional documents: Decision: (i) to approve the updated Risk Appetite Statement, attached at Appendix A; (ii) to note the progress made towards embedding the Risk Appetite Statement during 2023 and the training and engagement activities planned for 2024; and (iii) in relation to the Overarching Statement, under Compliance, to note that approvals in advance would be included. |
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Public Sector Equality Duty - COM/24/005 PDF 391 KB Decision: This item was deferred to the April Committee. |
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Assurance Reporting - COM/24/006 PDF 227 KB Decision: (i) to instruct the Interim Chief Officer – Governance (Assurance) to seek a schedule of external audit reporting in 2024/25 from Audit Scotland by 31st March 2024, including dates for reporting the audited annual accounts and Best Value reports, in order that officers can plan for resourcing these activities, update committee business planners and ensure the requirements to notify the London Stock Exchange are fully met; (ii) to instruct the Interim Chief Officer – Governance (Assurance) to write to the chair of the Strategic Scrutiny Group, comprising Scotland’s main public sector scrutiny bodies, to seek a schedule of external scrutiny in 2024/25 to allow Council resources to be allocated accordingly; and (iii) to note the management proposals on the Internal Audit Plan 2024/25 and seek the views of the Chief Internal Auditor on these proposals when considering the Plan at a later point in this agenda.
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Use of Investigatory Powers - Annual Report 2023 - COM/24/010 PDF 592 KB Additional documents: Decision: (i) to note the overview of the Council’s use of investigatory powers during the calendar year 2023 as set out in the report; and (ii) to agree that the Use of Investigatory Powers Policy remained fit for purpose. |
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Internal Audit Charter - IA/24/003 PDF 349 KB Decision: to approve the Internal Audit Charter as presented which included minor amendments following the recommendations made as part of the External Quality Assessment. |
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Internal Audit Progress Report - IA/24/001 PDF 131 KB Additional documents: Decision: (i) to note the progress of the Internal Audit Plan; and (ii) to note the progress that management had made with implementing recommendations agreed in Internal Audit reports. |
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IJB Complaints Handling - AC2402 PDF 624 KB Decision: to endorse the agreed recommendations for improvement as contained in the internal audit report. |
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Attendance Management - AC2411 PDF 571 KB Decision: (i) to note the responses to questions from members; and (ii) to endorse the agreed recommendations for improvement as contained in the internal audit report. |
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COVID-19 Spending - AC2409 PDF 613 KB Decision: (i) to note the responses to questions from members; and (ii) to endorse the agreed recommendations for improvement as contained in the internal audit report. |
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Vehicle and Driver Compliance - AC2401 PDF 621 KB Decision: (i) to note the responses to questions from members; and (ii) to endorse the agreed recommendations for improvement as contained in the internal audit report. |
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Internal Audit Plan 2024-2027 - IA/24/002 PDF 129 KB Additional documents: Decision: to approve the attached Internal Audit Plan for 2024-2027. |
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Council Tax Financial Controls Update |