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Agenda, decisions and draft minutes

Venue: Committee Room 2 - Town House. View directions

Contact: Stephanie Dunsmuir, Email: sdunsmuir@aberdeencity.gov.uk or 01224 522503 

Items
No. Item

The agenda and reports associated with this minute can be found here.

 

Please note that if any changes are made to this minute at the point of approval, these will be outlined in the subsequent minute and this document will not be retrospectively altered.

1.

Welcome

Minutes:

The Convener welcomed Councillors Copland and Audrey Nicoll to their first meeting as members of the Strategic Commissioning Committee.

2.

Order of Business

Minutes:

The Convener advised that, as notified to Members by email ahead of the meeting, business case OPS076 (Memorial Stabilisation Works) had been withdrawn from the agenda, as it had been clarified that the project sat within the capital budget and the business case would therefore be reported to the City Growth and Resources Committee instead, in line with the Committee Terms of Reference.

3.

Determination of Exempt Business

Minutes:

The Convener proposed that the Committee consider item 10.1 (Workplans and Business Cases – Exempt Appendices) with the press and public excluded.

 

The Committee resolved:-

in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the press and public from the meeting during consideration of item 10.1 on today’s agenda so as to avoid disclosure of exempt information of the class described in paragraph 8 of Schedule 7(A) of the Act.

4.

Declarations of Interest pdf icon PDF 61 KB

Minutes:

There were no declarations of interest.

5.

Minute of Previous Meeting of 21 November 2019 pdf icon PDF 156 KB

Minutes:

The Committee had before it the minute of its previous meeting of 21 November 2019 for approval.

 

The Committee resolved:-

to approve the minute as a correct record.

6.

Committee Business Planner pdf icon PDF 44 KB

Minutes:

The Committee had before it the committee business planner as prepared by the Chief Officer – Governance.

 

The Committee resolved:-

(i)        to note that the Terms of Reference for item 4 (Procurement Workplans) reflected the old numbering and would be updated for the next meeting; and

(ii)       to otherwise note the planner.

 

7.

Workplans and Business Cases - Revenue - COM/20/018 pdf icon PDF 80 KB

Additional documents:

Minutes:

With reference to article 11 of the minute of the previous meeting, the Committee had before it a report by the Chief Operating Officer which (1) presented procurement workplans where revenue expenditure was included for the Operations and Customer functions to Committee for review; (2) sought approval of each of the procurement business cases listed below, including the total estimated revenue expenditure for each proposed contract, as contained at item 10.1 of the agenda; and (3) presented a summary of 3.10 memos approved since the last meeting.

 

The list of procurement business cases was as follows:-

 

Reference

Cluster

Business Case

OPS077

Operations and Protective Services

Print and Distribution of Garden Waste Permits

OPS078

Integrated Children and Family Services

Play Team Development

OPS079

Integrated Children and Family Services

Services for Children with Disability

OPS080

Integrated Children and Family Services

Additional Support Needs Advisory Project

OPS081

Integrated Children and Family Services

Support for Childminding in Aberdeen City

OPS082

Integrated Children and Family Services

Early Learning & Childcare Expansion

CUS017

Digital and Technology

Trend Micro Smart Protection Complete (Anti-Virus software)

CUS018

Digital and Technology

Forcepoint Email Security Gateway with Essential Support

CUS019

Digital and Technology

Microsoft Enterprise Agreement Licenses

CUS020

Early Intervention & Community Empowerment

Spydus - Library Management System

CUS021

Early Intervention & Community Empowerment

Big Noise Torry - ACC & Sistema Partnership

 

 

 

The report recommended:-

that Committee –

(a)       note the workplans of the Operations and Customer functions as detailed in the appendices;

(b)       approve each of the individual procurement business cases, including the estimated revenue expenditure for each proposed contract; and to approve the direct awards of contract where there were special circumstances outlined in the each of the respect procurement business cases which justified not issuing a tender or calling off a framework agreement:-

            OPS077

            OPS078

            OPS079

            OPS080

            OPS081

            OPS082

            CUS017

            CUS018

            CUS019

            CUS020; and

            CUS021; and

(c)        note that business cases for procurement exercises to be commenced after the 2 April 2020 Committee would be submitted on a phased basis to future meetings of the Strategic Commissioning Committee.

 

The Committee resolved:-

(i)         to request that officers ensure that responses provided in the business cases addressed the entirety of the Gateway questions in future reports;

(ii)        in relation to business case OPS078 (Play Team Development), to request that officers provide a service update to Members on progress at the halfway point in the contract;

(iii)       also in relation to business case OPS078, to request that officers discuss a co-production and co-design approach with the provider in relation to community benefits;

(iv)       in relation to business case CUS021 (Big Noise Torry), to request that officers provide a service update on work undertaken to broaden the scope of the project to include other areas, and to request that this include evidence of wider outcomes being achieved, for example, the effect on anti-social behaviour and the impact of the project on the wider community; and

(v)        to otherwise approve the recommendations.

In accordance with the decision recorded under article 1 of this minute, the following item of business was considered with the press and public excluded.

8.

Workplans and Business Cases - Revenue - Exempt Appendices in relation to item 9.1 on the agenda

Minutes:

The Committee had before it exempt appendices relating to the Workplans and Business Cases Revenue report on the agenda (article 7 of this minute refers).

 

The Committee resolved:-

to note the exempt appendices.

-     COUNCILLOR JENNIFER LAING, Convener