Agenda, decisions and minutes

Members were requested to intimate any declarations of interest in respect of the items on the agenda, thereafter, Councillor Yuill declared an interest in item 6.1, (item 7 on the Business Planner) by virtue of his position as a Council appointed Director of Robert Gordon’s College and advised that if there was any significant discussion in relation to the item that he would leave the meeting at that point.

The Committee resolved:-

to note the declaration of interest.

The Committee had before it the minute of its previous meeting of 23 January 2019.

The Committee resolved:-

to approve the minute as an accurate record.

The Committee had before it the Business Planner as prepared by the clerk.

In response to questions relating to the content of the monitoring reports for the capital projects, the Director of Resources advised that the reports would contain progress against key milestones and would highlight any risks identified with the project.  He further advised that as the projects were completed the Committee would receive Post Project Evaluation reports and Post Occupancy Evaluation reports to enable members to review progress in the delivery of the capital programme.  

In response to a question relating to which Committee would receive a report on the Proposed works to Inchgarth Community Centre, the Director for Resources advised that he would determine if a report would be submitted to a Committee and if not expected, that a Service update in relation to the project would be submitted to the appropriate Committee.

In response to a question relating to the Harlaw Road Pavilion, the Chief Officer Corporate Landlord advised that there were ongoing discussions with Sport Aberdeen and a third party in relation to the site and that a report would be submitted to the City Growth and Resources Committee in September 2019.

The Committee resolved:-

(i)       to note the information provided by the Director of Resources relating to the content of the monitoring reports for each of the capital projects which would be presented to the Committee;

(ii)      to note that the Business Planner would be populated with the list of projects to be reported at each committee cycle;

(iii)      to note that the Committee would receive on a quarterly basis the dashboard relating to capital projects;

(iv)     in relation to item 1 (Heat Network Torry – Phase 1) to note that the business case was not included in the report before Council on 4 March and that this item would transfer to the City Growth and Resources Committee and that the Director of Resources would determine which committee cycle the report would be presented to that Committee;

(v)      in relation to item 4 (Delays in Milltimber Primary School Capital Project) to request that the information be included in the monitoring report that would be submitted to this Committee;

(vii)     in relation to item 5 (Review of Community Facilities in Garthdee) to note that the item would remain on the business planner for a further cycle to enable the Director of Resources to determine the reporting route for the item;

(viii)    in relation to item 8 (Harlaw Road Pavilion Business Case) to note the update provided by the Chief Officer Corporate Landlord and that the item would transfer to the City Growth and Resources Committee and reported in September 2019;

(ix)     to note that the following items would transfer to the City Growth and Resources Committee in line with the amended Terms of Reference for the Committee’s: item 2 (South College Street Corridor Improvement Business Case), item 10 (Introduction of a Cycle Hire Scheme), item 12 (Review of School Estate);

(x)  ...  view the full minutes text for item 3.