Agenda, decisions and minutes

The agenda and reports associated with this minute can be found at:-

https://committees.aberdeencity.gov.uk/ieListDocuments.aspx?CId=621&MId=6765

Please note that if any changes are made to this minute at the point of approval, these will be outlined in the subsequent minute and this document will not be retrospectively altered.

The Committee had before it the minutes of their previous meeting of 3 June 2019.

The Committee resolved:-

(i)       to note that the Director of Resources would ensure that all previous requests for further information would be circulated to the Committee; and

(ii)      to otherwise approve the minute as a correct record.

The Committee had before it the Committee business planner as prepared by the Chief Officer Governance.

The Committee resolved:-

(i)       in relation to items Middlefield Community Hub and Northfield Community Centre and whether the current provision would be moved to another location, to note that Education colleagues were undertaking a holistic review of all early learning provision and that the Director of Resources would liaise with them and provide and update via email to the Committee;

(ii)      to otherwise note the content of the planner.

The Committee had before it a report by the Director of Resources which provided an update on progress made with regards to the procurement/construction/operation of the Energy from Waste Facility at East Tullos Industrial Estate.

The report recommended:-

That the Committee -

(a)      note the milestones achieved to date for the project and those that remained, to ensure successful operation of the facility;

(b)      note the financial position for the project; and

(c)      instruct the Chief Officer - Capital to provide a further update on progress at the next Capital Programme Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Chief Operating Officer which provided an update on the progress of the Fleet Replacement Programme for 2018/19.

The report recommended:-

That the Committee -

(a)      note the update on the progress of the Fleet Replacement Programme; and

(b)      note the continuation of the previously approved Fleet Replacement Programme for 2019/20.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of the delivery of the transformed Aberdeen Art Gallery leading up to its expected opening.

The report recommended:-

That the Committee -

(a)      note the current progress and on-going works leading to an opening of the Art Gallery on 2 November 2019; and

(b)      instruct the Chief Officer Corporate Landlord in consultation with the Chief Officer Capital and Chief Officer City Growth to provide a post evaluation report to this committee a minimum of 12 month post opening.  This report will report on the delivery of the desired outcomes identified within the approved business case.

The Committee resolved:-

(i)       to note that information relating to the current financial position of the project would be discussed in private session;

(ii)      to note the typographical error on page 35 at 4.3 which should read £14,828,500.72;

(iii)      to instruct the Chief Officer Corporate Landlord in consultation with the Chief Officer Capital and Chief Officer City Growth to provide a post evaluation report to this Committee providing details on the delivery of the desired outcomes identified within the approved business case within 12 months of post opening; and

(iv)     to otherwise approve recommendation (a) above.

The Committee had before it a report by the Director of Resources which provided an update on progress of the delivery of Union Terrace Gardens (UTG) project which has an anticipated completion date of Summer 2021.

The report recommended:-

That the Committee -

(a)      note the progress achieved in the Union Terrace Gardens transformation; and

(b)      to instruct the Chief Officer Capital to provide a further update on progress to this Committee in January 2020.

The Committee resolved:-

(i)       in relation to the work programme to note that the Director of Resources would look at how the overall contract had been costed and provide information to the Committee via email;

(ii)      in relation to whether Sustrans funding would alleviate some of the costs for the Council, to note that the Director of Resources would source the information and circulate to the Committee via email; and

(iii)      to otherwise approve the recommendations contained in the report.

TheCommittee had before it a report by the Director fo Resources which provided an update on the progress of works to refurbish Provost Skene’s House.

The report recommended:-

That the Committee -

(a)      note the progress achieved in the procurement of Provost Skene’s House refurbishment; and

(b)      instruct the Chief Officer Capital to provide a further update on progress to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contsained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Countesswells Primary School, following the decision of Council at its meeting on 5 March 2019 to procure appropriate works and services and to enter into any contracts necessary for the delivery of the project.

The report recommended:-

That the Committee –

(a)      note that the project formed part of the Education New Build Programme presented to the Capital Programme Committee, Strategic Commissioning Committee and the City Growth and Resources Committee in September 2018 and that the project would contribute to the delivery of Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works;

(b)      note the current on-going works leading to an opening on the new Countesswells Primary School towards the end of 2021; and

(c)      instruct the Chief Officer Capital to provide a further update on progress to this Committee in June 2020.

The Committee resolved:-

(i)       to note the typographical error on page 54 at 3.2, second bullet point, which should read Early Learning and Childcare (EL&C) provision for 60 pupils;

(ii)      to note that for all new school builds, full size flood lit pitches would be accommodated where possible;

(iii)      in relation to when pupils started to be accommodated at Hazlewood School, to note that the Chief officer Corporate Landlord would confirm the date and circulate the information to the Committee via email;

(iv)     to note that a standardised approach for presenting plans for each of the schools in the future would be provided; and

(v)      to otherwise approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Milltimber (Replacement) Primary School, following the decision of Council at its meeting on 5 March 2019 to procure appropriate works and services and to enter into any contracts necessary for the delivery of the project.

The report recommended:-

That the Committee -

(a)      note that the project formed part of the Education New Build Programme presented to the Capital Programme Committee, Strategic Commissioning Committee and City Growth and Resources Committee in September 2018 and that the project would contribute to the delivery of Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works;       

(b)      note the current on-going works leading to an opening of the new Milltimber School in summer 2021 and

(c)      instruct the Chief Officer Capital to provide a further update on progress at this Committee in June 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Tillydrone (Riverbank Replacement) Primary School, following the decision of Council at its meeting on 5 March 2019 to procure appropriate works and services and to enter into any contracts necessary for the delivery of the project.

The report recommended:-

That the Committee -

(a)      note that the project formed part of the Education New Build Programme presented to the Capital Programme Committee, Strategic Commissioning Committee and City Growth and Resources Committee in September 2018 and that the project would contribute to the delivery of Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works;       

(b)      note the current on-going works leading to an opening of the Tillydrone (Riverbank Replacement) Primary School in summer 2022; and

(c)      to instruct the Chief Officer Capital to provide a further update on progress at this Committee in June 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Torry Primary School (including Community Hub), following the decision of Council at its meeting on 5 March 2019 to procure appropriate works and services and to enter into any contracts necessary for the delivery of the project.

The report recommended:-

That the Committee -

(a)      note that the project formed part of the Education New Build Programme presented to the Capital Programme Committee, Strategic Commissioning Committee and City Growth and Resources Committee in September 2018 and that the project would contribute to the delivery of Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works;

(b)      note the grant award of £2,000,000 made in respect of the Community Hub part of the project by the Regeneration Capital Grant Fund on 25 April 2019;

(c)      note the current on-going works leading to an opening of the new Torry Primary School towards the end of 2021; and

(d)      to instruct the Chief Officer Capital to provide a further update on progress at this Committee in June 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Northfield Cummingspark Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(a)      note the update to the programme milestones and the financial implications;

(b)      note the design development update regarding the suitability of the site for development; and

(c)      instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Seaton Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(a)      note the updates to the programme milestones and the financial implications; and

(b)      instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Tillydrone Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(a)      note the update to the programme milestones and the financial implications; and

(b)      instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Kingsford School Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(i)       to note that the project formed part of the overall Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works; and

(ii)      to instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Quarryhill School Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(a)      note that the project formed part of the overall Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works; and

(b)      instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Tullos Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(a)      note that the project formed part of the overall Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works; and

(b)      instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Westpark School Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(a)      note that the project formed part of the overall Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works; and

(b)      instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of Woodside School Nursery which would help meet the Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations team to help meet the Council’s commitment to expand funded early learning and childcare from 600 hours to 1,140 hours by 2020.

The report recommended:-

That the Committee -

(a)      note that the project formed part of the overall Aberdeen City Council’s Early Learning and Childcare Expansion Programme of works; and

(b)      instruct the Chief Officer Capital to prepare an update to this Committee in January 2020.

The Committee resolved:-

to approve the recommendations contained in the report.

-        COUNCILLOR MARIE BOULTON, Convener